DESIGN , SUPPLY , ERECTION , TESTING AND COMMISSIONING

OF ROTARY VACUUM DRIER ( RVD) OF 4000 LTRS CAPACITY AND

ITS SUBSYSTEMS

Satish Dhawan Space Centre SHAR

Indian Space Research Organization

Sriharikota -524 124, A.P

Rotary Vacuum Dryer and subsystems SDSC SHAR, ISRO

PREPARATION OF BIDS- INFORMATION TO BIDDERS

1.1.VALIDITY OF OFFER

Bid shall remain valid for acceptance for a period of 4 (Four) months from the due date of submission of the Bid. The Supplier shall not be entitled during the said period to revoke or cancel his Bid or to vary the Bid except and to the extent required by Purchaser and communicated in writing. Bid shall be revalidated for extended period as required by Purchaser in writing. In such cases, unless otherwise specified, it is understood that validity is sought and provided without varying either the quoted price or any other terms and conditions of Bid finalized till that time.

1.2.COST OF BIDDING

All direct and indirect costs associated with the preparation and submission of Bid (including clarification meetings and site visit, if any), shall be to Supplier's account and the Purchaser will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Bid process.

1.3.SCHEDULE OF PRICES

The schedule of prices shall be read in conjunction with all the sections of proposal document.For lumpsum contract, the lumpsum prices quoted by the Supplier shall be firm and fixed for the completion of the work, unless stated otherwise. The price must be filled in the online bid with the ‘Schedule of Prices’.The price bid format is given in Annexure – IV.

1.4.DOCUMENTS COMPRISING THE BID

PART – I TECHNICAL AND UNPRICED COMMERCIAL PART

Technical bid shall be submitted online in the format ‘documents solicited from the vendor’ and the following documents shall be attached along with the technical bid. If sufficient space is not available for on line submission, the same in hard copy form shall be send to Department by courier/ post to reach before the tender opening date, failing which the on-line bid will not be considered for evaluation. No attachment with price information shall be attached along with the technical bid.

i.Submission of bid letter along with one set of proposal document duly signed and stamped as token of acceptance.

ii.All the annexures and scope enclosed in proposal (section -2) duly filled, signed and sealed.

iii.Unpriced copy of schedule of prices with all other commercial terms and conditions duly filled (Prices to be kept blank), signed and stamped.

iv.Data sheets for all the equipment & checklists enclosed in proposal duly filled, signed, & stamped. (Annexure-I, section-2).

v.Technical details, equipment general arrangement drawings with part list, catalogue, layout drawings, P & I diagram, catalogues etc as applicable and any other drawing, document as mentioned in the proposal.

vi.Audited balance sheet including profit and loss account for the last three financial years showing annual turnover.

vii.Latest income tax clearance certificate.

viii.Latest solvency certificate from a scheduled bank.

ix.List of projects in hand & completed during the last 3 financial years indicating the name of client, contact person, contract value, nature of work, work completed, work balance, name of Consultant, month & year of commencement & completion etc.

x.Schedule Bar chart.

xi.Execution Plan.

xii.Any other relevant document, Supplier desires to submit.

xiii.The bidder shall furnish a list of all critical items / sub-assemblies along with offer which are bought out by the bidder and proposed to be used , along with necessary details such as manufacturer’s name, brand, model no etc

PART – II PRICED COMMERCIAL BID

Commercial bid shall be filled in on line ‘price bid format’ and no scanned copy should be attached along with the technical bid. No deviations, terms and conditions, assumptions, conditions, discounts etc. shall be stipulated in price bid. Purchaser will not take cognizance of any such statement and may at their discretion reject such bids.

