68th ANNUAL
KANSAS DISTRICT
KEY CLUB SERVICE CONFERENCE
SERVICE
with the
STARS!
April6-8, 2018
Wichita Marriott
ADVISORS’ EDITION
The 2018 convention theme is “SERVICE with the STARS!,” a member-oriented theme that invites commitment and involvement to the organization’s core value. The spotlight will be on club members and the amazing ways that they choose to serve their homes, schools and communities. The Kansas District Conference is a celebration of the projects and accomplishments of the members this past year. As always, it has been planned by Key Club members for Key Club members.
The emphasis is on theexchange of new ideas and approaches that attendees can take home and adapt to their clubs and communities. There are workshops to help clubs accomplish more, to encourage personal development and to suggest and expand the future for all members, whether they graduate this year or return next year. An advisors’ update and Q&A session will be held Saturday evening and there will be a forum workshop Sunday morning.
Other highlights include the Saturday afternoon District Project, theFriday and Saturday night caucuses and Sunday morning House of Delegates that determine which candidates will serve on the 2017-18 District Board,a choice of 13 workshops, the Friday mixer and the Governor’s Farewell Sunday morning. From registration on Friday until the Sunday noon conclusion, it is a weekend packed with opportunities for social networking, exchanging best practices and gathering new ideas.
Trophies will be awarded to the top three Key Clubs with entries in the Scrapbook, Single Service and Overall Achievement competitions. The talent show, impromptu essay and oratory contests recognize the achievements of individual members, and the winners of Key Clubber of the Year and Faculty Advisor of the Yearwill be presented with plaques. Details for entries are included in this packet.
The $95 registration fee includes three meals (Saturday noon and evening, plus the Sunday morning Farewell brunch),the convention T-shirt, plus all conference activities and materials! With four people to a room, the cost is about $150 per person for the weekend. For answers to specific questions, contact Chuck Sack by email at“”.
PREPARATIONS FOR THE KANSAS DISTRICT CONFERENCE
1. CONFIRM ROOM RESERVATIONS FOR YOUR GROUP. The conference rate is $100.00 plus tax (16.25%) per room per night for one to four occupants. If you pay with a school check and bring a copy of the school’s tax ID to convention, you will not have to pay the sales tax. The rate is guaranteed through March 23. Call the Wichita Marriott (316-651-0333) orMarriott Reservations (800-228-9290) to book reservations. Make reservations now; rooms secured with a credit card can be canceleduntil 48 hours in advance.
2. ENCOURAGE YOUR ATTENDEES TO PARTICIPATE IN COMPETITIONS AND TO RUN FOR DISTRICT OFFICE. Any registered Key Clubber may enter the talent and oratory contests, but they will need to prepare.The essay contest requires no advance preparation. Freshmen, sophomores or juniors are eligible to run for District Office. For information on the political process, contact your Lt. Governor or other district officers listed in this packet. Clubs can also submit nominations for Key Clubber and Faculty Advisor of the Year.
3. CONTACT YOUR SPONSORING KIWANIS CLUB AND REQUEST FINANCIAL ASSISTANCE. The District recommends that the club pay a third, of the registration, the Kiwanis Club pay a third and that the individual pays a third, but practices vary. Most Kiwanis Clubs will help pay a portion of their Key Club and advisor’s registration fees. If your sponsoring Kiwanis Club does not have a line item in the budget for the Key Club convention, ask their board to institute this next year!
4. MAKE TRANSPORTATION ARRANGEMENTS. Different schools have different rules. However, every Key Club in good standing has liability insurance through Kiwanis International that covers them from the time they leave for the conference until they return. Primary coverage is through the driver of the vehicle, with the Key Club policy as a supplement for dues-paying members.
5. ENCOURAGE STUDENTS TO PARTICIPATE IN THE CONVENTION. Nervous anticipation makes students receptive to constructive planning. Travel time is an excellenttime to discuss the benefits of having your members attend different workshops, instead of everyone going tothesame one. Students may also want to hear your opinions on running for district office and you willwant to select your club’s two delegatesin advance.
