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Hutton Buscel Parish Council4th November 2016
HUTTON BUSCEL PARISH COUNCILORDINARY MEETING HELD 7TH OCT2016
Present: Councillor Price (in the chair), and Cllrs Barnett, Edmenson, Marshall, Pendlebury, Sarney and Thompson.
CllrJeffels , Phillips, and one member of the public.
Minutes taken by Clerk
Prior to the meeting, the Chairman informed all present that the meetings could be recorded; and that any persons not wishing to be recorded were to make themselves known. No persons present indicated a request for none participation.
NOTICE OF MEETING
RESOLVED: That notice of the meeting had been given in accordance with Schedule 12 para 10(2) of the Local Government Act, 1972.
APOLOGIES
None
DECLARATIONS OF INTEREST
None
APPROVAL OF MINUTES
The minutes were circulated prior to the meeting.
RESOLVED: That the Council the minutes of Ordinary council meeting dated
7th October 2016,are approved as a true and accurate record of the proceedings herewith.
Proposed: Cllr Barnett
Seconded: Cllr Sarney
Amendment: minute number 172/16: needs amending to state that they are in the process of buying, not having purchased as yet.
Cllrs present to now be named alphabetically and not noting gender or marital status.
PUBLIC FORUM
No member of the public wished to speak within the forum.
POLICE REPORT
The Police report was circulated prior to the meeting. There was no representative present.
RESOLVED: that the information is noted.
REPORTS FROM COUNTY AND BOROUGH WARD COUNCILLOR
Cllr Philips
- Public meeting re future of the Futurist. One of eight Borough councillors in attendance. Taken off the SBC agenda at present as they need to look at the finances again.
- Completed personal safety with SBC, due to take PREVENT training.
- Scarborough is economically thriving with low unemployment.
- 60,000 people through the water park since it opened.
- North bay cinema has final planning permission, with underground parking. Hopefully to be open for the next season.
To include the report named “PARISH NOTES - October 24”.
- Scarborough Borough Council was seeking immunity from listing the former Futurist theatre. If council loses its immunity then the Futurist will be listed, and it will then have to be renovated. This would involve a new roof.
- Premier Hotel are set to get planning permission to extend into Huntriss Row- will lead to regeneration of Huntriss Row.
- NYCC starting budget process for next year.
- He is in London next Thurs to discuss farming in the NYNPA, which will then lead to Defra.
- Attending a meeting in Leeds to influence government in regards to transport.
- Scarborough schools are to receive £200,000 extra.
- NYCC to save £6 million to balance the books this year.
- Meeting with A Santon, NYCC Highways on Tuesday afternoon, several issues as well as ironwork on A170 fdootpath.
RESOLVED:That the Councillors are thanked for their reports.
Standing orders were suspended.
Item 12A brought forward
Ideas for tree planting came from the Parish Plan. Whips have been donated to the Council. Highways departmentfirst email stated that the two sitesrequestedweren’t satisfactory. When asked by the council to give details, their second reply states maintenance will not allow tree planting in any verge. Cllr Jeffels stated that there is a blanket ban on trees in the verge.
Standing Orders were re-instated.
RESOLVED: Cllr Jeffels is to discuss the issue with A Santon. Cllr Price is to forward the emails from A Santon.
FINANCES
RESOLVED: That the Council approve the accounts for payment, bank reconciliation and Quarter one budget as circulated.
Proposed: Cllr Sarney
Seconded: Cllr Pendlebury
Cllr Jeffels left the meeting at 7.54 pm
COUNCIL MATTERS
RESOLVED: That Cllr Pendlebury is appointed as the replacement representative on the Personnel committee.
Proposed: Cllr Barnett
Seconded: Cllr Edmenson
RESOLVED: Cllr Price is to prepare an example of a parish council report for the local pressand bring to the January Council meeting.
Proposed: Cllr Thompson
Seconded: Cllr Barnett
Standing Orders were suspended
A member of the public queried whether this is in the parish plan. The Chairman stated that it was in the plan to increase communication but not necessarily in the local paper.
Standing Orders were re-instated
RESOLVED: That the appraisal objectives for the Clerk are noted.
VILLAGE MATTERS
RESOLVED: Chairman has the wreath, to place on the War memorial, at the service on the 13th November.
CHRISTMAS TREE
A brief report was given by Cllr Barnett . The tree has been ordered from a company in Pickering. A concern regarding a cable and multi plug was raised. Some Christmas lights have been returned to the PC from a previous member.
