India Infrastructure Finance Company Limited
Format for Expression of Interest (EoI) for Providing Executive Lunch Services to the India Infrastructure Finance Company Limited
Name of the work / Providing Executive Lunch Services to the India Infrastructure Finance Company LimitedDate of commencement of issue of tender forms / 01st May, 2013
Date of closing of issue of tender forms / 21st May, 2013
Cost of Tender Document / Rs. 1000/- (Rupees one thousand only) – Non-refundable
Last date for submission of completed tender documents / On or before 21st May, 2013 (Till 4.00 pm)
Contact person / Deputy General Manager(GAD)
India Infrastructure Finance Company Limited
8th Floor, Hindustan Times House
18 & 20 , K G Marg,
New Delhi-110 001
Tel: 011-23450234/23450223
Fax: 011-23766256
Please visit our website www.iifcl.org under the heading “Tenders” for further details.
Name of the Work: Providing Executive Lunch Services to the India Infrastructure Finance Company Limited
Sealed tenders are invited by the India Infrastructure Finance Company Limited under two bid system (Part – I: Technical Bid and Part – II – Financial Bid) from competent agencies with sound technical and financial capabilities, fulfilling the qualifying requirements as stated hereunder for the following services:
Name of Work / Providing Executive Lunch Services to the India Infrastructure Finance Company LimitedDuration of Contract / 12 (Twelve) Months
EMD / Rs. 20,000/-
Issue of Tender Document / 01st May, 2013
Last date for submission of tender document / 21st May, 2013
Cost of tender document / Rs. 1000/-
The following table gives a broad outline of the Services to be provided.
Menu (Vegetarian only) / 1. Rice2. Dal
3. Dry Veg
4. Veg with Gravy
5. Chapati- Plain or Paranthas
6. Salads
7. Packed Curd- 100 gms (Amul or Mother Dairy)
8. Papad
9. Choice of One Sweet Dish
10. Fresh (uncut) seasonal fruits
Tentative No. of packs / Minimum 15
Frequency / Five Days a week except Holidays
Base Kitchen - Cleanliness & Hygiene:-
The Catering agency shall ensure that the food is cooked in a kitchen designed with a professional touch and equipped with all the necessary machinery and equipment required for bulk cooking. Highest standard of hygiene is to be maintained. The essentials like insect/fly catchers must have been installed.
The cleanliness and maintenance of the utensils used for cooking and transportation of food is to be ensured.
In case of unsatisfactory/unhygienic quality of food item(s) breach of any of the terms of accepted tender document or lapse in services, deductions will be made as penalty which will be solely decided by IIFCL.
The kitchen will be open for check up of IIFCL and any lapse or breach of any of the terms will be taken seriously and can lead to termination of the contract immediately.
The food should be hygienically cooked and portioned in containers from kitchen itself, covered properly and transported in covered van from the base kitchen. Good quality raw material as indicated hereafter is to be used for the preparation of food.
Quality Control and Supervision
Agency shall use / provide all good quality items and maintain high standard of hygiene and cleanliness. Workers of agency shall also maintain proper hygiene and properly dressed in clean uniform.
Raw Materials
· Branded refined sunflower oil. (Nature fresh/Sundrop/Fortune/Dhara etc.) and /or Olive Oil for which a separate quote will be furnished (Separate financial bids should be submitted for branded refined oil and for Olive Oil)
· Good quality of branded Basmati rice, wheat flour ( Ashirvad / Shaktibhog/Annapurna etc.), spices (Everest/Ashok/Goldi/Catch etc.), and other raw materials like vegetables, cheese, fruits, which will be open to check-up at any stage of preparation without any prior notice.
Others requirements
· The Agency should have modern and well equipped base kitchen at New Delhi.
· The Agency should be registered with the Labour, Health, Sales Tax and Central & Excise department(s) of State/ Central Govt. as applicable.
· The Agency should be an Income-tax Assessee having filed its Income tax return for the last three financial years.
· The Agency will be required to offer a minimum of 4 weeks’ credit limit.
· Uniforms (including dresses and shoes etc.) of the staff and its maintenance will be done by the agency
· Base Kitchen and entire kitchen equipment will be open to check up at any stage of preparation without any prior notice.
