Induction Checklist

Induction Checklist

Name
Job Title
School/Professional Service
Manager/Inductor
Start Date
Day One
Things to be completed / Action Required / By Whom / √
Eligibility to work in the UK / Provide passport and any working visas. Please note this is needed before your employment is able to commence
Staff ID Card / Pick up from HR in Rutland building, room 1.15
My.HR / Logon to complete personal and bank details
Pension information / New starter to read and understand pension plans for details
Staff Handbook (if applicable to your school/Department) / Issue
Car Parking pass / Complete the online form in the security section of the Facilities Management website. Payment can be made through your salary or direct to security
Employment Contract / Confirm receipt and check understanding
Payment Date and Method / Inform
Hours of Work/Breaks / Explain and check understanding
Sickness Absence Procedure / Explain and check understanding
Holiday Entitlement/Procedure / Explain and check understanding
Public Holidays & University Closure Days / Explain and check understanding
Job and Purpose / Outline role and key priorities. Confirm receipt of the job description and clear understanding of requirements of the role
Fire: Emergency Exits, Evacuation Procedures / Explain where Fire exits are in the building and where to go in case of evacuation. Fire alarm testing in building. Explain procedures and check understanding
Smoking Policy / Explain where you are allowed to smoke in the local area and also across any other parts of the campus they may be working in
Week One
Things to be completed / Action Required / By Whom / √
IT / Explain IT procedures/systems – identify basic IT training needs
Telephone System / Instruct
Internal/External Mail System / Explain and check understanding
Staff Introductions / Introductions and understanding the roles of relevant colleagues
Trade Unions / Ensure new starter is shown the Trade Unions webpage on the HR website and reads through the applicable pages.
H & S Policy / Explain and check understanding
Accident Prevention/Reporting/First Aid / Explain who to report any accidents to. Who are the first aiders in the Department and where first aid box is situated. Explain what to do in case of emergency (dial 888) check understanding
Security / Explain and check understanding how the building is accessed, alarm codes etc
DSE (computer) / Ensure new starter knows who DSE assessor is. Ensure training & self-assessment takes place.
Explain eye test procedure
Health & Safety – Risks associated with particular jobs, e.g. COSHH, Manual Handling / Where applicable explain necessary safety details required and also make sure booked on necessary training. Ensure you advise who the Departmental Safety Office (DSO) is
Internal and external communication policies / Explain and check understanding , i.e. letter-writing, email, newsletter, bulletin boards, etc
Meetings / Inductor/Manager to select and plan attendance at any appropriate meetings
Environmental Policy & Standards / Explain and check understanding
Weeks 1-4
Things to be completed / Action Required / By Whom / √
P45, P46, P38 / Confirm receipt/complete as necessary and send to payroll
Stationery / Explain procedure for ordering/using
Cash-Handling Procedures / Explain procedures/check understanding/instruct
Discipline and Grievance Procedures / Explain and check understanding
Mandatory Training / Book onto all mandatory training required during probation and complete online training listed below
Fire Safety Awareness Online Training / New starter to complete course which can be accessed via the Staff Development website
Online Bribery Act 2010 Briefing / New starter to complete course which can be accessed via the Staff Development website
Information Security Online Training / New starter to complete course which can be accessed via the Staff Development website
Environmental Essentials
Online Training / Member of staff to complete - thiswill be recorded in iTrent
Respecting Diversity / New starter to complete this course which can be booked online through my.HR
Online Unconscious Bias Training / New starter to complete course which can be accessed via the Staff Development website
Weeks 4-8
Things to be completed / Action Required / By Whom / √
Welcome to Loughborough / All new employees are automatically booked onto ‘Welcome to Loughborough’ to meet some of the Key people in the University & get an understanding of the vision and future development of the University. Alternative suitable dates can be given by contacting Staff Development
Role Specific Training / Ensure that staff are booked onto all job specific mandatory training
Performance & Development Review (PDR) / Explain the process - every member of staff will have an annual PDR with at least one review to focus on performance in the role and development needs – this process happens once the probation is complete
Further Training and Development / Explain about the Staff Development opportunities and web site.
Date induction completed
Signed by new starter
Signed by line manager/inductor