2 May 2017
Our reference: JR/Christmas2017
If you need this information in another format or language please contact the sender
Dear Trader
Newcastle Christmas Market operated by Newcastle City Council
Top of Grainger Street,Grey Street & around Grey’s Monument
Monday 11 December 2017 to Sunday 17December 2017inclusive
Marketplace Europe Ltd bring their Continental Christmas Market (housed in chalets) to Newcastle City Centre from Friday 17 November to Sunday 10 December 2017 inclusive. We will use the chalets for ourmarket from Monday 11 December to Sunday 17 December inclusive.
There will be around 50spacesavailable per day to rent to traders whosell good quality local food, drink, crafts, art and gifts.
Iattach information for you to read together with anapplication form for you to complete and return to us byMonday 26 June 2017.
Once we have considered your application we will write to you to let you know if youhave been successful.If your application has unfortunatelybeen unsuccessfulwe will keep your details on our mailing list so that you will be sent details for similar markets/events in the future.
If you have any questions about Newcastle Christmas Market or the application form, please contact Jane Rose on 0191 211 5512.
Yours sincerely
Jane Rose
Commercial Property Officer
General Information
Where the chalets are located and what we supply
- Top of Grainger Street, Grey Street andaround Grey’s Monument.
- We will give you a space within a chalet which measures approximately 3 metres by 2.5 metres or 4.5 metres by 2.5 metres and provide you with up to 3 tables which measure approximately 1.8 metres by 0.6 metres each.
- General lighting will be supplied within the chalet free of charge.
When you can use the chalet
Monday 11 December 201710am to 7pm
Tuesday 12 December 201710am to 7pm
Wednesday 13 December 201710am to 7pm
Thursday 14December 201710am to 7pm
Friday 15 December 201710am to 7pm
Saturday 16 December 2017 10am to 7pm
Sunday 17 December 2017 10am to 6pm
Costs
- You need a licence from us to trade at this market – Please complete the application form attached and return it to us by 26 June 2017.
- The licence fee is as follows:
Zone 1 (Monument & Metro) - £170 per day
Zone 2 (Top of Grainger Street) - £150 per day
Zone 3 (bottom of Grainger Street) - £140 per day
Hotfood (all areas) - £180 per day
Speciality- £200 per day
Please see attached plan indicating each zone.
- Key deposit – traders remaining in the same chalet for more than 3 days or more will be required to pay a deposit of £25 for keys.
- Rubbish removal – a deposit of £50 will be required from the licensees. Deposits will be returned when the chalets has been cleared and inspected.
- Traders who are licensed from 3 days to 7 days consecutively have the option of remaining in the same position each day they trade.
- There is an extra charge (based on usage) for electricity to power chillers, grills and extra lighting etc. Please detail the equipment you wish to use on the application form and you will be notified of the additional charge.
- If your application is successful, we will issue you with a licence and you will have to pay the licence feebefore you can trade on the market.You will be required to pay for your stall allocation no later than September 2017.
- Once you have paid, this money cannot be refunded unless the market is cancelled by us.
- Please do not send any money with your application form
Insurance
- You must have a minimum of £10 million Public Liability Insurance before you can trade on any Newcastle City Council market.
- If your application is successful, you must provide a copy of your insurance policy which details:
- The type of cover you have
2. The name of the company insuring you
3. The name of the policyholder
4. The policy number
5. The dates when the policy starts and ends
6. The amount you are covered for – known as the indemnity limit
Rules and Regulations to follow when trading at Newcastle Christmas Market:
- You will be sent separate instructions on how to access and exit the market site.
- No vehicles of any kind can be left on the market place during trading hours.
- You are responsible for removing your own rubbishonce you finish trading. It is an offence under Sections 33(1)(a) and 33(6) of the Environmental Protection Act 1990, as amended, to deposit waste, or knowingly cause or knowingly permit a deposit of waste, onto land that is not permitted for that purpose. This includes the “tipping or dumping” of any waste by traders.
The Clean Neighbourhoods and Environment Act 2005 contains a number of provisions relating to fly-tipping, including increasing the penalty on conviction to a maximum fine of £50,000 and/or up to five years imprisonment. Those convicted of fly-tipping offences can now be made to pay the costs of enforcement and investigation, as well as the clear-up costs. Please be in no doubt that it is the policy of this Authority to prosecute offenders.
- You are required by Trading Standards to display your trading name and prices clearly on your chalet.
- You must obey all relevant laws including Food Safety Regulations if these apply to your activity at the market
- If you are selling alcohol you must have all relevant licences
- You have to make your own arrangements for parking in the city centre. A map showing all the public car parks can be seen on Newcastle City Council website together with information or advice about parking in the city centre. Please ring Parking Control on 0191 277 2739 for further information.