· The crockery, cutlery, serving dishes and pantry facility shall be provided by IIFCL for routine day-to-day requirement. It shall be the duty of the Agency to properly handle the various gadgets and utensils, etc. provided by the IIFCL. Breakage shall be acceptable subject to a specified minimum level.
Venue:
The service shall be provided at India Infrastructure Finance Company Limited 8th Floor, Hindustan Times House, 18 & 20, K. G. Marg, New Delhi-110 001
Timings:
The lunch would be delivered between 12.45 Hrs. 13.15 Hrs.
Pre Qualification Criteria:
The bidders who intend to participate shall meet the following qualifying requirements:
I. Experience Criteria:
a) The prospective bidder should have successfully carried out catering services in any industry/organization/establishment for not less than 20 persons/users on a normal working day in a single unit for a continuous period of one year during the last three years.
b) The annual value of single largest contract at a unit should be not less than Rs. 10 Lakhs per annum on a daily operation.
c) The time period of three years shall be reckoned as on 01.01.2013.
II. Financial Criteria
a) The annual turnover of the bidder during any one of the last three financial years ending 31-03-2012 should be at least Rs. 10 Lakhs (Rupees Ten Lakhs only).
b) The financial net worth of the bidder shall not be less than Rs. 25 Lakhs (Rupees Twenty Five Lakhs only) during any one of the last three financial years ending 31-03-2012 for which a certificate from their banker is to be submitted to IIFCL.
Selection Procedure:-
1. The Technical Bids, which fulfils the above experience and financial criteria, shall be ranked as per the ranking system of awarding marks.
2. The total score for Technical Bid is 85, out of which 75 marks will be awarded as per the Base Index given above and those who get 60 marks and above will be shortlisted for a facility /site visit by a Committee of Officers of IIFCL. The members of Committee of IIFCL will visit the facility of the agencies shortlisted and award them from the balance 10 marks based on the internally designed sub-criteria of Raw material being used and ambience at the place of bidder. The date & time of the visit will be communicated by IIFCL to the shortlisted agencies.
3. Total Score for financial bid is 15. Tender will be awarded to the agency getting the highest score out of 100 (85 Technical Bid+ 15 Financial Bid).
4. Any dispute arising will be subject to the jurisdiction of the courts at Delhi.
Base Index (Max. 75 Marks)
S. No. / Description / Attributes / Marks1 / Annual Turnover of the Company / More than 100.00 lakh / 20 (Max.)
50-100 Lakhs / 15
25-50 Lakhs / 10
10-25 Lakhs / 5
2 / Annual Value of the Single Largest Contract / More than Rs. 60.00 lakh / 20 (Max.)
40-60 Lakhs / 15
20-40 Lakhs / 10
10-20 Lakhs / 5
3 / Total No. of workers on Rolls of the Bidder / More Than 15 / 10 (Max.)
Upto 15 / 5
4 / Certificate / Work Order from the organizations worked earlier / Public Sector/
Private Sector/MNCs / 5 Per Company
Max. 25
These instructions / guidelines are to be signed and submitted as a token of acceptance with the technical bid.
Sign and seal of offerer and date
SUBMISSION OF TENDER APPLICATIONS FOR PROVING EXECUTIVE LUNCH SERVICES TO IIFCL-
Ø The applications must be submitted in sealed cover, super scribed “Application for Providing Executive Lunch Services” addressed to the Dy. General Manager (GAD), IIFCL, 08th Floor, 18 & 20, HT House, Kasturba Gandhi Marg, New Delhi-110001.
Ø The applicants are required to submit a non-refundable ‘Tender Fee’ of Rs. 1,000/-(Rupees One Thousand only) by Demand Draft or Pay order of any Nationalized IIFCL favouring ‘India Infrastructure Finance Company Limited’, payable at Delhi/New Delhi. The tender document may be obtained either from the office of the IIFCL by submitting a Demand Draft/Pay order as per address mentioned above or may be downloaded from the website of IIFCL.
Ø The empanelled agency is required to submit an interest free Earnest Money Deposit of Rs. 20,000/- (Rupees Twenty Thousand Only) by Demand Draft or Pay order of any Nationalized IIFCL favouring ‘India Infrastructure Finance Company Limited’, payable at Delhi/New Delhi. The Earnest Money of the Agency awarded with tender from IIFCL will be retained by the IIFCL as security deposit till the continuation of their empanelment.