6. APRIL6, CHECK IN AT THE HOTEL REGISTRATION DESK. Have
your Key Clubbers proceed to the DCon check-in table in the convention center lobby to register, get their name badges and conference packets. They can get your registration materials and bring them to you while you’re in line to check into your rooms atthe front desk of the hotel.
68th Annual Kansas District Key Club Convention
Wichita MarriottApril 6 - 8, 2018
REGISTRATION INFORMATIONPlease Type or Print Clearly
LAST NAME ______FIRST NAME______
T-SHIRT SIZE ______KEY CLUB ______CITY______
TELEPHONE (____)______E-MAIL ______
(confirmation will be sent to email address)
Registrant Status (check one)
( ) Male Key Club Member REGISTRATION FEE $95.00
( ) Female Key Club Member
( ) Faculty Advisor/School Sponsor Fee includes convention packet,
( ) Kiwanian materials, speaker and workshop
( ) Parent ( ) Other guest fees, plus three meals.
Wichita Marriott
9100 E. Corporate Hills Drive
Wichita, KS
316-651-0333
ROOM CHARGES: $100.00 per night
1 to 4 occupants
All room charges subject to 16.25% tax
Make copies of this form as needed. / SERVICE
with the
STARS!
* Full payment of registration fee must accompany this document. This fee does NOT include your hotel payment. HOTEL ACCOMMODATIONS MUST BE MADE SEPARATELY.
* Only one individual may register on a form, although a club may send a single check with all of the members’ registration forms.
* The registration deadline is Friday, March 30. Registrations received after this date, including on-site registrants, must add a $5.00 late fee.
* Cancellation requests must be submitted IN WRITING to the Key Club Administrator and postmarked by April 6. Refunds will be made minus $40.00 convention costs and the cost of the convention T-shirt, although the T-shirt will be delivered.
* Make checks payable to Kansas Kiwanis District. Checks and registration forms should be mailed to Chuck Sack, Key Club Administrator, 3007 Chess, Parsons, KS 67357.
KN2
TENTATIVE CONFERENCE SCHEDULE
FRIDAY EVENING, APRIL6
5:00 – 7:30 P.M.Registration (Conference Center Lobby)
7:00Candidate Orientation Session
8:00Opening Session – Introduction of Board, Program, Candidates
9:30Caucuses
10:45District Mixer
SATURDAY, APRIL7
8:00 A.M.Registration (Conference Center Lobby)
9:00General Session
10:15Workshop Session I (Choice of 4)
11:10Workshop Session II (Choice of 4 + Impromptu Essay)
NOONKansas District Luncheon
1:00District Service Project
2:00 FREE TIME IN WICHITA
6:00Kansas District Awards Banquet/Talent Show
8:30Caucuses
10:00District Dance/ Advisors & Sponsors Update Meeting
SUNDAY, APRIL8
7:00 A.MHouse of Delegates
8:152018-2019 District Board Training Workshop
9:30Workshop Session III (Choice of 3)
10:30Governor’s Farewell Brunch
FAQs
What are the purposes of the Kansas District Key Club Conference?
The meeting is a celebration of the past year’s accomplishments and an excitingkickoff for the coming year. Club workshops are offered for members; training sessions for club officers-elect, plus a variety of club and personal development topics. The 2018-2019 District Board is elected. Club awards are presented and medals given in individual talent contests. These are the “official” purposes of the conference. Advisors have multiple opportunities to make contact with other advisors and exchange tips, ideas and success stories.
Who should attend?
Adults and students interested in improving club projects and service to their school and community will discover new concepts and be inspired. All members and advisors in good standing, as well as prospective advisors and members of potential new clubs, are invited. The atmosphere is friendly and welcoming for all. Generally,about40% of the attendees are coming for the first time!
Who is eligible to run for District Office?
Any member in good standing who will not graduate before May 2019 may be nominated as a candidate for the office of District Governor, District Secretary, District Bulletin Editor or Lt. Governor for their division. Members may declare by filling out the candidacy form in this packet, or by being nominated at the conference. Officer responsibilities are available from Chuck Sack.
What is the dress code?
