HURLSTONE AGRICULTURAL HIGH SCHOOL

MinutesP&C Meeting– 8 May 2012

7.30pmLibrary Building

P & C Agenda

  1. Welcome.
  2. Apologies.
  3. Confirm Minutes of Previous Meeting of the 13th March, 2012.
  4. Business Arising from Previous Minutes/Meeting.
  5. Correspondence in and out.
  6. Reports:
  7. Principal’s Report
  8. Subcommittees
  9. General Business.
  10. Briefing on “Independent Learning Centre”
  11. Topics for discussion. Financial support – two students
  12. Replacement of 3x3 metre stall frames
  13. Web site upgrade & posting of reports

Meeting / P & C Meeting
Date / Tuesday 8 May 2012
Attendees / Philip Wall
Eve Webb
Jo Toomey
KulwinderSaini
JaneBetteridge
JoLegise
Jill Stewart
DominicMosca
Steve Faulds
Kerrie Wratten
Natalie
Rebbeca La
PerminderVishwain
HosseinNabi – Bidhendi
Sunil Chavan
John Laundes
Minutes by / Danielle Krix
Meeting commenced at 7.30pm
  1. Meeting Open
  • Philip -
  • Welcomes out new year 7 Parents
  • Congratulations to Jill Stewart as President and Martin as Vice President and Danielle as Secretary
  • Presentation from Jo Toomey & Scott Essan on Independent Learning Centre.
  • All years from 7-10 to utilise this new centre. It is to extend learning into different subjects.
  • Organisers – Mr Zelblany, Mrs Vetcoe & Kerrie
  • Eve Webb – Jo would you like further contacts and referrals?
  • Jo Toomey – Yes I would like further contacts. I will forward project details to Kerrie and she can forward to you the details for other experts to view.
  • KulwinderSaini – 3 Staff members to guide the students.
  • KulwinderSaini – Jo Toomey student projects can provide imput to future projects.
  • Phil – any comments?
  • Jane : Fantastic Idea
  • Phil: Very exciting initiative
  • Jo – part of whole school plan
  • Phil – lets discuss specifics Jo – Furniture – 2-3 Ipads – great start
  • Thank you
  • Phil – Printer – cheap?
  • Jo – deal with interactive projector.

  1. Apologies
Kate Rice
Stacey Wall
Teresia Ejsak
Kath Cavanagh
  1. Minutes of Previous Meeting
Minutes of Meeting – 13th March 2012
  • Phil – moved last minutes
  • Dominic – good quality minutes
  • Phil – echo quality minutes
  • Steve Faulds – Uniform Shop report needs corrections. Sandra to get own report not Deb
  • AGM Minutes printed
  • Last meeting minutes to be brought forward to next meeting

  1. Correspondance
  • Eve Webb – Electrolux Bar Fridge being donated

  1. Business Arising
  • Approved $250 funding for Alec Nguyen to compete at Australian Junior Athletics – 14th – 18th March 2013
  • Funding request for YMCA Youth Parliament 2012 by JanedaOng. If DEC approved will confirm funding of $50
  • Kerrie - P & C draft proforma for P&C 1 page checklist for criteria for grant submissions.
  • Natalie – Students report with presentation re. funding received
  • Correspondence to Eve Webbre: Electrolux Bar Fridge being donated
  • Kerrie to form a list for DEC sponsored events

  1. Principals Report
  • See attached
  • Uniform issue is being addressed
  • Jill – our local school has competition, promotes pride in appearance
  • Eve – Attendance incorrect if notes indicate they are on school approved activities.
  • Kerrie – Move to electronic format and hopefully will become more accurate
  • Award for 100% attendance – IPOD or ITunes card.
  • Rebecca - Can we understand why the students done wear uniform?
  • Kerrie –
  • Sloppiness, fashions dictate behavior to some degree
  • Seeking student input
  • Teaching students responsibility and respect
  • Presentation of ILP to visiting Principals
  • Principals conference will see the same presentation from Jo & Scott
  • Thank you to EDM for project work
  • School Plan- focus on 3 key areas
  • Curriculum & assessment
  • Student – engagement & attainment
  • Leadership & management

  1. Treasurers Report
  • Outgoings – Petty cash for International food
  • Incomings – Uniform + International food
  • Surplus - $10,626
  • Accrual – at end of March $83,298
  • Cheque for last AGM all presented
  • Copy of Treasurers report attached to minutes

  1. Faculty Requests
  • Ann Young– emailed Natalie
  • Jo Toumey– emailed Natalie
  • Dom – are subscriptions up to date?
  • Natalie- still determining if up to date.

