Revised nov 04
Hillcrest Housing Association Ltd.
JOB DESCRIPTION
Job Title: Clerk of Works
Department: Development Department
Responsible to: Projects Manager
The Clerk of Works essential role is to ensure that the work in all building contracts is carried out properly and in accordance with the directions of the architect and Hillcrest’s Design Guide and Technical Standards. Building contracts are likely to cover rehab, conversion, new build and major repairs to existing property. The Clerk of Works has a vital role to play in ensuring the achievement of the Association's aim to provide good quality housing at all times.
Main Duties
(1) Observation and inspection of day-to-day works on Hillcrest’s development projects for quality control, technical and material compliance. The Clerk of Works may occasionally be required to provide a similar service on planned maintenance and stock improvement projects.
(2) Collation of day-to-day activities, recording of works diaries, meetings and inspections and duties of a general administrative nature. Maintenance of contract documentation inclusive of instruction and advice note issue. Preparation of progress and other project associated reports.
(3) Attendance and taking minutes at meetings as required.
(4) Ensuring compliance of integral site works with relevant specifications, drawings, details, best practice and good workmanship and to inform the contractor and the architect of anything unsuitable for the work as specified or any defects.
(5) Monitoring and recording mandatory or other tests.
(6) Anticipate work to be put in hand and keep the architect informed to ensure that all details and information are available in good time.
(7) Settle minor problems of detail arising on site to ensure that the work proceeds in an effective, workmanlike and economical manner and to give directions to the contractors on such matters as may be delegated by the supervising officer.
(8) Examine contractors day-work sheets in respect of time and materials only (where required by the architect).
(9) Provide feedback reports to the Projects Manager, Consultants and Client organisation on progress, quality of works, contractors’ performance and any problems of a significant nature.
(10) Assist with the collation of hand-over documentation and verification of as fitted drawings when required. Ensure that all documentation, keys, etc. relevant to the hand-over are available to the Projects Officer or clients’ representative.
(11) Carry out post occupancy visits to new tenants to advise and assist in the use and understanding of heating, ventilation systems etc.
(12) Carry out defects inspections, advise contractor of defective works, monitor contractors’ performance in rectification of defects and maintain records throughout defects liability period.
(13) From time to time the Clerk of Works may undertake inspections of the Association’s managed stock and also cover for the Maintenance Officer when necessary.
(14) Any other duties as required.
Hillcrest Housing Association Ltd
PERSONAL SPECIFICATION - CLERK OF WORKS.
Attribute / Essential / Desirable / Method of AssessmentPresentation / § Smart Appearance
§ Confident / § Articulate / Interview / Observation
Qualifications / § Trades qualification and / or All trades Site Management Experience.
§ Driving licence / § Membership of Institute of Clerk of Works.
§ CSCS Card Holder. / Application Form
Certificates
Experience / § Experience of the construction industry, as a tradesman or in a supervisory role on a wide range of projects.
§ Experience of team working and motivating others to meet deadlines.
§ Experience in identifying defective or incomplete work as the work proceeds and prior to hand-over / § Used to monitoring projects, preparing reports on progress and quality.
§ Experience of working in a “partnering” environment.
§ Experience of Housing Association aims and standards of customer service. / Application Form
Interview
References.
Skills & Abilities / § Ability to communicate at all levels with construction professionals.
§ Ability to prioritise workload.
§ Excellent organisational skills with the ability to meet deadlines.
§ Ability to recognise the contractual implications of issues and instructions
§ Ability to work on own, as part of a team or along with others and communicate with tenants
§ Ability to present tidy and legible reports.
§ Basic Working Knowledge of Microsoft Office programmes – Word, Excel and Email. / § Advanced knowledge of computer systems.
§ Knowledge of Electrical and Mechanical Services Installations.
§ Ability to find solutions to issues in a logical and constructive manner in partnership with the design team and contractor.
§ Knowledge of Current Building Regulations and Good practice construction techniques and systems.
§ Knowledge of Modern methods of Construction.
§ Knowledge of ISO 14001. / Application Form
Interview
References
Disposition / § Self motivated /Enthusiastic
§ Willingness to help others / Team Player.
