ICP General Meeting MINUTES

Imagine Community Partners (ICP)

Date | time8/15/2016 6:30 PM | Meeting called to order byMoriah Bryant, President

In Attendance

ICP Board Members Present:

Moriah Bryant, President

Carl Greenwald, Vice President

Lorraine Carver, Secretary

Avery Jones, Treasurer

Anthony Wilson, Middle School Rep

Sam Varn, Upper School Rep

ICI Community: 25 members

ICI Staff Present:

Melissa Strong, ICI Volunteer Coordinator

Agenda Items

  1. Introductory Remarks
  2. Welcome from Moriah Bryant, current President of ICP
  3. Introduction / Overview of the current board
  4. ICP:
  5. Facilitate the support of the school, organize community events, fundraising, fulfill needs in the classroom
  6. ICP can’t answer specific questions on curriculum, school location, teachers, etc – but we can help point you in the right direction
  7. Reminder that we have a monthly board meeting that is open to the public for those who are interested
  1. Financial Update
  2. ICP sends out emails twice a week
  3. Fiscal year runs from August 1 – July 31
  4. Link to annual report has been sent to all ICP members through email
  5. Fund Areas:
  6. 50% of the funds raised last year were received through the Annual Fund; 25% of funds raised through the Technology Raffle
  7. Primary fundraising is through an annual fund (donations to ICP) – we have been committed to staying away from fundraising items that require students to sell items
  8. Ask each family to make a donation in whatever amount they feel is appropriate
  9. Eliminates needs for multiple fundraising, as well as asking students to sell items
  10. This year the Annual Fund will kick off on August 22 - 26
  11. Expenses – areas of support
  12. Largest focus was in technology – projectors, Chromebook labs, etc.
  13. Collegiate Leader requests
  14. Playground equipment
  15. Collegiate Leader Professional Development
  16. Reminders:
  17. Use Smile.Amazon.com when you make any Amazon purchases and a portion comes back to ICP
  18. In Kind donations – families are fulfilling many needs around ICI. If something is purchased for your children’s classroom, bookcases for schools, etc – complete the In Kind form that can be found in the ICP email
  19. Since August 1, families have provided more than $4500 in supplies
  20. Annual Fund – 2016 – 2016
  21. Bridge the Gap theme
  22. Send cash, check, or make payment online with a credit card
  23. Consider passing the information on to family members
  24. State funding only provides a certain amount and it is up to our community to bridge the gap
  25. Goal is $20K for the annual fall fund drive
  26. Starts on August 22 – 26
  27. Volunteer Coordinator
  28. Melissa Strong is serving as the ICI on staff volunteer coordinator
  29. Background checks have been improved and are cheaper - $13.95 per person
  30. Level volunteers – any volunteer who will be around students must be a Level II volunteer and a background check is required
  31. New for this year is a volunteer background process for family members (grandparents, etc)
  32. Volunteer training is required for all volunteers, even if we have participated in past trainings
  33. Expectations in the building
  34. Schedules to volunteer
  35. Three dates have been shared
  36. Tuesday, August 16
  37. Thursday, August 17
  38. Tuesday, August 23
  39. Critical to sign up before hand as some of the trainings are close to being full
  40. Expected to last about 30 minutes
  41. Goal is to get volunteers in after Labor Day
  42. ICP Events
  43. Food drive is going on this week.
  44. Launch – three nights have been established for different nights per age groups
  45. See information from the ICP newsletter to sign up online
  46. 25% of the funds are given back to ICP
  47. Community Building/Meet other families: goal is to have them the second Friday of the month
  48. Friday, September 9 will be the first one at Highland Brewery
  49. Movie Night:
  50. Outdoor movie night – scheduled for September 16
  51. We are looking for someone who would like to lead that committee, need a few volunteers to make sure everything goes well. If you are interested, let us know.
  52. Goal will be to do another movie night in January
  53. Important to maintain occupancy numbers and to ensure all people accounted for
  54. INVEST COLLEGIATE Consortium
  55. Meet every month; every other month they focus on ICI Imagine (Asheville campus)
  56. The meetings that are held here on alternate months are focused on Imagine. They discuss curriculum decisions, direction, etc.
  57. Minutes are shared on the website and are published.
  58. Needs
  59. ICP will be supporting the needs that are identified by the Collegiate Leaders; form was established to gather specific needs from the teachers so that they don’t have to send so many direct requests to parents
  60. ICP will be funding a variety of functions/areas – technology, art, music, etc.
  61. Currently have $19K in assets - $11K associated to recent technology raffle
  62. Corporate Sponsors
  63. Looking for any volunteers to help us secure corporate sponsors; please let ICP board know if you would be willing to support this fundraising initiative.
  64. Questions from ICI community in attendace:
  65. Will the coding club continue?
  66. Yes, Andrew Beatty said the club will continue.
  67. In addition, the Adventure Club will be starting up, as well as Lego club
  68. If you have children who are interested in other things and would like to lead the development of a club, please let us know.
  69. What was our goal for last year for the annual fund and did we meet it?
  70. We didn’t have a specific goal last year. We raised $13K in the first year of Imagine, $24K last year.

ICP Mission:

The mission of INVEST Community Partners is to provide positive support and advocate for INVEST COLLEGIATE Imagine, its Champions, and Collegiate Leaders to ensure academic success and personal growth in all Champions.

Meeting adjourned at 7:05 PM.

Minutes completed by Lorraine Carver, Recording Secretary

Page 1