HYHA Board of Directors September 15th, 2014

Meeting Minutes

9/22/2018 - Page 1 of 4

Hopkins Youth Hockey Association

Minutes of the September 15th, 2014

Board of Directors Meeting

Members Present:Mr. Winter, Ms. Quale,Mr. Hoschka, Mr. Hoffman, Mr. Hymanson, Mr. Goldenberg, Mr. Lichty, Mr. Waggoner, Ms. Myers, Ms. Slattery, Mr. Martin, Ms. Brodersen, Ms. Finn

Guests Present:Mr. Talatinick

Call to Order: Mr. Winter called the meeting to order at 7:05 pm.

Charitable Gambling Report

Angela Quale, Charitable Gambling Manager

August 2014 Tuttle’s site had gross receipts of $69,993.00 and net receipts of $7,913.00. Actual allowable expenses were $10,107.00 plus taxes of $1,111.00 a realized net loss of $3,305.00 Payouts increased from 84.63% in July to 88.73% for August. Mainstreet site had gross receipts of $200,061.00 and net receipts of $28,232.00. Actual allowable expenses were $15,038.00 plus taxes and fees $2,412.00 for a realized net profit of $10,744.00 Payouts decreased from 86.73% in July to 85.89% in August. The combined approved expenses were $30,264.00 (allowable expenses plus taxes).

October estimated expenses are as follows:

Compensation (2 pay periods) / 12,700
Accounting/consulting Fees / 1,000
Gaming Purchases / 3,600
Gambling Taxes & Fees / 5,500
Site Rental / 3,500
Monthly Storage Site Fee / 572
Misc Expense & Bank Charges / 2,000

Total $28,872.00

Cash balance checking account as of August 31, 2014 $ 49,947.27

(before taxes paid on 08/20/14) Cash Balance 08/31/13 was $ 51.391.91

Copies of the August tax return, as well as supporting documentation, have been provided to the secretary, and are available upon request.

Mr. Martin made a motion to approve the actual August 2014 Charitable Gambling expenses. Mr. Lichtyseconded the motion. Mr.Wintercalled fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.

Finn DeGiulio made a motion to approve the estimated October 2014 Charitable Gambling expenses. Ms. Brodersenseconded the motion. Mr.Wintercalled fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.

Ms. Brodersen made a motion to approve August meeting minutes as written. Ms. Qualeseconded the motion. Mr. Winter called fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.

Old Business:

New Business

Player Development Committee

Pavilion Improvement Committee

Promotions Committee

Member Reports

Volunteer Coordinator – Ms. Finn

Ms. Finn reported that shifts for the boys tournament will be loaded into dibs soon.

Fundraising

See Presidents report

Hockey Recruitment – Matt Lichty

Mr. Lichty reported that mites are showing up for clinics. He is working on the remaining 34 mites from last year that have not registered yet for this year.

Mite Coordinator – Dan Tompkins

Not present – No Report.

Registrar – Ms. Slattery

Ms. Slattery let the board know that the first apparel ordering date is October 17th. Any items ordered by this date will be delivered in time for the Thanksgiving tournament. Ms. Slattery also informed the board that all board members and volunteers will be required to complete safe sport training and register with USA Hockey. A background check will also be required. Ms. Slattery also reported that at the time of the September board meeting there were 21 coaches and 202 players registered. We are expecting many more players before registration closes.

Boys Travel Coordinator Report – Mr. Waggoner

Mr. Waggoner informed the board of the upcoming tryouts. He requested volunteers for handing out jerseys for the bantam level. Mr. Waggoner also reported that clinics are going well.

Girls Travel Coordinator – Mr. Hoschka

Mr. Hoschka let the board know that clinics start September 16th. The girls are working on more registrations. Mr. Hoschka is close to hiring a coach for the U10 level – the final opening on the girls side.

ACE Coordinator - Mr. Martin

No Report.

Equipment Coordinator –Chad Goldenberg

Mr. Goldenberg reported that practice jerseys for the coming season are in. Socks have been ordered and pucks have been delivered.

Outdoor Ice – Mr. Tim Greeley

Not present – No Report.

Ice Coordinator – Mr. Hoffman

Mr. Hoffman let the board know that the October practice schedule is almost complete. D3 scheduling meetings are scheduled soon. Mite day is September 25th.

Tournament Director – Ms. Brodersen

Ms. Brodersen let the board know that registrations for this season’s tournament are still going well. The girls side is looking for only 1 more team and the boys need just a few more. Ms. Brodersen let the board know that the Aspire shootout will be a new addition to our tournament this year. Ms. Brodersen also reported that all travel tournaments have been scheduled.

Communications – Ms. Myers

No Report.

C-league / Special Projects – Jason Anderson

Not Present - No Report.

Secretary – Mr. Hymanson

No Report.

Treasurer – Mr. DeGiulio

Not present – No Report.

Vice President – Dan Hatzung

Not present – No Report.

President – Mr. Winter

  • Clinics started and are going well
  • Many fundraising efforts are under way – we need someone for the fundraising position on the board.
  • We have a new concussion testing program for this season
  • We have a new custom mouth guard program this season
  • The squirt and peewee level are scheduled to sell programs at a Wild game this season
  • 8 sets of free equipment from USA Hockey have arrived
  • A parent meeting is scheduled for October 6th at 7:00 PM at North Jr. High

The meeting adjourned at 8:01p.m.

Respectfully Submitted,

Tom Hymanson

October 15th, 2014