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Creative Learning Schools Coordinator

APPOINTMENT INFORMATION

This Application Pack contains 2 sections.

SECTION 1Job description, terms and conditions, person specification and application guidelines (To be retained)

SECTION 2Application form and equal opportunities form (To be submitted)

The closing date for applications is 13thJune 2017 at 5pm.Late applications will not be considered.

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SECTION 1

Background

The Lyric Theatre is Northern Ireland’s only full-time producing theatre.

Established in 1951, the Theatre was born when Mary and Pearse O’Malley transformed the back rooms of their house in Derryvolgie Avenue into a drama space. In the 1960s the scale of work expanded considerably and the Lyric Players became a non-profit making organisation with the aim of building a new theatre. In 1968, a new Lyric Theatre opened on Ridgeway Street on the banks of the River Lagan.

Over the next 50 years the Lyric established itself as Northern Ireland’s leading producing theatre, premiering the works of playwrights such as Stewart Parker, Martin Lynch, Marie Jones and Christina Reid. Their works were often performed by some of Northern Ireland’s finest performers, including Adrian Dunbar, Dan Gordon, Conleth Hill, Ciaran Hinds, Stella McCusker, Frances Tomelty and the Theatre’s patron, Liam Neeson.

In 1998 the Board of the Theatre took the decision to redevelop the then dilapidated building which struggled to provide adequate facilities for the more modern productions. After many years of lobbying, substantial grants were approved by the Department of Culture, Arts and Leisure, The Arts Council of Northern Ireland and Belfast City Council and a major fundraising campaign was launched.

The new £18.1m state-of-the-art theatre opened its door on 1st May 2011 to critical acclaim, both for the architecture of the theatre itself and for the quality of the productions on the stage. The new theatre includes the 390 seat Northern Bank Stage, the 124 seat flexible Naughton Studio and a modern rehearsal room; all enhanced with attractive hospitality spaces. Behind the scenes there are state-of-the-art dressing rooms, stage technical facilities and spacious office accommodation.

Most recently the theatre has worked with names such as Kenneth Branagh, Rob Brydon and Nick Lloyd Webber and has won the 2011 Theatre UK Award for Cultural Diversity, the Aishling Award 2011 for Best Belfast Brand and the 2012 NITB award for Outstanding Contribution to Tourism as well as numerous construction and architectural awards for the building itself. It picked up 4 Irish Theatre Awards in 2015.

For more information on the Lyric Theatre visit

The Department

The Creative Learning department has flourished over the past 6 years and has now established itself as an integral part of the work of the theatre. We provide a wide range of courses for actors, run workshop programmes for Primary and Secondary schools, engage with a number of community groups and work with major UK organisations such as the National Theatre and the Royal Shakespeare Company to deliver programmes with young people and amateur theatre makers. Our Drama Studio programme for aspiring professional actors is our flagship training course and a significant number of participants gain places at major Drama Schools each year. It is currently staffed with two full-time posts as well as the Schools Coordinator position.

Purpose of the post

The Schools Co-ordinator will be responsible for the running and development of our Theatre School and Summer School programmes in addition to enhancing the relationship between the Lyric and schools and colleges across the country. The post holder will be responsible to the Head of Creative Learning.

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1.TERMS AND CONDITIONS

1.1JOB TITLE

This title of this post is Creative Learning Schools Coordinator.

1.2LOCATION

The post is based at the Lyric Theatre, Ridgeway Street, Belfast.

1.3PAY SCALE

This role attracts a salary of £24,000 per annum, pro rata.

1.4CONTRACT

The appointment is a part time, fixed-term contract for one year.

1.5PROBATIONARY PERIOD

The appointment will commence with a probation period of6 months which may be terminated at a month’s notice by either side during the period. During this time the organisation reserve the right to dismiss the employee for unsatisfactory performance without recourse to the disciplinary procedure.

1.6ANNUAL LEAVE

5.6 weeks per annum.

1.7WORKING HOURS

Working hours are 22.5 per week on average (excluding breaks). Due to the nature of the business the post holder will also be required to work occasional evenings and weekends

1.8DISCLOSURE

  1. If you are successful after shortlisting, depending on whether you will be working with children and/or vulnerable adults, you will be required to undergo an ACCESS NI check.
  2. If you are required to undergo an Access NI check, a copy of their Code of Practice will be made available to you.
  3. You will also be required to disclose any unspent criminal convictions as defined by The Safeguarding Vulnerable Groups NI Order 2007 & The Rehabilitation of Offenders (NI) Order 1978.

1.9CLOSING DATE

The closing date for receipt of completed applications isTuesday 13thJune at 5pm.The completed Application Form and Recruitment Monitoring form should be returned in an envelope marked CONFIDENTIAL and must be addressed to:

The Monitoring Officer, Lyric Theatre, 55 Ridgeway Street, BELFAST, BT9 5FB

Failure to complete and return the Application Form in accordance with the Guidance Notes contained on the reverse of the first page of the Application Form will result in your application being disqualified. Canvassing will disqualify. Late applications will not be considered.

