MEADOWS PROJECT COMMITTEE Page 1
April 5, 2001
MEADOWS PROJECT COMMITTEE
HIGGINS, LORD, FELDSTEIN, ROTHENBERGER,
WELLS, PURITZ, HENDERSON
July 19, 2001
Also Present:Richard Thompson, County Representative
Kurt Apthorpe, Meadows Administrator
Walter McLaughlin, Director of Building Services
Dora Moore, County Treasurer
Diane Carlton, Planning Director
Frances Wright, OFA Director
Sue King Elkan, Assistant OFA Director
Irene Mangulis, Employee Representative
John Ceresoli, HSP
Rick Talbot, HSP
Dan Schunkewitz, HSP
Rich Scaife, Bovis
Jeff Budrow, Fraser
Neil Winner, Layne Christensen
Jeff Budrow reported that Layne Christensen mobilized its rig in two locations at the new Meadows site about 400 feet apart to see if there was any water in the upper aquifer. One well was drilled to 152 feet, and one well was drilled to 121 feet. No appreciable source of water was found at either spot. However, they believe that there is water deeper in the ground because of the geology of the area and because the surrounding wells are all deeper then 200 feet. He requested approval to go to Phase II Alternate - Deep Production Wells from Layne's proposal at a cost of $62,825.00. Following discussion Representative Lord moved to approve Phase II Alternate - Deep Production Wells with the condition that if no adequate supply of water is found in the first well by 350 feet deep, then the contractor is to report back to the Meadows Project Committee for reevaluation of the matter. Seconded, Wells. Total: 7: Ayes: 7; Absent: Swiderski. Motion carried.
John Ceresoli presented an overview of the Schematic Design Report prepared by Harza. He said that the major change since the last committee meeting is that there are more private rooms now. The plan calls for 134 private rooms and 40 semi-private rooms, which are located at the end of each wing. Another change is that all the roofs will be pitched. Gene Wells asked if there was any provision for a cold room for the deceased. John Ceresoli thought that space could be provided in the basement for a cold room.
John Ceresoli asked what the committee wanted to do about an outside storage building. Presently, one is not included in the plan or the construction cost estimate. The committee decided that a cost estimate should be prepared for a 5 bay storage building with one bay heated and a gravel driveway. The building would be located in the southeastern corner of the property.
Rick Talbot said that 3 RFP's were sent out for soil testing of the area where the building will be located. The testing will be used to determine the structural characteristics of the building, whether or not the overburden by the septic area can be used for fill on the building site and how far the building setback from the southern property line should be. The proposals are due back the first week in August. This service and its cost will need to be added to Harza's contract.
Diane Carlton reported that Jim Pullano of NRCS examined the site and determined that there is a small wetland (2/10ths of an acre) located at the bottom of the kettle area. Upon advice from Harza she sent a letter to the Army Corps of Engineers to ask if the Corps has jurisdiction over this isolated wetland. If it does not, then the county can proceed with using the kettle area for stormwater drainage. If it does, then it has to be determined if a permit is needed to use the kettle area.
Diane Carlton stated that the SEQR negative declaration and EAF have been sent out to all the involved parties.
Rick Talbot showed a blueprint of the latest site plan. The sewage will be collected in a central spot in the basement and pumped to the septic system in the northwest corner. The water tank will be located near the end of the center wing. The tank will be about 20 feet tall, so there will be a slight visible impact. There was discussion on whether to locate the fire and potable water pumps and the electric generator in the basement of the building or in the outbuilding. Jeff Budrow said that it would be better to locate the pumps in the building.
Rick Talbot said that HSP will be meeting with The Meadows staff shortly to review the schematic design plan and determine if any minor changes are needed. He said that work still needs to be done to determine how to landscape the property, how to visually present the building façade to the public and how many parking spots are needed. Walter McLaughlin said that provisions have to be made for locating security cameras in the parking lots. Rick Talbot stated that the county will need to approach the property owner to the south about getting an easement for draining some of the storm runoff.
Rich Scaife handed out a revised construction cost estimate based on the schematic design plan. It does not include a cost estimate for an outside storage building. Rich Scaife said that Don Evans has reviewed the original estimates for financing and feels that based on today's interest rates the county will save over $1,000,000 from the original estimated cost.
John Ceresoli stated that costs for the interior design component are not included in Harza's contract. Harza's contract will need to be amended. He will get a cost proposal to Carl Higgins so that the County Board can review it for approval.
Dan Schunkewitz presented preliminary interior design plans. There are drawings for The Meadows staff to look at and comment on and a book of details for fixtures and appliances, such as sinks, for the county to choose from. These are items that the residents and the public will be seeing in the building.
John Ceresoli said that the next step is for the county to approve HSP doing the final design development phase. Following this will be the preparation of construction documents, the issuance of construction bids and the beginning of construction sometime in the spring of 2002. The committee agreed that HSP should proceed with the design development phase.
The committee decided to tour the Fairport Nursing Home again. A tentative date of August 8, 2001 was scheduled for the tour.
There being no further business to discuss, the committee adjourned.