Eagle Club Minutes
August 2012
Board Members: / President- Jeff Schneider
Vice President- Steffanie Sela
Secretary- Lori Leisring
Treasurer- Debbie Farrell
Concession- Dennis Flynn
Principal- Dr. Sapp
Athletic Director- Ken Mueller
SBDM - Maria Stivers
SBDM - Marilyn Birmingham
Date of Mtg. / Mon 8/27/2012
TIMe: / 7:00 PM
Attendees: / Jeff Schneider, Steffanie, Sela, Lori Lesiring, Dennis Flynn, Debbie Farrell, Gail Ohr, Jim Frank, Don Wildeboer, Pam Evans, Lynn Berk, Ricole Neal, Jocelyn Santiago, Ken Mueller
Absent: Dr. Sapp, Maria Stivers, Marilyn Birmingham
Called to order: / Jeff Schneider 7:00 PM
Item / Discussion / Recommendations / follow-up
Secretary’s Report-
Lori Leisring / · Minutes were read and reviewed. Motion to approve minutes with Ken’s recommendation added by Dennis Flynn and Pam Evans. / Recommendation from Ken Mueller to add “Eagle Club provided awards as well for Honor’s Night”.
Treasurer’s Report-
Debbie Farrell / · Ending Balance 2011/2012 year- $33,382.97. Debbie found discrepancy of $3500.00 that was paid out to Ken for weights.
· Adjusted Ending Balance - $30.382.97
· Debbie presented new reporting format (1 page Spreadsheet) which everyone agreed to use provided more detail could be provided. / Recommendation made for Debbie to itemized spreadsheet in detail. She will add footnotes to provide detail to each line. / Debbie will bring example with more detail for review at September meeting.
President’s Report-
2012/2013 / · Jeff presented new budget for the 2012/2013.
· 2012/2013 budget shows decrease in awards from $9,000 to $7,000, Miscellaneous Expense decrease from $1,000 to $500, Receptions increased from $750 to $1500 to accommodate (3) parent teacher conferences, Honors Night and Teacher Appreciation. Other items remained the same. Motion to approve 2012/2013 budget by Debbie Farrell and Dennis Flynn.
· Jeff acknowledged “Thank You’ note received from Ken Mueller.
Concessions Report-
Dennis Flynn / · Beginning Balance- $1751.71
· MTD deposits- $6947.75
· MTD Purchases- $9007.06
· Ending Balance –(307.58)
· New vendor Ellenbee Liggett delivering monthly.
· The switch from Pepsi to Coke seems to be positive. Coke is delivering weekly.
· New items seem to be hot sellers (cheese fries, chicken). Menu board now includes combos. / Recommendation by Dennis to hold “Fieldhouse Grill Nights” for clubs, organizations and sports teams to use as fundraisers.
Looking for Coffee partner. / Update at next meeting.
Athletic Director’s Report- Ken Mueller / · Week of Oct 8th we will be hosting district soccer for 3 nights, Mon, Tues, Thurs.
· Week of Oct 15th we will be hosting girls 10th regional soccer tournament, Mon, Wed, Sat.
· Bishop Brossart will be using our field again this year (4 games) as their home field. Holy Cross will be using our field for 2 games. Concessions for these games will be split between soccer and football.
· In May 2013, we are hosting the Regional Day tourney again this year for baseball.
· Ken gave overview on what Eagle Club covers as district, regional or state winners. District- $10 T-shirt, Regional- $50.00 jacket, State- $100 Ring.
· Boys Soccer record 3-5
· Girls Soccer record 1-3
· Volleyball- September Slam weekend of 9/1/2012.
Principal’s Report-
Dr. Sapp / · Absent / Update at next meeting.
SBDM Report-
Maria Stivers
Marilyn Birmingham / · Absent / Update at next meeting.
Funding Requests / · Football- requesting funds for 10 helmets and 10 sets of padding. Total cost $4622, request for Eagle Club to cover half @ $2311.00. Motion to approve by Debbie Farrell, Lori Leisring and Dennis Flynn.
· Cheerleading- requesting funds for new uniforms and pom poms. Total cost of $2500, requesting Eagle Club to cover half @ $1250. Motion to approve by Dennis Flynn and Pam Evans.
· Request made by Debbie Farrell for girls’ volleyball to have a bake sale during their tournament 9/1. Request approved.
· Request made by wrestling team (Jim Frank) to sell candy bars during school hours. Advised team that as long as it is team fundraiser and does not compete with concessions it is allowed.
· Request made by Cheerleading (Ricole Neal) to sell doughnuts at 4th quarter home games again this year. Request granted. Permitted to sell at 3rd quarter if game is a blowout and crowd starts leaving early. / Debbie will issue check to football for $2311.00.
Debbie will issue check to Cheer for $1250.00.
Other Business / · Inquiry as to when Tennis courts would be repaired. Ken advised there is no definite answer; this was supposed to be in first phase. / Update at next meeting.
Adjourn / · Jeff Schneider @ 8:40 PM
Respectfully Submitted by: Lori Leisring **Next meeting to be held September 24, 2012.