Hoops Club Board Meeting Minutes

October 6, 2014 6:45 CSH Library

Submitted by Roxy Swoboda

(individual e-mails, schedules, events can be found on Hoops Website—will be updated by end of week)

Introductions: Including new president Brenda Johnson (Meagan is helping with transition)

Coaches Corner:

He is excited for this young, happy team! Good playing at this past summer camps.

Open Gym/Scrimmage Nights—

  • every Tues & Thurs 7-9 and Saturdays from 9-11, Free Throw Fridays beginning at 6:25 AM (watch website for time changes)
  • 18-20 kids have been showing up
  • putting together new offense (motion with structure, 3-out, 2-in)
  • goal is to start Nov 12th KNOWING

Physicals & District Forms due by 11/7 (front office) – sooner is better!

Basketball Class, 5th hour, going well (girls, please WASH those clothes!)

Tryouts: Nov 12 & Nov 13

  • good numbers (28-32)
  • may have a few cuts
  • to see what you can do
  • come to open gyms to practice!

Game/Practice Schedules—distributed, will handout in BB class, & be posted on website by end of the week

  • some updates to be expected
  • Columbine Tournament first weekend in Dec –game times not scheduled yet
  • very important for girls to attend practices over Thanksgiving as games begin immediately thereafter
  • over Thanksgiving break there will be some scrimmages with Golden, Heritage
  • FYI Standley Lake will not have a JV or F team this year

Tip-Off Dinner – Mon., Nov 17 in the Commons (have to share w/ Cheers/Poms)

  • For girls and families, dinner, information gathering
  • Announce teams
  • Go over rules/expectations
  • Player Contracts (between Coach & each girl) –will make clear behavioral guidelines

Team Overnight – Fri., Nov 21 at the Hilton off of Lucent

  • After practice, head over, eat dinner, team building & goals, swim/play, breakfast, back to school for practice --they’re a bit tired ;-)
  • $109/room for 4, that includes dinner & breakfast (part of Booster Fees)

Uniforms/Spirit Wear

  • uniforms are ordered, should be here by beginning of Nov
  • using Nike (receiving $1500 from)
  • rep David
  • will have a “school store” online which we can order from
  • don’t buy shoes yet (looking at gray but not decided yet)
  • possibly ordering practice jersey ($35) for each girl & including in booster fees

Fundraisers:

Bake sale at Parent/Teacher conferences Oct 15 & 16

  • each family provide 3 dozen baked goods
  • sign-up genius has been sent & is posted on website
  • need players and parent volunteers to help man the booth (set up at top of stairs)
  • Coach will be there
  • RoxAnne has volunteered to do the pricing & help oversee posters (Emma will get girls together to do)
  • Blankets will be on sale too –
  • $25 each: have 45 left –let’s sell ‘em!

Chipotle Night (instead of Garlic Knot – Baseball & Softball use, latter making $800 simply by advertising w/ flyers)

Nuggets donations –Jaime is checking

Always welcome other ideas

Volunteers Needed (some filled):

  • Senior Posters (big banners hanging in gym)
  • Memory Book w/ Player Bios –Meagan learned how to put this together with softball & will work on it (having someone shadow/work with her would be beneficial!); then will take to have printed
  • Spirit Week Window Decorations (week before Sweethearts Dance)
  • Shadow Box (outside of gym)
  • Concession Coordinator: Mike Rooms has agreed to run again but he needs a helper. Will have Sign-Up Genius up for parents to run booth during games (not your child’s)
  • HUDL: Dwayne Laczkowski is coordinating; under Boys’ License, need some student team managers to help run, 9th gr boy Zach Valdez for one, Coach looking into photo class volunteers
  • Half Time Events/Nuggets Event: Ronda Gunkel is working on ideas to get more people/students to attend our games
  • Tip-Off Dinner: Cindy & Meagan will coordinate
  • Scholarship Committee for seniors
  • Parent Appreciation Night (flowers)
  • Senior Game
  • End of Season Banquet (was at the Ridge last year, LePeep catered)
  • Year End Video

Other Info:

  • JK Photo will be taking photos; will post online & be downloadable
  • Website will be updated by end of the week
  • Boy BB has shooting machine that we are trying to purchase a “part” of so we may use
  • Possible Team Building in January: BB games at DU or CU, Extreme Challenge, Ideas?
  • Team photos are on schedule for Nov 19 but not for sure (girls’ bios for memory book will be due that day)
  • Question about safety pads being put up in Aux gym (don’t think they are –ordered last year!); Coach will talk to Bldg Manager. Good for all of us to keep pushing for this to happen to keep girls (& anyone else using that gym) safe!

Financial Report:

  • Meagan reviewed the financial report
  • Filed non-profit abt 8 weeks ago: benefits include have own non-profit tax ID #, allows us to pay directly from booster account, allows benefactors to claim donations on their taxes. Will simplify finances.
  • Booster Fees will be around $200-230, due at Tip Off Dinner (will cover cost of all the above)
  • We use King Soopers cards as an on-going fundraiser…your proceeds go into YOUR daughter’s account; let Meagan know & she’ll get you a card

Next Hoops Club Meeting: Monday, Nov. 3 at 6:45 PM: ALL ARE WELCOME!