Most students dresscasually Friday, since many arrive early evening. The board recommends business casual (slacks, collared shirts) forSaturday, except for the dance, which is casual and must include the conference T-shirt. Business casual or professional (suits, sport coats) are acceptable for the Sunday morning work-shops and Farewell Brunch. No one is ever excludedon the basis of clothing.
Are there activities for advisors?
Advisors have opportunities to confer and exchange contact information the whole convention. Ameeting for faculty advisors and Kiwanis sponsors is held Saturday evening during the dance.All workshops are open to advisors, and attendance is encouraged!
How can I find out more?
Email your Lt. Governor, Governor Chloe or Administrator Chuck Sack. Email addresses and phone numbers are provided in this convention packet.
2018WORKSHOPS
PERSONAL DEVELOPMENT TOPICS (Saturday Morning, Session I)
Professionalism– Kylie Jenkins, Nickolai Mellinger, and Joe Fisher
Leadership – Chloe Lubbers, Jasmine Robles, and Allison Carder
Good Study Habits and Organization – Mia Tomason and Tejaswi Shrestha
Coping and Reaching Out to Others – Austin Kruse, Lauren Textor, and Shayden Hanes
CLUB BUILDING TOPICS (SATURDAY MORNING, SESSION II)
Projects and Fundraisers – Joe Fisher, Jonathan Lozano, and Luke Gilmore
Social Media – Austin Kruse, Tejaswi Shrestha, and Shayden Hanes
Membership Recruitment and Retention – Allison Carder and Jasmine Robles
Officer Training – Chloe Lubbers and Lauren Textor
SUNDAY MORNING, FOLLOWING THE HOUSE OF DELEGATES
2018-19 District Officer Training – Chloe Lubbers and Rohan Mekala
SESSION III Sunday Morning – MOVING FORWARD TOPICS
Key Leader - Nickolai Mellinger and Austin Kruse
Kansas District Tour & ICon 2018–Tejaswi Shrestha, Jonathan Lozano, and Rohan Mekala
College Life and Circle K – Kylie Jenkins and Mia Tomason
Advisors Only – Chuck Sack
PLEASE NOTE: The topics listed are tentative, as are the names of the organizers following each topic. At this time outlines and descriptions of each of these topics have been prepared. Invitations have been issued to outside presenters for some topics.
The format for each 45 minute workshop and the handouts for every workshop are in development. It is anticipated that the majority of these workshops will be offered at the convention. Factors that may alter any specific workshop include: convention registration, illness or breakdown of a workshop planner, cancellation by presenters, happenstance or a dog eating a handout.
The board is resilient and adaptable to most crises. Once in a great while a workshop is eliminated. More often, there is some advance notice and we make a substitution.
KANSAS INDIVIDUAL COMPETITION CONTEST RULES
There are three contests for individual Key Club members at the Kansas District Conference: 1) Oratorical; 2) Impromptu Essay; 3) Talent. Clubs should encourage their members with abilities in these areas to enter the competition.
Each competitor must be a member in good standing with Key Club International, the Kansas District and his or her local club. The decisions of the judges are final. No changes, alterations or reconsiderations will take place after the results have been certified and announced by the judges.
ORATORICAL CONTEST RULES
- The subject for all orations will be: "Our cultures, demographics and experiences make up our identities. How do these three factors affect your perception and understanding of servant leadership, the Key Club pledge and the Kiwanis family?” The subject matter of the oration and the presentationmust be original and personally developed by the orator.
2.Each oratory contestant will be allowed a maximum of five (5) minutes for their presentation. Exceeding the time will result in a penalty.
3. Judging will be based on the following criteria: A. THE SPEECH - clarity of message; projection of idea; originality; depth; reference; grammar/word selection. B. THE DELIVERY - posture; composure and gesture; tone of voice; effectiveness/pronunciation; audience interest.
4. Orators will perform at the banquet Saturday evening. The outstanding orators will receive medals.
5. The winning orator from the Kansas District will be eligible to enter the International Oratorical Contest in Chicago this summer, with the second place winner as the alternate. The International Oratorical Contest Rules are printed on page 49-50 of the "Key Club Guidebook," which is available for download at the International website by searching for “guidebook”.
