/ 12/11/2018
/ Professional, self-motivated, tech-savvy, committed individual sought to provide secretarial support for the firm’s litigation and transactional practice groups. This is a full-time position with flexibility for overtime, as needed.
A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.
We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.
At Nixon Peabody, our priority is to attract, retain and promote talented individuals who have an array of racial, ethnic, social, economic, religious, professional, personal, and other backgrounds. Therefore, we encourage talented individuals with diverse backgrounds and experiences to apply.
If you’re someone who’s looking toward the future, we’d love to hear from you.
Responsibilities:
•Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy, and dictation.
•Prepare and serve pleadings and discovery (including e-filings)
•Prepare proofs of service, table of contents, table of authorities
•Prepare correspondence as directed by attorneys or other assignments
•Ensure proper setup and handling of client files
•Manage client intake process, timekeeping and billing
•Administer multiple calendars, schedule meetings, prepare expense reimbursements, and oversee travel arrangements
•Strong commitment to individual assignments as well as to the secretarial team
Qualifications:
•Associate’s or Bachelor’s degree preferred
•Minimum 5 years of litigation legal secretary experience including local, state, and federal court rules and civil procedures
•Minimum 5 years of transactional legal secretary experience including real estate, corporate, and/or finance transactional work
•Superior technical skills in MS Office including Outlook, Word, PowerPoint and Excel
•Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail
•Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight time deadlines
•Strong vocabulary, grammar, spelling, and punctuation skills
•Must be a team player focused on internal and external service
•California notary a plus
If you are applying from this posting on Alameda County Legal Secretaries Association’s website, please use Donna Day as the reference person. Thank you.