  1. BID EVALUATION
  2. Vendor shall submit the details in vendor evaluation criteria mentioned in Annexure-III in their technical and un-priced commercial bid to evaluate the same.
  3. The offer shall be for complete scope of work as specified in tender document. Part/Spilt offer is NOT acceptable.
  4. During evaluation, purchaser may request Supplier for any clarification on the bid upon additional documents which is to be complied with; otherwise offer will be deemed incomplete.
  5. Techno-commercial discussion shall be arranged with Supplier, if needed. Supplier shall depute his authorized representatives for attending discussions. The representatives attending the discussions shall produce authorization from his organization to attend the discussion and sign minutes of meeting on behalf of his organization if required. The authorized representative must be competent and empowered to settle/decide on all technical and commercial issues.
  6. The complete scope of work is defined in the Proposal document. Only those Suppliers who undertake total responsibility for the complete scope of work as defined in the Proposal document shall be considered.
  7. In case Bid does not fully comply with the requirement of Proposal document and the Supplier stipulates deviations to the clauses of the proposal in Schedule of deviations, Annexure -V, which are unacceptable to the Purchaser, the Bid will be rejected.
  8. Performance of Supplier on similar works executed/ under execution shall be taken into consideration before selecting the Supplier for opening his price bid.
  9. Purchaser reserves right to visit client’s site for verification/validation.
  10. The time schedule for completion is given in the Proposal document. Supplier is required to confirm the completion period unconditionally.
  11. Purchaser reserves the right to accept a bid other than a lowest and to accept or reject any bid in full or part without assigning any reasons. Such decisions by the Purchaser shall bear no liability on the Purchaser whatsoever consequent upon such decision.
  12. Purchaser shall not be obliged to furnish any information / clarification to unsuccessful Suppliers as regards to non-acceptance of their Bids.

Section – 1

General Terms and Conditions of Contract

1

Rotary Vacuum Dryer and subsystems SDSC SHAR, ISRO

GENERAL TERMS AND CONDITIONS OF CONTRACT

1INTRODUCTION

SDSC SHAR invites tenders in sealed covers from reputed firms with proven ability for DESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF ROTARY VACUUM DRYER OF 4000 LTRS. CAPACITY AND ITS SUB SYSTEMS AS PER TECHNICAL SPECIFICATIONS for SDSC SHAR, Sriharikota.”

2SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

The scope of work is given below and technical specifications are given in the enclosure to this document. The general terms and conditions are given below.

The details of scope of work:

  1. Detailed design/scheme shall be submitted to the Department and any suggestion or modifications shall be incorporate. Clearance shall be obtained before realization.
  2. Realization of the system as per the technical specifications and approval of the Department
  3. Required handling systems for transportation and erection at site.
  4. Submission of detailed work break-up structure with schedules and resources.
  5. Supplier shall carry out inspection at identified stages and the copies of such reports after inspection shall be forwarded to Purchaser. The original copies of certificates shall be submitted along with other documents at the time of acceptance testing.
  6. Supply of List of essential spare as per this document. Any other critical spare not mentioned in list has to be suggested by the supplier. The supplier has to ensure the supply of all essential spares and material for trouble free operation of the equipment for ten years. The scope of the work is not limited to the above but also includes all the requirements for the fully functioning the system and to meet all the requirements regardless of whether they are explicitly mentioned or not.
  7. Acceptance tests are to be worked out in mutual consultation with Department.
  1. WORKS UNDER PURCHASER’S SCOPE
  2. Overall layout of equipment and sub systems and its dimension.
  3. Design Review and clearance: The design report will be subjected to the review by Purchaser experts committee.
  4. Approval of Quality Assurance Plan
  5. Clearance for manufacture of interfaces
  6. Stage inspections or third party inspection.
  7. Pre-delivery / dispatch inspection.
  8. Inspection of fully commissioned system.
  9. Supply of PLC , SCADA based Control systems and CCTV systems.
  1. SUPPLIER’s OBLIGATIONS & FUNCTIONS
  2. SPECIFICATIONS AND DRAWINGS

The Supplier shall execute the works in compliance with the provisions of CONTRACT, engineering practices and code requirements.

4.2APPROVAL OF TECHNICAL DOCUMENTS / DRAWINGS

Supplier shall prepare and submit the following Documents to SDSC SHAR from the award of Purchase order for clearance.

4.2.1Party shall produce the schedule of drawings and documents to be submitted for review, approval and information with submission date.

4.2.2Party shall produce the configuration drawings for SHAR approval.

4.2.3Party shall convey Quality Assurance Plan (QAP). The QAP shall list down various stages of inspection and inspection agency namely supplier quality Control agency & 3rd party inspection agency, if engaged. Elaborate Quality Assurance Plan (QAP) is to be prepared& furnished for review & approval.

4.2.4Detailed equipment list, design details and bill of materials.

4.2.5General arrangement (GA) drawings shall be submitted for approval.

