EXHIBITORS INFORMATION GUIDE
Important dates and times
BUMP IN
Bump in will be available on Wednesday 22 March (3-5pm) and Thursday 23 March (7:30am-9:30am). All exhibitors must be set up and ready for the Expo at 10am. Please note that all cars will need to be moved from the unloading/loading area and the adjoining designated disabled parking area by 9:30am.
There is exhibitor car parking behind the Budawang Pavilion. This can be accessed beyond the Coorong Pavilion. Please note that this is a single lane road and is uneven/gravel in parts and will only be able to be accessed before 9:30am and after 3pm on the 23 March.
There is ample parking in the surrounding areas, including Magpie Park, Wagtail Way and Grandstand Carpark, all of which are within 100m walk of the venue. We ask that exhibitors refrain for parking in front of the Coorong Pavilion on the day of the Expo.
For those looking to ship boxes, deliveries are accepted only on Wednesday 22 March. All deliveries must be clearly labelled as follows, with correct reference to the stand name or number:
Attention: Event Operations
Event: Seniors Expo
Budawang Building - stand name/number
EPIC– Gate 2
10 Flemington Road
Mitchell ACT 2911
Note: EPIC will not be responsible for the damage or loss of any items delivered onsite.
BUMP OUT
Thursday 23 March from 3pm (sites must be cleared by 5pm). Please ensure you take all of your materials with you, or place them in the bins provided.
Set up
The Budawang Pavilion is located to the right when entering Exhibition Park from Flemington Road. Cars will be able to unload at the front of the building but must be moved by 9am to allow time for outside stalls to set up. We cannot guarantee car access to the building after this time.
Please bring your own trolleys for transporting your goods.
Parking
There is exhibitor car parking behind the Budawang Pavilion. This can be accessed beyond the Coorong Pavilion. Please note that this is a single lane road and is uneven/gravel in parts and will only be able to be accessed before 9:30am and after 3pm on the 23 March. There is ample parking in the surrounding areas, including Magpie Park, Wagtail Way and Grandstand Carpark, all of which are within 100m walk of the venue. We ask that exhibitors refrain for parking in front of the Coorong Pavilion on the day of the Expo. A small area in the Budawang forecourt will be set aside for disability permit holders.
Furniture
Your exhibition booking space includes one table, two chairs and a table cloth.
If you require power or other furniture/equipment for your stand, an order form is attached. Any orders will be delivered to your site and then collected at the conclusion of the Expo.
Catering
Catering is supplied by Exhibition Park from 8am and is available throughout the day. There will be seating available inside the venue.
COTA ACT will be providing sandwiches for exhibitors in the secretariat room from 12:30pm. Water On Tap will be available at various locations at the venue, so please bring a water bottle to fill up.
Entertainment
Entertainment will be provided on the BeyondBank stage and includes an official opening and performance by Music for Canberra, cooking demonstrations by Nutrition Australia and a performance by Phil Major at 1pm. 1053 2CA will also be broadcasting live throughout the day and ArtSound radio broadcasting from 10am-12pm.
2017 Seniors Expo Timeline
2017 Seniors Expo Timeline
Wednesday 22 March3-5pm / BUMP IN
Thursday 23 March
7:30am-9:30am / BUMP IN
10am / Official opening of the 2017 Seniors Expo (BeyondBank stage), cutting of the Expo cake and performance by Music for Canberra
10am – 3pm / Live broadcast by 1053 2CA (live interviews each hour)
10am – 12pm / Live broadcast by ArtSound Radio
11am / Cooking demonstration by Nutrition Australia (on the BeyondBank stage)
12pm / Cooking demonstration by Nutrition Australia (BeyondBank stage)
1pm / Performance by Phil Major (BeyondBank stage)
3pm / Expo close
3-5pm / BUMP OUT
Your exhibition information
COMMUNITY SITE 3x3m
Inclusions:
- 1 x Trestle Table 1.8m (L) x 0.75m (W)
- 2 x white terrace chairs
- 1 x table cloth
- NO POWER IS INCLUDED
Please fill in the SBX power order form if you require power at your site. This is at your own expense.
