HORAM PARISH COUNCIL
The Horam Centre
3 Bank Buildings
High Street, Horam
TN21 0EH
Tel: 07900 576236
e-mail:
Horam Parish Council Members are summoned to the Annual Meeting
to be held on Wednesday 11th May 2016 at 7.30pm in The Horam Centre
Janet Fairweather
Janet Fairweather - Clerk Dated: 6th May 2016
Members of the Public and Press are welcome and encouraged to attend
PUBLIC SESSION – 7.30pm. The first ten minutes are available for the public to express a view or ask a question on relevant matters on the following agenda. The public are welcome to stay and observe the rest of the meeting.
AGENDA
1. TO ELECT THE CHAIRMAN OF THE COUNCIL and to receive the Chairman’s Declaration of Acceptance of Office.
2. TO ELECT THE VICE CHAIRMAN and to receive the Vice Chairman’s Declaration of Acceptance.
3. APOLOGIES FOR ABSENCE
4. DECLARATION OF INTEREST – To receive any disclosure by members of personal interests in matters on the Agenda, the nature of the interest and whether the member regards the interest as personal or pecuniary under the terms of the Code of Members Conduct.
5. MINUTES OF MEETING HELD ON April 13th 2016 (previously circulated) to be confirmed and signed as a true record.
6. TO APPROVE AND ADOPT THE STANDING ORDERS AND FINANCIAL REGULATIONS DATED DECEMBER 2014 FOR HORAM PARISH COUNCIL.
7. TO APPOINT AN INTERNAL AUDITOR
8. TO APPOINT MEMBERS TO SERVE ON THE UNDERMENTIONED COMMITTEES:
a. PLANNING:
b. FINANCE:
c. ENHANCING HORAM:
9. TO APPOINT MEMBERS TO THE FOLLOWING WORKING PARTY:
a. HIGHWAYS
10. TO APPOINT REPRESENTATIVES as below:
· Horam Club Rooms Charity (Horam Centre) : to appoint an authorised signatory and confirm the following wording in connection with the Trust Deed: “Executed as a deed by Horam Parish Council acting by xxxxxx, the authorised signatory, in the presence of..” is sufficient (HPC acting as a corporate body).
· LAT
· Speedwatch
· Emergency Officer
· Communications Officer
· Views of the Elderly
· Views of the Youth
· Risk Assessment
· WDALC
· Village Hall
· Allotments
· Manor Oak Surgery
Maynards Green School: to confirm Cllr Parkyn in agreement to report in capacity as school governor
.
11. TO APPROVE COUNCIL INSURANCE POLICY & AGREE PAYMENT OF POLICY
12. Year End 31st MARCH 2016 ACCOUNTS
13. FINANCE:
1. To approve payments as shown below and to authorise signing of cheques as listed.
Payee £ cheque number
J Fairweather salary 201117
P Carter salary 201118
The Horam Club Rooms 160.00 201119
J Fairweather (Annual Meeting, postage,
Land Registry) 86.22 201120
Cuckmere Flood Forum ( Grant) 50.00 201121
Viking 62.46 201122
J Fairweather (Tower Mint Ltd) EH
Commemoration coins 247.80 100014
GTA Civils Ltd – Merrydown Site
Highways Support & Advice 540.00 201123
14. CLERK’S REPORT:
· Clerk’s retirement.
· Please be reminded that any reports from representatives for circulation should be with the Clerk by the Friday before the next meeting.
· Guidance from SOLACE for PC’s and councillors in lead up to a referendum (previously circulated)
· Ist instalment Precept and Grant received from WDC
15. CONSIDER PROPOSAL TO APPOINT SALC TO ASSIST WITH THE RECRUITMENT OF A NEW CLERK & RFO
16. CORRESPONDENCE RECEIVED:
· Invitation to nominate a Community Noise Group representative for the Gatwick Airport Noise Management Board (NMB) (previously circulated)
· East Sussex, South Downs and Brighton & Hove Waste and Minerals Sites Plan, Notification of Submission and availability of documentation. (previously circulated).
· ESCC Public Rights of Way and Countryside sites – draft strategy – (previously circulated)
17. VILLAGE POND UPDATE
18. ESCC & WDC BOUNDARY CONSULTATION (brought forward from April meeting) .
19. INFORMATION FOR/FROM COUNCILLORS (for noting or inclusion on future agendas).
TO BE REFERRED TO JUNE AGENDA:
· Request from Cuckmere Flood Forum for help
· Consider request from resident regarding fracking (previously circulated)
· Consider adoption of new “motto” for Parish Council (resident request, previously circulated)
· Consider purchase of new projector
· New Councillor application
20. DATES OF NEXT MEETINGS: All held in The Horam Centre, unless otherwise stated
Full Council: June 8th at 7.30pm
Planning Committee: Tuesday 24th May at 7.30pm
Wednesday June 8th at 6.45pm
Finance Committee: Monday June 27th at 8.15pm
Enhancing Horam: Monday May 23rd at 7.30pm
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