4.2.6Instrument data sheets and mounting sketches for erection and bill of materials.Measurement Sensors mounting details shall be provided in detail.

4.2.7Instrument list & Sensor details with Makes and Model Nos.

4.2.8Cable Schedule and Interconnection Schedule.

4.2.9Electrical wiring diagrams showing interlocks, controls, wiring sizes, rating of each electrical component etc. and logic diagrams.

4.2.10Dimensioned general arrangement and section drawings of switchgear panel.

4.2.11Detailed description of operating sequence and control and interlock system.

4.2.12No activity shall be executed unless Purchaser’s approval is obtained. The above documents / drawings shall be submitted in a format approved by Purchaser. Quality Assurance Plan shall be strictly in accordance with Quality Control Manual and Formats to be provided after the award of CONTRACT.

4.3 DESIGN& SUPPLY OF ROTARY VACUUM DRYER AND ITS SUBSYSTEMS.

4.3.1Design, Supply, Testing, erection, Integration and commissioning of Rotary Vacuum Dryer of 4000 ltrs. Capacity and its sub systems shall be as per Section 2.

4.3.2Any item which may not have been specifically mentioned herein but are needed to complete the equipment / system shall also be treated as included and the same shall also be supplied and erected at no extra cost, unless otherwise specifically excluded as indicated.

4.3.3All these goods or material shall be supplied or used shall be new and of first quality. Where imported or partly imported goods or material are offered or intended to be used, the fact must be specifically stated and brought to the notice of Purchaser.

4.4 INSPECTION AND TESTING

4.4.1As per the procedures detailed in Section 2.

4.4.2The supplier shall identify and inform various stages of inspection including sub systems, components and bought out items etc., to SDSC SHAR. The approved QAP shall be followed during course of Supply, Erection & Testing.

4.4.3Purchaser reserves the right to inspect all phases of Supplier’s operations through its representatives and/or third party inspection agency approved by the Purchaser. Therefore it is the responsibility of the supplier to provide the necessary support for the inspection agency and get the works inspected at all stages of work as identified in quality assurance plan. The presence or absence of a Purchaser’s representative does not relieve the Supplier of the responsibility for quality control in all phases of the work. In the event that any of the work being done by the Supplier or any Sub-Supplier is found by Purchaser’s representatives to be unsatisfactory or not in accordance with the drawings, procedures, specifications and standards, upon verbal notice of such discrepancy or deficiency, the Supplier shall take immediate steps to revise the work in a manner to conform to the relevant drawings, procedures and specifications. The Supplier shall carry out required supervision and inspection as per Quality Assurance Plan and furnish all assistance required by the Purchaser in carrying out inspection work during this phase.

4.4.4The authorized inspectors of the purchaser shall have access to the premises of the supplier and its sub-contractors at all reasonable times. All the equipment, instruments, tools that are necessary for the inspection shall be provided by the supplier on demand by purchaser’s own inspectors or a third party authorized by purchaser.Inspection by purchaser’s own inspectors or by third party authorized by purchaser shall not absolve the responsibility of the supplier from proper performance of the system and from the guarantee/warranty clauses stipulated in the contract.

4.4.5Pre – delivery Inspection: As per the procedures detailed in Section 2.

4.5 DELIVERY AND STORAGE

4.5.1Dispatch Instructions given in the Contract shall be strictly followed. Failure to comply with the instructions may result in delay in payment apart from imposing any other charges as may be deemed to fit.

4.5.2The Supplier shall be responsible for transporting all the equipment to site, unloading and storage. No equipment shall be delivered without obtaining dispatch clearance from Purchaser. All the equipment shall be properly packed to avoid any damage during transportation / handling / storage.

4.5.3Party shall undertake the responsibility of the system and its components during transportation to Sriharikota and during erection, testing and commissioning of the same at suitable location identified by SDSC, SHAR and until handing over the system to SDSC, SHAR after its acceptance.

4.6INSTALLATION

4.6.1Supplier’s staff shall include adequate number of competent erection engineers with proven experience on similar works to supervise the erection works and sufficient skilled, unskilled and semiskilled labour to ensure completion of work in time.

4.6.2Supplier’s erection staff shall arrive at site on date agreed by Purchaser. Prior to proceeding to work, Supplier shall however, first ensure that required/sufficient part of his supply has arrived at site.