RESOLVED: To agree in principle that a cable, and a multi plug will be purchased mid-meeting should the existing set not be locatable.
Proposed: Cllr Sarney
Seconded: Cllr Marshall
A previous member of the Council used to supply the village design statement etcetera to new residents.
RESOLVED:That Cllrs deliver the documentation to any new residents who are within their delivery area for the Newsletter & that the chairman is to keep hold of the documents until required for delivery.
RESOLVED: That the Council do not purchase“Daffodils naturalising mixed and Carlton (Large yellow) - £20.00 per bag incl vat” from Mr R Burnett.
DERWENT VALLEY BRIDGE COMMUNITY LIBRARY
To consider attendance at the AGM on 17.11.16
To consider nomination as a Trustee
RESOLVED: That the date of the meeting isnoted; anyone can attend should they wish, representing the PC.
ENVIRONMENTAL IMPROVEMENT GROUP
RESOLVED That theEI Group meeting minutes, as circulated, are noted.
RESOLVED: That the matter relating to the planting of trees in the highway verges is deferred until further clarity from Cllr Jeffels.
RESOLVED: That the EI members are allowed, as individuals, is provide a tub, flowers and maintenance by the bench at West End. If the area cannot be reached with a strimmer, then it will be sprayed.A tub has needed to be bought to replace one. Reimbursement to be in January.
RESOLVED: That the Forestry Commission’s Register of Grant Schemes and Felling is noted.
RESOLVED: That the Grounds Maintenance Enquiry is defered to discuss under the grass cutting agenda item.
RESOLVED: That the Council note the NYMNPA Fee Request Letter iro Bench siting query and take no further action.
Proposed: Cllr Barnett
Seconded: Cllr Marshall
Footpath between Great Moor Road and Middle Lane- maintenance is the responsibility of the tenants.
RESOLVED: No action is to be taken as it is not the PC responsibly.
Vicars walk management plan
RESOLVED:To adopt the plan as provided with Cllr Thompson. EI to make the decision as to when to cut the vicars walk. Left hand side is to be in with general caretaking with Cllr Barnett.
Proposed: Cllr Sarney
Seconded:Cllr Marshall
All in favour
GRASS CUTTING TENDERS
RESOLVED: To send a letter to Mr Napthine thanking him for his good work this year.
RESOLVED: That Cllrs Barnett, Thomson and Marshall are to amend the contract and give to Clerk to distribute to Mr Napthine and two interested parties.
PARISH PLAN ACTIONS
The lottery application for the telephone boxwas submitted for around £7000 to cover the cost of restoration, new base and other sum to cover the conversion. It will take between 4-6 weeks for response.
RESOLVED:That a small working group is made up of Cllr Price, Marshall and 3-4 members of the public to meet in the new year to discuss the conversion of the refurbished box to a village information point, in line with the Parish Plan.
RESOLVED: Place an update on the next agenda.
Items 19 & 20 from the Addendum were brought forward:
DEBRILLATOR
Cllr Barnett sourced a quote, at £750 including the cover. Cllr Price stated that an AED is needed.
RESOLVED:That the contractor is asked to attend the February meeting to discuss the requirements.
BENCH REQUEST
A request from Mrs L Barker from West Ayton, to purchase a memorial bench.
RESOLVED:That the individual is informed the Council would like to site the at the bottom of Dale Hill, in sight of Harland Hill.
RESOLVED: That the Clerk write to Mr Guthrie, stating that the existing bench is to be removed as it is dangerous.
RESOLUTION FOR THE EXCLUSION OF PRESS AND PUBLIC
RESOLVED: That due to the prejudicial nature of the agenda item, that all members of the press and public are excluded for the duration of the agenda item listed below.
Proposer: Cllr Thompson
Seconded: Cllr Marshall
Cllr Sarney left the meeting at 9.03 pm
TO DISCUSS A COMPLAINT FROM A MEMBER OF THE PUBLIC
RESOLVED:That the detailed response, as compiled by the investigatory members, is sent, within 10 days of the date of the meeting.
Proposed: Cllr Edmenson
Seconded: Cllr Thompson
All in favour
TO RECEIVE ITEMS FOR THE NEXT AGENDA
- Pinfold grant & tenders
- Working group
- Planning permission omission
- Meeting with Robert Goodwill- 11th November2016
TO CONFIRM THE DATE OF THE NEXT MEETING
Friday 6th January 2017 / 199/16
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Meeting duration: 7.00- 9.15pm
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