Copies of this job application pack are available to download from

and also on request from the Administration Assistant, Lyric Theatre, 55 Ridgeway Street, Belfast BT9 5FB and by email from

1.9SHORTLISTING

Initial short-listing will be carried out using the essential requirements in the personnel specification. Applicants will be scored on their ability to demonstrate how they meet the criteria. Practical examples should be provided where possible. Should further short-listing be necessary, the desirable requirements will be applied.

2.GUIDANCE NOTES

Please read carefully

Completing the Form

  1. You must complete all sections of the Application Form. Only pages 3 onwards of the Application Form will be made available to the selection panel.
  2. Please complete the form clearly and legibly, preferably in CAPITAL LETTERS or typescript.
  3. The personnel requirements for this post are set out in this Form. You must address all the requirements listed and demonstrate clearly how you meet each one.
  4. Do not exceed the space provided. We will not consider any attachments, CVs or other supplementary material.

Returning the Form

  1. The Application Form must be signed and dated
  2. The Application Form must be returned addressed to ‘The Monitoring Officer’
  3. Your completed Application Form must arrive by the stated closing date. Late applications will not be accepted.
  4. Information in support of your application will not be accepted after the closing date for receipt of applications.
  5. If you wish to submit your application via email, please return to

General

  1. Canvassing will disqualify.
  2. A candidate found to have given false information or wilfully to have suppressed any material fact will be liable to either disqualification or, if appointed, dismissal.

Equal Opportunities Monitoring

  1. To demonstrate the Lyric Theatre’s commitment to equality of opportunity in employment we must monitor the community background of our employees and job applicants as required by the Fair Employment (Northern Ireland) Act 1989. Please complete and return the Monitoring Form attached. The Form will be detached on receipt and will not be seen by the short-listing panel.

3.JOB DESCRIPTION

3.1REPORTING TO

Head of Creative Learning

3.2Main Duties and Responsibilities

General

  • Coordinating and developing the work of the Creative Learning department in Primary and Secondary Schools, together with the department’s Theatre and Summer Schools
  • Recruiting and managing, in consultation with the Head of Creative Learning, Facilitators and Assistant Facilitators to deliver the programme of workshops in all four areas of work
  • Monitoring and evaluating activity and providing reports as appropriate
  • Promoting the Lyric Theatre as an arts centre that meets the needs of and is attractive to young people
  • Convene quarterly meetings of the Education Advisory Panel

Theatre School

  • Developing, with the advice of established practitioners and the Head of Creative Learning, an overall outline programme of study for the 5 stages of Theatre School and providing support and guidance to facilitators delivering the workshops
  • Teaching at least one of the weekly Theatre School classes

Summer School

  • To coordinate and oversee the annual Summer School programme and deliver at least one week of workshops

Primary & Secondary Schools

  • Designing and delivering a programme of workshops in Primary Schools
  • Designing and delivering a programme of workshops in Secondary Schools,including at least one to support a main stage production

Development

  • Developing and enhancing the relationship between the Creative Learning department and schools and colleges Northern Ireland
  • Maintaining an overview of current issues in arts education, particularly GCSE and A Level specifications delivered in the formal education sector
  • In liaison with the Marketing Department, promoting public awareness of the various programmes run by the department eg through Social Media platforms
  • Attending outreach events including presentations and events in schools eg Careers evenings, performances
  • Working with the Head of Creative Learning and other staff to identify and secure funding for education and outreach activities

The duties and responsibilities above are not exhaustive and are only an indication of the duties of the role.

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4.PERSON SPECIFICATION

4.1ESSENTIAL CRITERIA

  • A third level qualification
  • A relevant post-graduate qualification or 3 years’ experience in a similar post
  • Significant experience of teaching/delivering workshops in the formal education sector
  • Significant experience of devising and delivering Drama workshops to a range of ages for a recognised professional theatre company
  • Minimum of one year (continuous or accumulated) experience of administration and education work in a professional theatre environment
  • Experience in the use of Windows based applications (Microsoft Office)

4.2DESIRABLE CRITERIA

  • Full driving licence
  • Some experience of directing young actors
  • Experience with Social Media platforms

The ideal starting date for the post would be Monday 17th July 2017.

SECTION 2

Personal Details

Surname Forename(s)

Title

Home Address:

Post Code

Home Tel No Mobile No.

Bus. Tel. No. Email

Assistance

Please provide us with information about any assistance or additional provision you require us to make to facilitate your attendance at interview.

Declaration

I hereby certify that all the information given by me in connection with this application is correct to the best of my knowledge, that all the questions relating to me have been accurately and fully answered and that I possess all the qualifications which I claim to hold.