IMPROMPTU ESSAY CONTEST RULES
The Impromptu Essay Contest will be held on Saturday. Clubs may have a maximum of two entrants. The topic will be announced in the contest room. Participants will have 45 minutes to prepare an original essay on the topic. All entrants are expected to provide their own writing instruments. Paper will be supplied in the contest room.
TALENT CONTEST RULES
- Key Clubs may have multiple acts entered in the Talent Contest, but only one in a classification. Classifications are: vocal solos; group singing; instrumental solos or groups; skits and variety acts; readings or recitations; miscellaneous (tumblers, magicians, comics, etc.). Entrants in all categories compete at the Saturday evening banquet.
- Clubs should only enter acts which have superior talent, are entertaining and in good taste. Performers in group acts must be from the same club.
- The time limitfor each performance is six (6) minutes. Acts not concluded within this time will be disqualified.
- Any props, instruments, etc. needed for an entry must be supplied by the participating contestants, except a piano (request by March 30th).
KANSAS CLUB COMPETITION CONTEST RULES
There are three club competitions at the Kansas District Convention: 1) Club Scrapbook Contest(traditional and non-traditional as one contest); 2) Single Service Project Contest; 3) Club Achievement Contest. All clubs are encouraged to enter all three. Trophies are awarded to the top three clubs in each category.
The rules and scoring for all three contests are in accordance with the rules established by Key Club for the International Convention. (Kansas Clubs compete in one category, regardless of club size.) The rules are included in pages 49-59 of "the “Guidebook” which is available as a downloadable file on the website. Click on “Resources” at the top of the home page, then enter “Guidebook” in the search box. Forms for the Achievement Report and the Single Service Project are also available on the Key Club International website. (Enter “2018 Contest and Awards entry forms” in the “Resources” search box.) Decisions of the judges are final.
Kansas Key Clubs may submit poster and video entries. Winners will be submitted to International and entered in competition at the 2018 convention.
In addition, clubs will be recognized for their contributions to Trick or Treat for UNICEF and for involvement with the Major Emphasis Program. To be recognized for participating in the Major Emphasis Program, submit the forms from the website, along with the appropriate documentation. Participating clubs will be announced during the conference.
STATEMENT OF CANDIDACY
FOR THE KANSAS DISTRICT KEY CLUB BOARD
I, ______, do hereby declare myself willing to assume the duties and responsibilities of the office of ______for the Kansas District of Key Club International. I am a member in good standing of the Key Club of ______H.S., ______(City), Kansas. I fully realize that if I am elected, I must:
1. Strive at all times to strengthen and build Key Club in my District;
2. Study the Key Club materials to increase my knowledge and understanding of the organization and its functions at the International, District, Division and Local levels;
3. Maintain the quality of my school work and keep it current, so that permission may possibly be secured from my parents and school administrators for occasional absences to conduct Key Club business;
4. Be prepared to make appearances and give informative Key Club speeches;
5. Make every effort to attend the 2018 Kansas District Tour to the International Conference in Chicago,ILJuly4 – 8. (Tour dates TBA at District Convention.)
6. Attend Board Training and all Kansas District Board Meetings during my term;
7. Attend the 2019 Kansas District Key Club Conference at the end of my term;
8. Uphold the ideals of Key Club at all times, setting an example for others.
I feel that I can perform my duties and responsibilities as a Kansas District Officer, while meeting my other commitments.
APPROVED BY:
______
Candidate’s SignatureParent/Guardian Signature
______
Advisor or Kiwanis Sponsor SignatureName of Sponsoring Kiwanis Club
OUTSTANDING KEY CLUBBER AWARD
This award has been established to recognize the contributions of the general membership of the Kansas District. It is recommended that all nominees be members of the 2017-2018 senior class. The candidate should not have been a club or district officer during the 2017-2018 administrative year.
If you intend to submit a nomination, please notify by April 1. Your nomination letter must be turned in at the registration table by 9:00 a.m. on Saturday, April 7. The page should be titled “Outstanding Key Clubber Nomination” and signed and dated by the Key Club Advisor or Kiwanis Sponsor and either the Key Club President or Secretary.