§ Sense of humour
§ Flexible attitude Ability to use initiative
§ Logical approach.
§ Forward thinking.
§ Agile and fit. / Interview
References
Psychometric test
http://hhasp01/depts/hr/HR Forms/Job Descriptions And Person Specifications/Hillcrest Housing Association/Development Team/Clerk of Works June -12 - PS.doc
Hillcrest Housing Association Ltd
Hillcrest Group of Companies
CONDITIONS OF SERVICE
Hours: Hours are 35.25 per week. Where additional hours are worked, overtime will be paid (must exceed full time hours if part time) or time off in lieu given, depending on the organisational requirements. A flexi system is in operation.
Contract: Fixed Term Post until 31st August 2015. All posts are subject to a 6 month probationary period. A formal review will take place at 2, 4 and 6 months.
Salary: Salaries are paid monthly, one month in arrears directly into a bank account of your choice. The salary for the post is £25,359 - £31,796 per annum. It is policy to commence on the first point of the salary scale unless, at the Manager’s discretion, an alternative agreement is reached.
Pension: The Organisation has a Pension Scheme, which new employee’s will have the option to join. Employee’s contribute 8.5% of salary to the Pension fund, and the Employer’s contribution is 8.6%.
Health Plan: Employee’s are automatically given free admission to the Health Plan Scheme. The cost for this is met by the Employer. Details will be sent out with the Contract of Employment.
Child Care Vouchers: The Hillcrest Group of Companies offer employee’s the opportunity to participate in the Child Care Voucher Scheme. Details will be sent out with the Contract of Employment
Annual Leave: Leave year runs from 1st January - 31st December. Annual Leave entitlement is 25 days per annum, rising to 30 days over a 5 year period. 5 days Public holidays have been included in this annual leave entitlement. Managers will commence on 30 days. A further 7 days will be paid over the Christmas and New Year shut down period. Annual leave is calculated on a pro rata basis for part time staff and will be transferred into hours.
General: Hillcrest have their own system in place for negotiating annual pay increases. All employees have the right to join a trade union if they so wish.
Smoking: The person appointed will be working in a non-smoking environment. There are no designated smoking areas within the office. Smoking is permitted outside the building and should be out of view of clients/customers. Employee’s who are required to carry out their duties in buildings which are outwith the control of the Association are jointly responsible for minimising their own exposure to risk factors such as passive smoking.
Qualifications: Any offer will be subject to proof of qualifications essential, and where appropriate desirable, to the post.
Rehabilitation of If you have any criminal convictions you must declare
Offenders Act 1974: this on your application form.
Due to the nature of the work for which your are applying, this post is exempt from the provision of Section 4(2) of the Rehabilitation of Offenders Act 1974 by virtue of the Rehabilitation of Offenders Act Exceptions Order 1975. Applicants are therefore not entitled to withhold information about convictions which for other purposes are “spent” under the provisions of the Act, and, in the event of employment, any failure to disclose such convictions could result in dismissal or disciplinary action by the Association. Any information given will be completely confidential and will be considered only in relation to any applications for positions to which the order applies.
Please note that all successful applicants will be subject to a Disclosure check through Disclosure Scotland.
HAVING A CRIMINAL RECORD WILL NOT NECESSARILY DEBAR YOU FROM WORKING WITH HILLCREST HOUSING ASSOCIATION. THIS WILL DEPEND ON THE NATURE OF THE POSITION, TOGETHER WITH THE CIRCUMSTANCES AND BACKGROUND OF YOUR OFFENCES.
Equal Opportunities: Hillcrest Housing Association Ltd is striving to be an equal opportunities employer and has adopted a Policy which aims to ensure that no job applicant receives less favourable treatment on grounds of race, colour, ethnic and national origins, marital status, gender, age, religion, disability, political or sexual orientations, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Applications: Please forward applications before the closing date C.V.’s will not be considered.
http://hhasp01/depts/hr/HR Forms/Job Descriptions And Person Specifications/Hillcrest Housing Association/Development Team/Clerk of Works June -12 - PS.doc