ILLINOIS OCCUPATIONAL THERAPY ASSOCIATION
FULL BOARD MEETING
MINUTES
May 19, 2012--9:00 am to 12:00 pm @ ILOTA Offices Naperville
Attendees:
Feb 18,2012 ILOTA Full Board Meeting Page 1
Executive Board
Peggy Nelson
Lisa Iffland
Lisa Mahaffey
Rachel Dargatz
Tess Oster
Carolyn Calamia
Full Board
Susan Quinn
Meghan Suman
Kathy Preissner
Robin Jones
Carrie Nutter
Joy Hzyny
Joel Bove
Nancy Richman
Carol Schwartz
Lisa Castle
Anne Kiraly-Alvarez
Mara Sonkin
LaVonne St. Amand
Rhonda Schleis
Elizabeth Horvath
Marcia Kilpatrick
Kylene Canham (Conf call)
ILOTA Committee Members
Mark Kovic
Katie Polo (Conf Call)
Robbynn Bukowski
Moria Priven
Colleen McDonald
Ashley Stoffel
LaVonne St. Amand
Guests:
Monika Robinson, IOTPAC
Maureen Mulhall, Lobbyist
Jennifer Dang, Office Manager
May 19, 2012 ILOTA Full Board Meeting Page 6
□ TOPICS / □ DISCUSSION ITEMS / □ FOLLOW UP ITEMS /□ Approve Minutes / □ Motion to approve minutes / □ Minutes approved.
□ Presidents report / □ Announcements:
o --Joel Bove, new Website Coordinator;
□ Laurie Connelly, resigned from CE Approval
□ Ashley Stoffel – new archives committee member
□ Katie Polo and Mark Kovic – new CE approval committee member
□ --Open Positions
□ Update on recruitment – review of ILOTA updated roster and vacant board positions. Most positions are SIS and District Chair positions. Potential to condense districts, have increased participation through technology
□ Expectations of SIS chairs – recommendation to change SIS chair to SIS member to increase interest and decrease fear.
□ Review of ILOTA board expectations
o Joint Effort - SIMPLE
n S- set expectations
n I - Invite Commitment
n M - Measure Progress
n P- Provide Feedback
n L - Link Consequences
n E - Evaluate Effectiveness
□ California OT association developed a Motto and included it on all communication and documents
o Follow up, timely, accountability and communication
□ AOTA updates
o Test market identified for joint membership enrollment with state associations. Pending results, AOTA will roll out nation wide
o Review of various financial reports, incentives, reporting and analysis of data.
o AOTA members tend to renew 1-3 months late which potentially represents $839mo in revenue losses
o Membership recruitment is important but retention is key to making a profit.
o ILOTA to determine what we can afford to spend on retaining members
□ IPTA meeting was postponed
□ Practice Act Committee updates
o Recommended moving to google docs and conference call line / □
□ Joy Hynzy to send Carolyn and Peggy conference call options and Google Docs by June 9th .
□ Kylene Canham will look into web based meetings and send information to Jenny by June 9th
□ Peggy - Agenda item recommendation for August - Review of district chair role. How to engage members throughout the state.
□ Peggy to work with Jenny on updating website with SOP’s for next meeting by June 9th
□ Website team to add “Full Board Member” search filter to interest area by June 9th. (Jenny and Joel to review)
□ Legislation / □ Medicaid cuts update:
□ $2.7 billion in cuts in Medicaid. Cuts are achieved by limiting eligibility. Eligibility review may be based on citizen status, income, and “optional services”. Limit adult OT usage by only allowing through home health.
□ Maureen met with the Speech and PT Lobbyists. PT looked at the critical care service areas. Maureen believed that this will require the legislators to realize they can’t cut all of the services out. Cuts will be finalized by May 31st. It is still unknown how many adults would be impacted by the cuts.
□ Psychologists are seeking ILOTA support for prescriptive authority. This is an access issue. The Psychologists would like to have a meeting with ILOTA and legislative committees. A collaboration may be beneficial to ILOTA.
□ The General Assembly has decided not to pursue the Health Exchanges. No consensus could be reached.
