State of Connecticut
Core-CT Project
Application:HRMS
Module:Human Resources
Business Process:Select and Recruit Workforce
Requirement Number:HR056
Requirement Title:Ability to notify previous applicant that a vacancy now exists
Module Leads: Lina Simonu, Lisa Lagus
- Requirement Description
Describe the requirement (gap). Include a description of the delivered PeopleSoft functionality.
As delivered PeopleSoft does not notify applicants who have previously applied that a vacancy now exists and inquire if they wish to be considered. Currently in the State of Connecticut’s Applicant Tracking System or in other agencies’ manual systems, agencies retain applications by job classification and recycle qualified candidates’ applications into a retrieval system so that they can be contacted for subsequent vacancies in the same classification.
- Business Need
Provide a justification for the requirement. Include information about frequency, volume, number of users impacted, etc.
While this function is performed by their own applicant database or manually now, it would be important that PeopleSoft provide this retrieval functionality, thereby expanding the applicant pool, meeting affirmative action regulatory requirements in the area of outreach recruitment and reducing multiple handlings of same application. We will have a Central Applicant Database for the State of Connecticut with PeopleSoft that won’t be fully functional without this feature. State Statute involving Affirmative Action.
- Required By: (Y/N)
Federal ____Agency ____Bargaining Unit ____
State Statutory __X__State Regulatory ____State Procedural ____
- Requirement Priority
Low(High, Medium, Low – please see “Requirements Prioritization Criteria”)
- Recommended Solution
Enter an “X” next to the appropriate category
____X__Process Solution
__1_Option Number
______Application Modification
___Option Number
- Explanation for Recommendation
Provide reasons for recommendation. Please do not re-state the description of the solution itself.
Agency HR Specialist can run queries to retrieve active resumes with specifications that they are looking for. This process is currently manual.
- Organizational Impact of Recommendation
Describe the changes to the organization that result from the recommended solution. Include a description of any role, process, statute, or bargaining unit agreement affected.
None.
- Process Solutions
Describe the possible Process Solutions. Include a description of impacts and benefits of each solution.
Option 1. If notification is not sent automatically to candidates via the system, agencies would need to be able to run a query to determine candidate names and addresses (by job title) in an effort to assist them in this notification process. The HR staff could then send notifications via e-mail or regular mail or call the people to see if they wish to be considered for a new opening in that class. Applicant data will remain in the system, until purged through an automated batch process based on the State’s application purge guidelines. This is still labor intensive for HR staff but would give some agencies far more than they have now as it’s better than a manual system. Those agencies who are automated with applicant databases remain the same.
Option 2. Presently, some agencies maintain an Applicant Tracking System and are able to obtain information concerning applicant job interests/qualifications from these types of databases. If a recruitment (e-mail) notification cannot be generated/sent by the system, agencies would continue to run reports by job title (for which the candidate qualifies) and send a letter to candidate(s) manually. For those agencies that do not have an Applicant Tracking System, this would not be feasible; HR Specialists would need to manually look through applications in their files and notify candidates manually.
- Application Modifications
Describe the possible Application Modifications. Include a description of impacts and benefits of each solution.
Option 1.
Modification Type (On-line, Batch, Interface, Report, Workflow): On-line
Complexity (Easy, Medium, Difficult): Difficult
Description: Configure workflow to notify applicants if a job requisition is posted for a job category, that they expressed interest in.
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