4.6.3Certain material handling equipment are available with purchaser and the same shall be extended free of cost for carrying out unloading and erection at purchaser’s site. However party shall convey the list of material handling equipment needed for the above purpose. If the required material handling equipment is found unavailable, the supplier shall has to arrange the same by its own.

4.6.4Erection of equipment may be phased in such a manner so as not to obstruct the work being done by Other Suppliers and / or operating staff that may be present at that time.

4.6.5During erection, Purchaser’s engineer will visit site from time to time with or without Supplier’s engineer to establish conformity of the work with specification. Any deviations, deficiencies or evidence of unsatisfactory workmanship shall be corrected as instructed by Purchaser.

4.6.6Supplier shall carry out work in a true professional manner and strictly adhere to the approved drawings. Any damage caused by Supplier during erection to new or existing building shall be made good at no extra cost to Purchaser.

4.6.7Supplier shall provide the list of spares required for hassle-free operation of the equipment with cost and probable suppliers. Any special tooling used during erection and commissioning is to be supplied at the time of hand-over without any additional cost.

4.7RECORDS

4.7.1Supplier shall maintain records pertaining to the quality of erection work in a format approved by Purchaser. Whenever erection work is complete, Supplier shall offer erected equipment for inspection to Purchaser’s engineer who along with Supplier’s engineer will sign such records on acceptance.

4.7.2The complete project, right from component level till the complete system performance tested including sub – assembly shall be properly documented with drawing, configuration drawings, Test certificate etc.

4.7.3There shall be time to time submission of information /clearance / approval by the purchaser and all comments shall be duly incorporated.

4.7.4All such drawing will become part of PRODUCTION MASTER FILE which shall also contain as built drawing, Final Erection, Testing & Commissioning report done at site. 5 copies of PRODUCTION MASTER FILE shall be supplied.

4.8EQUIPMENT ERECTION

4.8.1Supplier shall carry out the works in accordance with the specific instructions given on the approved drawings/ documents or as directed by Purchaser.

4.8.2Supplier shall take utmost care while handling instruments, delicate equipment, panels etc., and protect all such equipment on erection.

4.9DRAWINGS AND O&M MANUALS

4.9.1Supplier shall submit 5 hard copies &3 soft copies of all the approved drawings incorporating any modification / changes made during the execution of CONTRACT. All these drawings shall be marked as ‘As Built’.

4.9.2Supplier shall submit 5 hard & 3 soft copies of the following documents.

4.9.2.1 Operations manual of the machine.

4.9.2.2Programs manual.

4.9.2.3 Maintenance manual with drawings, circuit diagrams, interfacing

instructions, trouble shooting and maintenance instructions and

spares list with source of supply.

4.9.2.4Submission of the drawings and manuals shall be a precondition

for releasing of any final payment due to Supplier.

4.9.2.5Manuals and mounting instructions for all the Sensors,

transmitters, Load cells and control valves.

4.10TRAINING

Supplier shall organize training for purchaser authorized persons by covering operation and maintenance of the machine, comprehensive programming at supplier’s premises prior to dispatch as described in detailed in Section 2.

  1. SCHEDULE OF PRICE
  2. The quoted price shall include all costs of “DESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF ROTARY VACUUM DRYER OF 4000 LTRS. CAPACITY AND ITS SUB SYSTEMS AS PER TECHNICAL SPECIFICATIONS”. Shop floor testing, packing, forwarding, transport to site, unloading, storage, all risk coverage, erection, commissioning, training, testing & evaluation of equipment including any other cost for proper and complete execution of the CONTRACT.
  3. CONTRACT prices shall also include all third party inspection, travelling expenses, living expenses, salaries, overtime, benefit and any other compensation for engineers, supervisors, skilled, semiskilled workmen, watch and ward staff, laborer and other staff employed by the Supplier, cost of tools and tackles required for erection and other consumable material required, and all taxes, duties, and levies as applicable on the date of submission of bid.
  4. Price shall be firm & fixed.
  5. The taxes applicable for supply and erection & commissioning shall be indicated separately in terms of percentage in the price bid. If the offers submitted by the suppliers are silent on taxes, it will be presumed that quoted rates are inclusive of taxes & duties and no claim in this regard will be entertained later.

6DELIVERY TERMS