COMMUNITY SITE FURNITURE ORDER FORM
Seniors Week Expo 2017
PLEASE RETURN THE COMPLETED FORM BY FRIDAY 10th MARCH
Email: or fax 02 6280 6554
Postal Address
Contact Name / Email
Phone Number / Fax Number
Date / Stand Number
PLEASE MAKE YOUR FURNITURE SELECTION FROM OUR ONLINE CATALOGUE AT www.sbx.biz OR PLACE YOUR ORDER DIRECTLY ONLINE
Code / Item / Colour / Qty / Rate $inc / TOTAL $incPlease note that all prices on our website are GST inclusive and rates are for the duration of the event up to 7 days.
(Audio Visual items excepted) / SUBTOTAL / $
DAMAGE WAIVER (3% of Subtotal) / $
CARTAGE (20% of Subtotal) / $
TOTAL AMOUNT PAYABLE (GST inc) / $
**ANY ORDERS RECEIVED AFTER THE DUE DATE MAY INCUR A 10% SURCHARGE**
CANCELLATION / Orders cancelled after delivery will be charged 50% of the hire rate plus full delivery.
MISSING, INCORRECT or NON WORKING ITEMS / If you have not received your items, have received the wrong item or your items is not working contact SBX onsite staff or the SBX office immediately.
DAMAGE or LOSS / The hirer shall at all times be liable for the loss or damage to the owner’s equipment
Tick appropriate box
☐ CHEQUE ☐ VISA ☐ MASTERCARD ** AMEX and DINERS are not accepted**
☐ DIRECT DEPOSIT – An invoice will be emailed to you with our bank details
Card Holder ______Expiry Date _ _ _ _ / _ _ _ _
Card Number ______Signature ______
VISA and MASTERCARD payments over $2000 incur a 2.5% processing fee.
COMMUNITY SITE POWER ORDER FORM
Seniors Week Expo 2017
PLEASE RETURN THE COMPLETED FORM BY FRIDAY 10th MARCH
Email: or fax 02 6280 6554
Company NamePostal Address
Contact Name / Email
Phone Number / Fax Number
Date / Stand Number
If you are unsure of your power requirements please contact the office on 02 6239 1028 for assistance.
Code / Item / Rate $inc / Qty / TOTAL $inc6401 / 1000W power point (4amp) / $82.50
6402 / 2400W power point (10amp) / $93.50
6403 / 3600W power point (15amp) / $104.50
6404 / 20amp Single Phase power point (for large coffee machines) / $121.00
6413 / 32amp 3 phase power outlet – includes connection (no switchboard) / $298.00
6414 / 32amp 3 phase switchboard – includes connection / $385.00
POA / Price on application for all other electrics / $0.00
Please note that all prices on our website are GST inclusive and rates are for the duration of the event up to 7 days.
(Audio Visual items excepted) / SUBTOTAL
DAMAGE WAIVER (3% of Subtotal)
TOTAL AMOUNT PAYABLE (GST inc)
**ANY ORDERS RECEIVED AFTER THE DUE DATE MAY INCUR A 10% SURCHARGE**
Tick appropriate box☐ CHEQUE ☐ VISA ☐ MASTERCARD ** AMEX and DINERS are not accepted**
☐ DIRECT DEPOSIT – An invoice will be emailed to you with our bank details
Card Holder ______Expiry Date _ _ _ _ / _ _ _ _
Card Number ______Signature ______
VISA and MASTERCARD payments over $2000 incur a 2.5% processing fee.
Map of EPIC
There is exhibitor car parking behind the Budawang Pavilion. This can be accessed beyond the Coorong Pavilion. Please note that this is a single lane road and is uneven/gravel in parts and will only be able to be accessed before 9:30am and after 3pm on the 23 March.
There is ample parking in the surrounding areas, including Magpie Park, Wagtail Way and Grandstand Carpark, all of which are within 100m walk of the venue. We ask that exhibitors refrain for parking in front of the Coorong Pavilion on the day of the Expo.