  1. Country Fair Sub-Committee
  • DPI careers in Agriculture coming to Country Fair
  • Boar Goat meat from Southern Highlands
  • Sheep shearing display
  • Sustainable displays on compost heaps
  • Sydney Blue Sox Baseball team – based at Blacktown. Season – Nov- Feb – Fri night
  • Email to Woolworths re donating $500 gift card
  • Donations – Fiscars garden tool gardening pack worth $375
  • Aust Farmer of The Year Sponsorship
  • Jill – portable eftpos for the auction?
  • Phil – yes
  • Country program
  • Jo – photos for Country Fair of previous Country Fair
  • Eve – Cadets, Music, Ensemble group – haven’t come to Country Fair Planning.
  • Eve – contacted many organisations incl. RTA (RMS) re Banner for advertising on (RTA) bridges.
  • Will we proceed?
  • Country Fair requires new stalls
  • Can we purchase or hire?
  • $200 ea to purchase second hand from Hire company.
  • Action –
  • Danielle - to trial for Family Farm Open Day
  • Jane – will bring store for FFOD, check with maintenance
  • Jill – Put donations for Country Fair at Parent Teacher Roster at Parent Teacher coffee table.
  • Danielle – check with maintenance re: stall storage and Kim for stall contents storage

  1. International Food Stall
  • Power supply cutting out – moving to new area to prevent this problem re-occurring.
  • Another stall in June? Another stall before Country Fair to iron-out any additional problems.
  • Have a set menu – spring rolls & dim sims sell out quickly
  • Rebecca – Plan International Food days linked to Cultural Festival days.
  • Jill – Mothers & Fathers day – 10hrs for wrapping souvenirs & gifts becomes very big
  • Congratulations to International Group
  • Kulwinder – International Group raised $1,059

  1. Ensemble Group
  • 1st meeting in March – aim to raise funds for ensemble musical program.
  • Sub-committee members on report
  • Fundraising ideas on report
  • Play-a-thon on last day of term
  • 7pm next Tues (15.5.12) – meeting in Board Room.
  • Kids will be sponsored to make money
  • Planned end of year concert at James Ruse Campus. Combined with James Ruse 70 student members as present goal.
  • 2015 – Anzac Parade – School Band
  • Long term housing of Band
  • Volunteer time at end of January
  • Ensemble will be at Country Fair, negotiate with Music Dept. re.location at Country Fair.
  • Wendy discussed getting a Marquee that requires power and a space larger than 6m x 15m.
  • Kerrie – Rob Craig to order PA System
  • Phil –flow of funds back through treasurer. Don’t expect monies until term 3
  • Jane –volunteers required for Play-a-thon meeting next Tue 15.5.12.

  1. Uniform Shop Report
  • More volunteers – Alex & Corrine
  • Bank fees $2,000 confirmed
  • Problem getting a quorum
  • New computer purchased – researched internet dongle.
  • Credit card payments over the phone-currently no facility
  • They have only 1 phone line – they can’t use eftpos while on the phone.
  • Finance statement attached.
  • Uniform review – presented to SRC 8.5.12 – slacks suggested
  • Jill – reiterates this.
  • Steve Faulds – make appointments for special days.
  • Phil – Action Item – Bookings for Special Days.
  • Rebecca La – 2 lines required – 1 for items being purchased only and the other for sizing & purchasing.
  • Steve Faulds – Yr 11 & 12 blazers addressed at roll call.
  • Treasurer for Uniform shop is confirmed.
  • Date for next meeting a week prior to P&C – 12.45pm, 1st Tues of the Month

  1. Working Bee
  • No report
  • No co-ordinator
  • Country P & C Western – working bee on 26th May

  1. Canteen Report
  • $40,711.71
  • Account tax paid
  • Ledger up to date
  • Thanks to new parents

  1. General Business
  • Phil – website upgrade by the end of May
  • Kerrie – will demonstrate at future meeting
  • Kerrie – require feedback for Jo re ILC
  • Phil – support initiative – how much money over a period of time?
  • Eve – The resource is donated by with plaque ID
  • Jo – Alumni will possibly pay for some aspects
  • Jane - $4000 can it go to them as a faculty group
  • Natalie - $4000 went as Head Teacher of Learning
  • Jill – Furniture? First
  • Jane – Technology first
  • Phil – Won’t get agreement on how much and when
  • Eve – Put on website if parents willing to donate?
MOTION by Dominic
  • $2000 for starting up costs ICP
  • Jo to contact Old Boys for funding by 2nd June
  • Action Item- Steve F to prepare letter to parents for payment of fees
  • Natalie – Commemorative done again
  • Jo – looking into it.

Meeting closed at 9.55pm
Next Meeting:
7.30pm Tues 12th June 2012
Action Items:
Kerry
  • Draft proforma for 1 page criteria checklist for grant submission
  • Form a list for DEC sponsored events
  • Welfare Meeting – Ipod/Itunes Card
Jane
  • Chase up volunteers for Play-a-Thon
  • Bring stalls for FFOD
Phil
  • Uniform shop – bookings for special days
Danielle
  • Trial second hand stalls for Country Fair
  • Check with maintenance on storage of stalls
Jo
  • Contact Old Boys for $2,000 funding for start up costs.
  • Look into commemorative
Steve
  • Prepare letter to parents re: payment of fees.

P & C Email Addresses
Sunil Chavan –
HosseinNabi-Bidhendi –
Philip Wall –
DomonicMusca –
Rebecca La –
Jill Stewart –
Eve Webb –
Johanna Leglise –
Danielle Krix –
Jane Betteridge –
Deborah Twaddell –
John Loundes –
KulwinderSaini –