From: Graeme Illingworth [mailto:
Sent: 16 January 2015 10:26
Subject: Freedom of Information Request – HR and Payroll Structure and Systems

Dear Graeme

In response to your FOI query dated 16 January 2015, please find below answers to your questions.

Question

Dear Derbyshire County Council,

1.  I would like to make a request under the Freedom of Information Act for a departmental structure of the HR and Payroll department within the council.

2.  Please can you also advise which Recruitment / Hr / Payroll / finance system you use?

3.  Is the council considering changing any of these systems?

4.  Do you have online Performance Management and Expense Claims.

5.  Please can you confirm names, email addresses and where possible telephone numbers of senior management within the directorate.

Thank you very much.

Your faithfully

Graeme Illingworth

Response.

1.  We do not have a copy of the departmental structure. I can inform you that the HR Division (which comprises the payroll function) is made up as follows:

Function / Employees in post
Director of HR / 1
Assistant Director of HR / 1
Derbyshire Business Centre / 24
HR Admin / 1
Health & Safety / 4
Learning & Development / 10
HR Corporate Resources / 11
HR Development / 11
Management Development / 1
HR Organisational Development / 4
HR Shared Services Centre / 106 (plus 40 business services relief employees)
Management Information / 3
Occupational Health / 8
Print Room / 7

The figures above equate to 176 FTEs. Please note that our payroll function is incorporated within the HR Shared Services Centre, and also includes some of the pensions function.

2.  The HR / payroll / finance system we use is SAP. We use Abacus for online applications.

3.  Yes – we are intending to accommodate the recruitment function and Learning & Development within SAP.

4.  Performance Management – No, Expenses claims – Yes

5.  Senior management within the Division are as follows:

Director of HR / Toni Compai / / 01629 536927
Assistant Director of HR / Steve Challinor / / 01629 536928

I hope this now deals with your request for information. However should you wish the outcome to be reviewed, please follow the procedure as set out below:

Stage 1:

In the first instance, please send in your comments, and wherever possible, a copy of your request and the covering letter enclosing the information or refusing your request to:

Access to Information Solicitor

Legal Services Division

Derbyshire County Council

County Hall

Matlock

DE4 3AG

Email:

Please ensure that correspondence is marked as “Request for a review of my Freedom of Information Act/Environmental Information Regulations request”, and bears any case references you have been given.

Stage2:

After completing the above procedure, if you wish to challenge the decision further, then you have a right to contact the Information Commissioner’s Office as follows:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel. 0303 123 1113/ Fax: 01625 524510

ICO Weblink: http://www.ico.gov.uk/complaints.aspx

Should you have further questions or queries, please do not hesitate to get in contact.

Yours sincerely

Tracey Wall (HR Consultant)

01629 536924