Exhibitors
51 / Acorn Stair Lifts Australia37 / ACT & Region Machine Knitters Guild
36 / ACT Artificial Plants & Flowers
67 / ACT Deafness Resource Centre
102 / ACT Health
103 / ACT Health
104 / ACT Health
105 / ACT Health
106 / ACT Health
107 / ACT Health
96 / ACT Law Society
112 / ACT ME/CFS Society
116 / ACT Policing Crime Reduction
15 / ACT SMART HOMES
60 / Active Travel
90 / ADACAS
33 / Aged Care Assessment Services
62 / Aged Care Complaints Commissioner
17 / Aged Care Plus (Salvation Army)
70 / Alzheimers Australia ACT
Outside / Armstrong Siddley Car Club
28 / Arthritis ACT
77 / Australian Hearing
108 / Australis Nutrition
63 / BaptistCare
74 / BaptistCare
59 / Belconnen Community Services
126 / Beyond Bank
56 / Brindabella Hearing & Speech Centre
Outside / Bungypump
73 / Callaghans
61 / Calvary Haydon Retirement
Outside / Canberra and Region Wanders (Campervan and Motorhome Club of Australia)
Outside / Canberra Antique & Classic Motor Club
35 / Canberra Seniors Centre
30 / CANCER COUNCIL ACT
Outside / Cannoli Bros
130 / Capital Chemist
64 / Capital Travel Manuka
92 / Care Financial Counselling Service and the Consumer Law Centre ACT
99 / Catholic Care
34 / Chief Minister Treasury & Economic Development - Skills Canberra
87 / Communities@work
88 / Communities@work
114 / Community Options
40 / Community Services #1 CS1
16 / Connect Hearing
123 / COTA ACT
124 / COTA ACT
125 / COTA ACT
68 / Curves
80 / Department of Human Services (FIS)
79 / Department of Human Services (MyGov)
110 / Diabetes ACT LTD
55 / Duo Services Aust Ltd
97 / Elections ACT
89 / Exit International
Outside / Flexible Bus Service
54 / Golden Compass Tours
65 / Goodwin Aged Care Services Limited
66 / Goodwin Aged Care Services Limited
84 / HABITAT REALTY
75 / Harcourts
109 / Health Care Consumers Assoc of ACT
Outside / Helene's Quilts and Fabrics
43 / Hepatitis ACT
44 / Hepatitis ACT
94 / Heraldry & Genealogy Society of Canberra
128 / INCA tours
26 / Integrated Living Aust Ltd
129 / IRT
Outside / Italian Travellers
83 / Just Better Care
78 / KinCare
24 / Legal Aid ACT
82 / Lendlease Retirement
31 / Lung Life Support Group
118 / Magnetite
14 / MPS Travel
32 / Multicultural Communities Council of Illawara
10 / Music for Canberra
52 / National Seniors Australia
91 / Navitis English
19 / Niagara Therapy
47 / North Belconnen Day Care
41 / Northside Community Service Inc
21 / Nutrition Australia
9 / Oceans of Energy
25 / Pain Support ACT Inc
20 / Personal Eyes
42 / Pets and Positive Ageing
113 / Print Handicapped Radio of ACT
46 / Probus
95 / Public Trustee for the ACT
69 / Revitalife
121 / Rosella Occupational Therapy
119 / Royal Society for the Blind Canberra
120 / Royal Society for the Blind Canberra
53 / RSL Life Care
27 / SCIC Canberra
122 / SCOA ACT
Outside / Scooters and Mobility
81 / Senior Coach Tours / Young at Heart
100 / Shield Wealth
18 / Sleep Apnoea Assoc
72 / SLH Development
93 / Solace ACT Inc
11 / Sports Tec Clinic
117 / St Andrews Village
85 / St Basil's
6 / St John First Aid
115 / SupportLink - Home Safety Program
23 / TADACT
58 / The Caring Factor
127 / The Senior
22 / Third Age Matters
13 / Tobin Brothers
101 / Total Mobility
45 / Transport Canberra and City Services
76 / Uniting Care NSW/ACT
111 / Volunteering ACT
12 / Weight Loss Coach
57 / Western Union
29 / Woden Community Services
71 / X-Valve
98 / YMCA Canberra
86 / YMCA NSW
SENIORS WEEK PROGRAM
COTA ACT compiles a program of events for Seniors Week. These activities give our senior community the opportunity to participate in a number of new opportunities.
The Seniors Week Program will be included in The Chronicle, and delivered to almost every household in the ACT. In addition, information will be featured in The Senior Newspaper, The Canberra Times and on a number of online platforms.
If you wish to list your events in the 2017 Program, please complete the following form and return it to COTA ACT () by Monday 6 March 2017.
ORGANISATION
NAME
POSTAL ADDRESS
CONTACT NAME PH
CONTACT EMAIL
Event details
EVENT TITLE
BRIEF DESCRIPTION
(this will appear in the program, space permitting)
DATE AND TIME
LOCATION
COST
MORE INFO