HUTT VALLEY TENNIS INC
10 Mitchell Street, PO Box 45017, WATERLOO, LOWER HUTT 5042.
Phone (04) 567 6912 Fax (04) 567 2988 E-mail:
MINUTES OF 63RD ANNUAL GENERAL MEETING
Held Monday the 4th of August 2008 at the Mitchell Park Complex, 10 Mitchell Street, starting at 7.40pm.
The meeting was chaired by the President , Brendon Smith, who welcomed the delegates and the others in attendance and took the opportunity to introduce Philip Seeman, the Chairman of the Tennis Central Region Board and invited him to say a few words on the progress of Tennis Central Region, which he did, outlining the present position and the immediate steps expected over the next few months.
Apologies: Leslie Badland, Les Stewart, Ross Bisley, Helen O’Hara, Marshall Wray, Alistair Montgomery, Clive Madgson, Ora Whaanga, Linda Forsyth, Barrie Shute, Lorraine Fitzgerald, Robin Wyllie, Karl Masina, Carol Eckersley.
Roll Call: Delegates; Life Members: Gary Nelson, Joan Wells, Paddy Wells. Avalon Club: John Beilby, Barry Bishop, Glen Wells, Fred Findley, Brendon Smith,. Glen Iris Club: Brian Haymes, Craig Eves, Peter Feakin, Judith Feakin. Lower Hutt Club: Graham Nelson, Trevor Dine, Sylvia Wilmshurst, Gene Ridgway, John Donaghy. Maungaraki Club: Chris Milne, Joe Glover. Muritai Club: Sue McCormack, Bruce Connolly, Margaret Connolly, Ian Miller, Kim Everett, Barb Sarginson. Pinehaven Club: Susan Cook, Robin Reid, Glenys Clark, Barry Yandle.. Petone Club: Amit Acharya, Siloma Masina, Wayne Dahlberg, Dick Werry. Stokes Valley Club: Rebecca McLaren, Val Singer, Margaret Bentley. Upper Hutt Club: Dorothy King. Wainuiomata Club: Wendy Paulik, Nicole Hay, Howard Rivett. Squash: Paul Barnett, Jim Canning, Gary Aukett. ( 43 delegates out of a possible 66 ). Others: Christine Barnett, Philip Seeman (Chair Tennis Central Region Board), David Bassett (Hutt City Councillor and Council’s Trustee representative.)
To consider the minutes of the previous 62nd Annual General Meeting held 14th August 2007, previously distributed be taken as read and accepted. John Donaghy/Val Singer CARRIED Matters Arising: Nil
Annual Reports: It was moved that the Annual Reports be accepted. Brian Haymes/John Donaghy. Although invited by the chair there was no further discussion. CARRIED
Financial Statements: The financial statements were presented by Wayne Dahlberg in the absence of the Treasurer, Ross Bisley, who was away overseas. It was pointed out that the accounts as presented had not had audit completion, although currently in the Auditors hands. The Auditors signed off statement would be forwarded to all clubs on its receipt. A number of queries were raised on various matters of content and explained accordingly. It was moved the Financial Statements, as presented, be accepted. John Donaghy/Graham Nelson. CARRIED.
Election of Officers:
President: Wayne Dahlberg Barry Yandle/Val Singer CARRIED
Treasurer: Ross Bisley Brian Haymes/John Donaghy CARRIED
Secretary: Barry yandle Graham Nelson/John Donaghy CARRIED
Management Committee: Brian Haymes, Ian Miller, Les Stewart, Dick Werry indicated their desire to continue in this role for another year, Siloma Masina/Graham Nelson; Nicole Hay, Wendy Paulik/ Wayne Dahlberg; Joe Glover, Wayne Dahlberg/Chris Milne. CARRIED
Patron: Cliff Spiers was nominated – the incoming committee to ascertain whether he would accept this appointment.
Auditors: The treasurer has recommended to the meeting that the current auditor, Accountants Plus Ltd, be appointed. CARRIED
Honorary Solicitor: There being no recommendations/nominations the meeting decided to leave this position vacant.
Affiliation Fees and Levies: As previously notified, the Management committee recommended changes to the affiliation fees to incorporate changes in the Tennis New Zealand affiliation charge and to simplify and correct fees sought for Hutt Valley Tennis Inc.
GST Inclusive / CURRENT / RECOMMENDATIONGRADE / HVT / TNZ / Total / HVT / TNZ / TOTAL
Senior / 25.43 / 16.88 / 42.31 / 26.00 / 18.00 / 44.00
Junior / 7.43 / 16.88 / 24.31 / 12.00 / 18.00 / 30.00
Under 12 / 12.00 / nil / 12.00 / 12.00 / 2.25 / 14.25
After a brief explanation of the recommendations – meeting accepted without further discussion Barry Yandle/Ian Miller CARRIED
As previously advised, the Management Committee also recommended an increase of $10 per member in the Development Levy. This provoked a lively discussion with many points of view. Out of these discussions the meeting was in general accord on two matters; a) That the Development Levy be immediately utilised to achieve resurfacing of the back four courts at Mitchell Park – a matter on which the Management Committee was in full agreement. b) That younger players – Juniors and Under 12’s were in no position to take on an increase of $10 in their development levy and if it occurred it would prove detrimental to youth membership.
Ian Miller/Wayne Dahlberg. Soundly defeated on a show of hands.
A new motion was put forward from the floor: That the Development Levy be increased for Seniors By $10. John Donaghy/Ian Miller; during discussions on this motion it was withdrawn and replaced by a motion: That Seniors be increased by $15, all other grades by $5 Chris Milne/John Donaghy. This last motion was carried on a show of hands 17to 9.
Thus the development Levy reads as follows:
DEVELOPMENT LEVY / BEFORE AGM / AFTER AGMSENIOR / $15 / $30
JUNIOR / $6 / $11
UNDER 12 yrs / $6 / $11
Thus the total affiliation fees and development levy for 2008/2009 are:
FOR 2008/2009 / TNZ FEE / HVT FEE / DEV LEVY / TOTALSENIOR / $18.00 / $26 / $30 / $74.00
JUNIOR / $18.00 / $12 / $11 / $41.00
UNDER 12YRS / $2.25 / $12 / $11 / $25.25
Other Business:
1. The meeting was advised of the Tennis New Zealand Administration Award given to the Treasurer, Ross Bisley for long service in a number of capacities in Association and Senior Tennis affairs, at the Tennis New Zealand Annual General Meeting.
2. Meeting was advised that on the Tuesday19th August there was to be a general meeting for all clubs and interested parties to meet and listen to Ian Francis, TNZ game development Officer, and Steve Walker, TNZ CEO, present their highly acclaimed website package for clubs – an A to Z on all club, coaches and player matters, and on their new discount/rebate membership card, ‘Max Card’.
3. Mr David Bassett, Council representative to Hutt Valley Tennis Inc, took the opportunity to speak on the need to involve The Hutt City Council when considering improvements and the need for a fundamental case to be put forward to Council – as representative for the Central ward he would be only too happy to assist and present the case.
4. Life Member, Paddy Wells, in retiring off the Management Committee expressed his pleasure on seeing his son amongst the club delegates.
5. The Chair(and retiring President), Brendon Smith, thanked all members for their help and support during his tenure and that he thoroughly enjoyed his time as part of the Hutt Valley Tennis administration. Now however he could no longer continue in these roles as he has taken up a new appointment as a board member of Tennis Central Region. Thanked the outgoing committee for their work and welcomed the new incoming committee.
The Meeting Closed 9.05pm.