If There Will Be Cost Sharing on a Project, the Proposal Cannot Be Approved Without a Completed

Request for Cost Sharing

Duke University Office of Research Support

Revised 6/30/98

University policy allows cost sharing only when it is required by the sponsor. See the Faculty Handbook, Section 5-5. ORS must have written confirmation of the sponsor’s cost sharing requirements.

If University resources, other than a reduction or waiver of indirect costs, will be contributed to the project, a proposal cannot be approved without a completed Request for Cost Sharing form.

Letters of commitment from the appropriate chair or dean must be attached to this form for all types of cost sharing, as noted below, except contributed faculty salary and fringe benefits.

Name of Applicant: ______Dept./School/Program: ______

Project Title: ______Sponsor: ______

TYPES OF COST SHARING

Please check all applicable boxes:

Faculty salary+fringe
Non-faculty salary+fringe
Duke resources which carry indirect costs: e.g., supplies / Duke resources which do not carry indirect costs: e.g., equipment, fellowships
In-kind contributions: e.g., donated meeting space

WORKSHEET

Year 1 / Year 2 / Year 3
Calculate Total Direct Cost Contribution
line a / Enter faculty salary+fringe benefits contributed to the project
line b / Enter non-faculty salary+fringe benefits
Enter other University resources contributed to the project as follows:
line c / Resources which carry indirect costs: e.g., supplies
line d / Resources which do not carry indirect costs: e.g., equipment, fellowships
Total lines a, b, c and d for Total Direct Cost Contribution
Calculate Indirect Costs (IDC) on Direct Cost Contribution (These uncollected IDC are part of the University’s cost sharing.)
line e / Calculate Modified Total Direct Costs (MTDC): Add lines a, b, and c.
line f / Enter Duke’s applicable IDC rate
Multiply line e by line f for IDC on Direct Cost Contribution
In-kind Contributions
Enter the value of in-kind contributions to the project

ENDORSEMENTS

Signatures: If the project is multi-unit, the approval of the chair and dean of each unit is required.

Department Chair(s) or Program/Center Director(s): ______

Dean(s) (Not required for Arts and Sciences): ______

Institutional Approval (Office of Research Support): ______Date: ______