3
HERITAGE TORONTO
MINUTES (approved November 21, 2012)
A meeting of the Heritage Toronto Board was held on Wednesday September 19, 2012 at St. Lawrence Hall,
157 King St. E., 3rd Floor
PRESENT: Alexandria Pike, Chair Jeffrey Clayman Ross Fair Daniel Farmer Patrick Forster Tyler Greenleaf
Andrew Himel Paul Litt Don Loucks
Kate Marshall Barbara McPhail Marta O'Brien
Peter Ortved Elizabeth Philbert Kevin Plummer
Mark Warrack
REGRETS: John Belyea J. Alan Burton Deborah Lechter
Tanzeel Merchant Brent Pearlman Allan Penning Karen Sun Darren Wasylucha Councillor Gary Crawford Councillor Sarah Doucette
ALSO PRESENT: Karen Carter, Executive Director
Karen Czaniecki, Administrator
Gary Miedema, Chief Historian & Associate Director
Alexandria Pike, Chair, called the meeting to order at 6:10 pm
CONFLICT OF INTEREST
No conflict of interest was declared for the meeting on September 19, 2012.
CONFIRMATION OF MINUTES
HT12-34 ADOPTION OF MINUTES
Mark Warrack moved, seconded by Tyler Greenleaf that the minutes of the meeting of the Board of Heritage Toronto on August 22, 2012, be adopted as circulated.
(carried)
CHAIR'S REPORT
1.1 Update on Executive Committee Meetings
Alexandria Pike presented a report from the Executive Committee recommending that the Board authorize a temporary absence from the Board for J. Alan Burton.
Background:
Heritage Toronto's bylaw 103-7 E states that "A member shall cease to be a member of Heritage Toronto if absent from three successive meetings of the Board without being authorized to do so by a resolution of Heritage Toronto entered upon its minutes".
If a Board member informs the Executive Committee of reasons for the absence, the Executive may recommend to the Board that they approve a continuation of the individual as a Board member.
HT12-35 AUTHORIZE TEMPORARY ABSENCE FROM THE BOARD – J. ALAN BURTON
Alexandria Pike moved, seconded by Barbara McPhail that the Heritage Toronto Board authorize the temporary absence of J. Alan Burton from Board meetings and further authorize Mr. Burton's continuation as a member of the Heritage Toronto Board.
(carried)
Ms Pike informed the Board that Karen Carter had been contacted by the City of Toronto requesting that Heritage Toronto participate in a stakeholders' review of city Museums. The City Manager's Office recommended that the Executive Committee of the Board participate in the review. Karen Carter, Barbara McPhail and Darren Wasylucha, spoke with Lord Cultural Services, the firm managing the review. Ms McPhail gave a verbal report to the Board about the meeting and Heritage Toronto's response.
This report was received for information and discussion.
COMMITTEE AND STAFF REPORTS
2 PROGRAMMING COMMITTEE
2.1 MOTION: Approval of 2012 Heritage Toronto Award Recipients: Architecture & Craftsmanship Category
The recipients for the Heritage Toronto Awards for the architecture category were not approved at the August meeting and the Jury was asked to reconvene (Motion: HT12-32). Patrick Forster, Chair of the Programming Committee informed the Board that the jury members were contacted and considered the Board's direction. Following their meeting the Heritage Toronto Award Motion (architecture category) was forwarded by email to Board members on September 7, 2012. This motion was approved by reply email as of September 10. Mr. Forster thanked Board members for their prompt reply.
HT12-36 APPROVAL OF RECIPIENTS FOR THE 2012 HERITAGE TORONTO WILLIAM GREER ARCHITECTURAL CONSERVATION AND CRAFTSMANSHIP AWARDS
Tanzeel Merchant moved, seconded by Patrick Forster that the Heritage Toronto Board accept the recommendation for recipients of the 2012 Heritage Toronto Awards from the William Greer Architectural Conservation and Craftsmanship jury and that the names of all finalists be kept confidential until their announcement on October 9.
15 Yes
2 Abstained
(carried)
September 10, 2012
2.2 INFORMATION: Upcoming Kilbourn Memorial Lecture and Heritage Toronto Awards Event
Mr. Forster asked Kevin Plummer, Chair of the Special Events Working Group, to give an update on the Event. Mr. Plummer reported that the Kilbourn/Awards Sub-Committee met in August and will meet again next week. Everything is well in hand for the event. At this point we need to fill the house and this is an important task for Board members to take on. Mr. Plummer asked Board members to use the sample letters that have been sent to them and the pdf invitation to spread the word to colleagues and friends. In addition to hosting, some Board members are also needed to participate at the door on the night of October 9th. Please let Gary Miedema know by email if you wish to participate in this way.
Alexandria Pike was invited to talk about the coordination in the Nominees' Reception. Ms Pike emphasized that the Board are hosts in the reception and should meet with as many sponsors, nominees and community members as possible. Ms Pike informed the Board that many leaders from the diverse communities will be attending the reception this year. This is a sector for the Board to work with. Also noted was the tremendous sponsor support we have received this year. Ms Pike requested staff to prepare a list of sponsors and circulate that to the Board members prior to the event. The verbal reports were received for information and discussion.
3 MARKETING/COMMUNICATIONS
Kate Marshall gave a verbal update of the marketing for the awards. Both Karen Carter and Gary Miedema reviewed and approved the marketing plan. The first press release went out today and there will be two more prior to the event. Frequent promotion is also occurring via Facebook and Twitter. Also, there has been a direct call out to students. Ms Marshall encouraged Board members to send the e-vite (pdf) to friends, family and colleagues. This verbal report was received for information and discussion.
4 FUND DEVELOPMENT COMMITTEE
Tyler Greenleaf reported for Allan Penning. Mr. Greenleaf was pleased to inform the Board that, to date, $83,000 has been received in sponsorship for the Kilbourn Awards event. This includes five new sponsors. The Fund Development Committee will update the Board on their plans that flow from the strategic plan in November. This report was received for information and discussion.
5 PLAQUES AND MARKERS COMMITTEE
Barbara McPhail, Chair Plaques and Markers Committee presented the Board with a list of recent and upcoming plaque events to December and encouraged their attendance. This report was received for information and discussion.
6 CONSERVATION AND EDUCATION COMMITTEE
Paul Litt, Chair, Conservation and Education Committee gave a verbal update on the public meeting held on September 10th for the Official Plan Review, Proposed Heritage Policies. Heritage Toronto forwarded comments to the city on the Proposed Heritage Policies prior to the meeting. Mr. Litt thanked Board members who reviewed the Policy and responded, in particular Mark Warrack and Tyler Greenleaf who provided comprehensive comments. Mr. Litt said that Heritage Toronto's Heritage Voices Report released in February 2011 has been recognized as giving heritage a higher profile. The Heritage Policies were the first component of the Official Plan to be reviewed. The next stage is for revisions to go to the Planning and Growth Committee meeting on October 12. It will be important to have representation at that meeting as well. This verbal report was received for information and discussion.
7 OTHER BUSINESS
There was no other business.
ADJOURNMENT
The meeting adjourned at 7:16 pm
Alexandria Pike, Chair
KC/