Signed

Date

Details of secondary/grammar schools or technical college attended

Name of School/College / Address of School/College / Dates Attended
to
to
to

References

Please give the names and addresses of two people who are able to provide references relating to your work experience and suitability for this post. One referee should be a previous employer and, if possible, your present or most recent employer.

No member or officer of the Lyric Theatre or person nominated to sit on or attend the selection panel for this post can be accepted as a referee from external applicants. In order to provide an employment reference for internal applicants however one such reference can be accepted provided that the person has not been nominated to serve on or attend the selection panel.

It is the Lyric Theatre’s policy to take up references prior to interview.

Reference 1

Name

Address

Post Code

Tel. No. E-mail

Position

Reference 2

Name

Address

Post Code

Tel. No. E-mail

Position

Educational Qualifications

Documentary evidence of Essential Qualifications asked for will be required if you are called for interview.

Third Level Qualification including any Post-graduate Qualification. Please state class or level.

Name and Address of University/College or Awarding Body / Dates Attended / Qualification Gained

Professional Qualifications or Membership

Name of Professional or Technical Association / Date / Status

Employment History

Detail all your employment/self-employment (and periods of unemployment) starting with the most recent. If you cannot give actual dates, please at least indicate relevant month. If necessary, continue on a separate page.

From/To / Employer’s Name and Address / Job Title and Main Duties

The requirements for the post are listed at the top of this and the following pages. You should demonstrate clearly how and to what extent you meet each requirement. Please do not write over the page or include any supplementary material.

Essential

  • A third level qualification

  • A relevant post-graduate qualification or 3 years’ experience in a similar post

Essential

  • Significant experience of teaching/delivering workshops in the formal education sector

  • Significant experience of devising and delivering Drama workshops to a range of ages for a professional theatre company

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Essential

  • Minimum of one year (continuous or accumulated) experience of administration and education work in a professional theatre environment

  • Experience in the use of Windows based applications (Microsoft Office)

Desirable

  • Some experience of directing young actors
  • Experience with Social Media platforms
  • Full driving licence

EQUAL OPPORTUNITIES MONITORING

PLEASE COMPLETE THIS FORM FULLY

The Lyric Theatre strives to ensure equality of employment opportunity. We aim to ensure the fair and equitable treatment of all job applicants and to meet the requirements of equal opportunities legislation and we do not discriminate on grounds of religious belief, political opinion, sex, sexual orientation, marital status, ethnic origin or disability. We practise equality of opportunity in employment and select the best person for the job. The information on this form is used for monitoring purposes only and it will not be used in the selection process.

Please tick the appropriate box

SEX

MaleFemale

MARITAL STATUS

SingleMarriedOther

DATE OF BIRTH

NATIONALITY

RELIGIOUS AFFILIATION/

COMMUNITY BACKGROUND

The Lyric Theatre is required by the Fair Employment (Northern Ireland) Act 1989 (as amended) to monitor the perceived religious affiliation or community background of both its employees and applicants for employment. Whether or not you are from Northern Ireland, you should answer the question below by indicating which community or religious background you might be perceived to come from. Even if you no longer practise any religion, the Fair Employment Act 1989 still obliges the Lyric to classify your perceived religious affiliation/community background, in order to monitor the effectiveness of our policy of equality of opportunity, not simply in recruitment terms, but as part of an ongoing exercise for all employees. Therefore, although your response below may not reflect any current personal religious belief which you hold, please bear the above points in mind when you complete the form.

Please indicate your perceived religious affiliation/community background by ticking one of the boxes below:

PROTESTANT

ROMAN CATHOLIC

OTHER (inc none)

6.If you are currently residing in Northern Ireland, please state your full postcode:

7. The Lyric wishes to encourage suitably qualified people with disabilities to apply for jobs – all information will be treated in confidence.

The Disability Discrimination Act defines a disabled person as someone with a disability or mental impairment which has a substantial and long-term adverse effect on his or her ability to carry out normal day to day activities.

Do you consider yourself to have a disability?

YesNo

If Yes, please give details and let us know if there is anything we need to know about your disability in order to offer you a fair selection interview if you are shortlisted for the post or to facilitate you in the performance of the duties of the post if you are appointed.

8.Please tick the box that best describes your ethnic origin.

White EuropeanWhite Non-EuropeanPakistani

Black AfricanBlack CaribbeanBlack Other

ChineseAsian OtherIndian

Irish TravellerOther (please specify)

9.Where did you see this job advertised?

DO NOT PUT YOUR NAME ON THIS FORM

Access to this information will be strictly controlled and will not be available to those considering your application for employment. Monitoring will involve the use of statistical summaries of information in which the identities of individuals will not appear. The information will not be available for any purpose other than equal opportunities monitoring. This form will be detached on receipt and will not be seen by the short listing panel.

Please note that it is an offence for any person knowingly to give false information to another who is seeking that information in order to make a monitoring return.

Thank you for your co-operation.