Ø The applicants should submit their IIFCL’s RTGS details.
Ø The applicants are required to submit their applications along with the necessary documents as proof along with EOI.
DOCUMENTS TO BE SUBMITTED ALONGWITH APPLICATION FORM
Ø Copy of Registration/Trade Certificate
Ø Proof of Address
Ø PAN Card
Ø Copy of the balance sheet –last three years
Ø Catering Food & Labour License
Ø Sales Tax/ VAT Registration certificate
Ø RTGS Details of the bank
Ø Registration Certificate/ partnership Deed or any others
Ø Certificates from the reputed organizations for which the agency has worked earlier.
Period of Contract:
Two years from the date of awarding the contract subject to annual review by IIFCL.
Rates
The rates quoted would be valid for a period of one year with hike in the rates by 5% after one year. The taxes, as per actual would be paid. All the payments shall be subject to TDS as applicable at the time of payment.
Part - I
Performa of Technical Bid
From,
......
......
......
To,
The Dy. General Manager (GAD)
India Infrastructure Finance Company Limited
18 & 20, H T House,
K G Marg,
New Delhi-110001
With reference to the EOI dated 08-02-2013, we unconditionally agree to abide by the ‘Terms & Conditions’ specified therein. The brief profile of the firm/ company is as follows:
Sl.No. Particulars Details to be filled in by the Agency
S. No. / Particulars / Details to be filled by the agency1 / Name of the Agency / Contact Person
2 / Regd. office/Business address of the Agency
3 / Constitution of agency (whether proprietary/partnership or company)
4 / Date of Incorporation/Constitution
5 / PAN/TAN Nos. of the Agency
6 / Service Tax Registration No.
7 / Whether registered with Registrar of Firms/Companies? Date of Registration (Attach copy of registration)
8 / Whether the firm / company is in existence for
Last 3 years?
9 / Whether the Agency has experience in providing catering services to reputed organisations like All India Financial institutions, public sector IIFCLs / undertakings, MNCs and large private sector companies?
(Attach copy of Work Orders)
10 / Whether registered with Health Department?
Date of Registration
(Attach copy of registration)
11 / Whether registered with Labour Department? Date of Registration
(Attach copy of registration)
12 / Whether registered with Central and Excise
Department for Service Tax?
(Attach copy of registration)
13 / Whether the agency has achieved annual sales
turnover of Rs. 10 lakh in any one of the last three financial years i.e., FY 2010 / FY 2011 / FY2012
(Attach copy of P & L Account of relevant FY)
14 / Whether the agency is an Income Tax
Assesse having filed its Income Tax return for
the Assessment Years 2010, 2011 and 2012.
(Attach copy of Income Tax Returns)
15 / Whether the caterer has modern and well equipped base kitchen at Delhi? If yes, give address of base kitchen.
16 / Whether the caterer agrees to offer a minimum of 4 weeks credit limit?
17 / Whether the caterer agrees to properly handle the various gadgets and utensils, etc., provided by the Bank?
I / We agree to abide by the terms and conditions stipulated by IIFCL.
Place:
Date: SIGNATURE
Name and Seal of firm / Company
(This format shall be sent in a separate sealed cover super scribing - “TECHNICAL BID For Executive Lunch Services”)
Part-II
Performa of Financial Bid
From,
......
......
......
To
The Dy. General Manager (GAD)
India Infrastructure Finance Company Limited
18 & 20, H T House,
K G Marg,
New Delhi-110001
Sub: Providing Executive Lunch Services to the IIFCL
Name of the party: ______
Our quotation for the mess is: Rs.______(in words ______) per pack. The above quotation includes all applicable taxes as detailed below:
Rs.Charges Per Pack
Taxes (All Inclusive)
Total
The above rates are inclusive of all applicable taxes. We are aware that all the payments shall be subject to TDS, as applicable at the time of payment. The lowest quote rate should be arrived for minimum 15 packs per day as mentioned above.
I / We agree to abide by the terms and conditions stipulated by the IIFCL and mentioned in the Appendix to Annexure I at the rates quoted above.
Place:
Date: SIGNATURE
Name and Seal of firm
(This format shall be sent in a separate sealed cover super scribing - “FINANCIAL BID for Executive Lunch Services”)
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