National Fraud Initiative – Fair Processing Notices
The Council has to make sure that the money we use is safe from fraud. We may use the information you have provided on this form for the prevention and detection of fraud. We can also share this information provided with other organisations responsible for auditing or administering public money for these purposes.
For further information, contact the FOI and Data Protection Officer at Newcastle City Council. Email him at .
PLEASE NOTE THAT THE ATTACHED PLAN IS SUBJECT TO CHANGE.
Application form for NewcastleChristmas Market 2017
Before completing this form you are advised to read the general information attached. This application form should be submitted to:-
Property Portfolio and Markets Service
FAO Jane Rose
Room 135 Civic Centre
Barras Bridge
Newcastle upon Tyne
NE1 8QH
Applicant (in block capitals) / Business Premises detailsTitle ………………………………………………..
Surname ………………………………………….
Forename ………………………………………...
Middle Name ……………………………………..
Address …………………………………………...
……………………………………………………...
……………………………………………………...
……………………………………………………...
……………………………………………………...
Post code …………………………………………
Home telephone number ……………………….
Mobile telephone number ………………………
Email address ……………………………………
Date of birth ………………………………………
NI number ………………………………………... / Business name …………………………………..
Premises name ………………………………….
Trading Address …………………………………
……………………………………………………..
……………………………………………………..
……………………………………………………..
……………………………………………………..
……………………………………………………..
Postcode ………………………………………….
Business telephone number ……………………
Website address …………………………………
Company registration number ………………….
VAT registration number ………………………..
Insurance Details (minimum of £10m is required)
Insurance company name ………………………………………………………………………………..
Policy number ……………………………………………………………………………………………...
Start date …………………………………………………………………………………………………...
Expiry date …………………………………………………………………………………………………
Please indicate which days you want to rent a chalet
Monday 11 December 2017 10am to 7pm
Tuesday 12 December 2017 10am to 7pm
Wednesday 13 December 2017 10am to 7pm
Thursday 14 December 2017 10am to 7pm
Friday 15 December 2017 10am to 7pm
Saturday 16 December 2017 10am to 7pm
Sunday 17 December 2017 10am to 6pm
If you are trading 3 or more consecutive days you have the option to remain in the same location. Please indicate if you wish to remain in the same location. / Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Please indicate which zone you prefer (map indicating the zones is attached). Please indicate more than one option to minimise disappointment
Zone 1 (Monument & Metro)- £170 per day
Zone 2 (Top of Grainger St) - £150 per day
Zone 3 (bottom of Grainger St)-£140 per day
Hotfood (all areas) - £180 per day
Speciality - £200 per day / Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Your right or others working on your chalet’s right to work in the UK
Are there any restrictions which might affect your right or others working on your chalet’s right to work in the UK?
Yes / No / If yes please give details
Please list all of the products/produce you intend to sell atNewcastle Christmas Market. Please attach photographs and as much information as you can as you will only be allowed to sell produce listed on this application form. You may be asked to remove any items you have not listed.
An electricity supply is available. Do you need extra electric to be supplied to your chalet for a chiller, freezer extra lighting etc?
Up to 3kw £20 per day
Above 3kw £20 plus £5 for every extra kw
Maximum of £60 per day
You will be required to have all electrical equipment PAT tested and provide certification / Yes / No
If yes please give full details of all equipment you will be using and the KW rating: ………....
……………………………………………………….
……………………………………………………….
……………………………………………………….
……………………………………………………….
……………………………………………………….
Do you require any tables? If yes please specify how many tables you want. (no extra charge)
0 table 1 table 2 tables 3 tables
Applicant Statement
I agree that I hereby apply for a chalet at Newcastle Christmas Market.I agree this transaction is subject to contract and that the final selection of traders for this market is the sole responsibility of the Commercial Property Officer only.
I understand that, if this application is successful, it will be necessary to enter into and complete a Newcastle Christmas Market licence agreement.I have read and understood the general information and comply with all requirements to trade at the Newcastle Christmas Market.
I understand that my details will be passed on to Environmental Health and Trading Standards officers and they may raise issues which may affect my ability to attend the market.
I agree that the Council has to make sure that the money we use is safe from fraud. I agree that the Council may use the information I have provided on this form for the prevention and detection of fraud. I agree that the Council can also share the information provided with other organisations responsible for auditing or administering public money for these purposes.
PLEASE NOTE THAT THE ATTACHED PLAN IS SUBJECT TO CHANGE.
Signed……………….…………………………………………
Print Name………………………………………………………….
Trading as………………………………………………………….
Date………………..…………………………………………