□ There is a petition to the Governor to establish the exchange. There was $33mil awarded to IL for the health exchange. Likely no conclusion until the GA goes home. Likely waiting for a Supreme Court decision.
□ Amendment to SB 278 HB Item 2. Two new members to human services commission – someone who generally represents maternal and child health and a representative that represents child health training at a public health university.
□ Continuing to work on the practice act.
□ Between Election Day and Feb 1st interact with the new senate committee members. Distribute literature on occupational therapy describing who we are and what we do. / □ Peggy to contact Nancy Richman regarding the recommendation that Practice Act committee establish regular monthly meetings. Additional recommendation to have one in person meeting with the entire committee. Follow up to take place by June 9th
□ Maureen recommends having a formal look at who would be opponents and supporters to the updates on the practice act by June 16th
□ Rachel to put together a conference presentation and submit a proposal for interacting with legislators and the meaning of advocacy by May 31st
□ Director of Finance Report/CE / □ Revenue is up $11k but expenses are up $12k.
□ Membership income this quarter was $3400
□ Membership income is up $2k for the year.
□ 11 CE Courses submitted since March 1st
□ 25 CE courses since Jan 1st
□ Conference Update / □ Conference pre-conference is currently undecided
□ CACOTD proposed that they have their own event at the time of conference.
□ Potential negative impact on ILOTA
□ 16 Call for papers proposals received including 5 workshops
□ ILOTA will host pre-conference if CACOTD holds their own pre-conference
□ Potential for multiple topics at pre-conference
□ Recommendation to have the pre-conference focus on advocacy/legislative
□ Maureen indicated that Tammy Duckworth, Beth Coulson or Brad Burzynski can be contacted to attend.
□ 2013 location review – Peoria at the Embassy Suites or the casino. / □ Peggy to follow up with CACOTD by June 9th
□ Membership Report / □ OT Count / 291
□ OT, Retired Count / 8
□ OTA Count / 57
□ OTA, retired Count / 3
□ STUDENT Count / 122
□ Grand Count / 481
□ Communication Report / □ Website updates – Joel Bove agree to be the website coordinator and he will oversee the committee
□ Meeting summary:
□ Joel is looking into linking the website to Facebook. It can mirror your website and then drive them back to Facebook.
□ Memberclicks discussion board does not meet our needs
□ ILOTA needs “push media” Pinterest, Facebook etc.
□ Team will research prior to new Pinterest boards being created.
□ Moria is in contact with OT programs to add their posters to ILOTA.org
□ Carolyn demonstrated how to look up profiles and use filters within Memberclicks. Board will review current filters and make recommendations for desired filters / □ Jenny to develop quarterly e-mail for members on how to search for other members, contacting, filters, etc. Follow up by June 9th.
□ Jenny to investigate the AOTA license, vs IL Licensure fields on the website profile vs membership form. Follow up by June 9th.
□ Joel to find an instruction document to send to members regarding the contact manager in memberclicks including the attribute merge data function and the HTML editor. How to select recipients, advanced search, filters etc. Follow up by June 9th.
□ RA Representative / □ ILOTA is still in need of an AOTA alternate rep. which must be an AOTA member
□ AOTA RA meeting summary
□ Recruitment to have more representation and participation across the country
o There are 29 alternate rep open positions throughout the country.
o Combining the recognition and nominations committee into one committee
o A proposal was made for a Rep Elect position. It was voted down for financial restrictions.
o Network community to educate membership on how to write no motions.
o RA’s will move to social networking for communications. / □ Peggy will send out a notice needs to go out to membership seeking an Alternate rep. Follow up by June 9th.
□ Assistive Technology / □ / □ Joy will be contacting members that selected AT as an interest area on their memberclicks profile in hopes to increase SIS participation prior to next full board meeting on August 18th.
□ Archives / □ New committee member, Ashley Stoffel, Clinical Assistant Professor at UIC. They will meet this summer with the Special Collections librarian at the UIC Health Sciences Library, where the ILOTA archives are housed, to determine the procedure for adding the “current” archives (1994-present which is in our department) to the permanent library collection that is from the beginning of ILOTA through 1993. / □
□ Announcements / □
□ Adjournment / □ 12:10 / □
May 19, 2012 ILOTA Full Board Meeting Page 6