Heritage Lifecare Limited - Maygrove Rest Home

Heritage Lifecare Limited - Maygrove Rest Home

Introduction

This report records the results of a Partial Provisional Audit; Surveillance Audit of a provider of aged residential care services against the Health and Disability Services Standards (NZS8134.1:2008; NZS8134.2:2008 and NZS8134.3:2008).

The audit has been conducted by The DAA Group Limited, an auditing agency designated under section 32 of the Health and Disability Services (Safety) Act 2001, for submission to the Ministry of Health.

The abbreviations used in this report are the same as those specified in section 10 of the Health and Disability Services (General) Standards (NZS8134.0:2008).

You can view a full copy of the standards on the Ministry of Health’s website by clicking here.

The specifics of this audit included:

Legal entity:Heritage Lifecare Limited

Premises audited:Maygrove Rest Home

Services audited:Rest home care (excluding dementia care)

Dates of audit:Start date: 25 November 2016End date: 25 November 2016

Proposed changes to current services (if any):New configuration of a new staff room, one separate shower and toilet facility, four rooms (three single rooms and one designated double room). A lift and nurse call bell system have been installed.

Total beds occupied across all premises included in the audit on the first day of the audit:38

Executive summary of the audit

Introduction

This section contains a summary of the auditors’ findings for this audit. The information is grouped into the six outcome areas contained within the Health and Disability Services Standards:

• consumer rights
• organisational management
• continuum of service delivery (the provision of services)
• safe and appropriate environment
• restraint minimisation and safe practice
• infection prevention and control.

As well as auditors’ written summary, indicators are included that highlight the provider’s attainment against the standards in each of the outcome areas. The following table provides a key to how the indicators are arrived at.

Key to the indicators

Indicator / Description / Definition
Includes commendable elements above the required levels of performance / All standards applicable to this service fully attained with some standards exceeded
No short falls / Standards applicable to this service fully attained
Some minor shortfalls but no major deficiencies and required levels of performance seem achievable without extensive extra activity / Some standards applicable to this service partially attained and of low risk
A number of shortfalls that require specific action to address / Some standards applicable to this service partially attained and of medium or high risk and/or unattained and of low risk
Major shortfalls, significant action is needed to achieve the required levels of performance / Some standards applicable to this service unattained and of moderate or high risk

General overview of the audit

Maygrove Rest Home is one of a group of facilities owned and operated privately by Heritage Lifecare Limited. The rest home provides rest home level of care for up to 39 residents.

This unannounced surveillance and partial provisional audit was conducted against the Health and Disability Services Standards and the provider`s contract with the district health board. The partial provisional audit was for four additional resident rooms (three single and one double room), one separate bathroom and a staff room added to this facility. An internal lift and nurse call systems are installed.

The audit process included the review of organisational documentation, staff records and residents` clinical records, observations, and interviews with residents, families/whanau, management, staff and a general practitioner.

Feedback from residents and families/whanau was positive about the care and services provided.

There were no corrective actions to follow up from the previous audit however; three areas were identified for improvement one in relation to medication management and two in relation to care evaluation and delivery plans.

Consumer rights

Includes 13 standards that support an outcome where consumers receive safe services of an appropriate standard that comply with consumer rights legislation. Services are provided in a manner that is respectful of consumer rights, facilities, informed choice, minimises harm and acknowledges cultural and individual values and beliefs. / Standards applicable to this service fully attained.

Residents and family/whanau receive full and frank information which reflects the principles of the open disclosure policy. The resident and their family/whanau are involved in the care planning, decision making and consent processes. Interpreter services are available if required.

The service has a documented complaints management system implemented. There are no outstanding complaints at the time of this audit.

Organisational management

Includes 9 standards that support an outcome where consumers receive services that comply with legislation and are managed in a safe, efficient and effective manner. / Standards applicable to this service fully attained.

The facility manager ensures that the day to day management of all aspects of service delivery is maintained and reports to the operations manager and to the quality and compliance manager as required. The service has business and strategic plans. The business plan has been reviewed. Quality data covers all key components of service delivery and is collected, reported and analysed monthly. Results are shared at all levels of the organisation and corrective planning is put in place as required to make improvement where areas of concern of deficits are found. This allows effective, timely service delivery.

The quality management systems include an internal audit process, complaints management, incident/accident reporting, annual resident surveys, restraint monitoring, and infection prevention and control data collection. Quality and risk management activities and results are shared among management, staff, residents and family/whanau, as appropriate.

The facility manager is responsible for the education programme provided to staff and records are maintained. All staff receive appropriate education for the roles they undertake.

Staffing levels ensure residents` care is timely, appropriate and meets assessed needs.

Continuum of service delivery

Includes 13 standards that support an outcome where consumers participate in and receive timely assessment, followed by services that are planned, coordinated, and delivered in a timely and appropriate manner, consistent with current legislation. / Some standards applicable to this service partially attained and of medium or high risk and/or unattained and of low risk.

Residents’ needs are assessed by the multidisciplinary team on admission within the required timeframes. Registered nurses are on duty every day, with a registered nurse on call at all other times. Nurses are supported by care staff and general practitioners. Shift handovers and communication sheets guide continuity of care.

Care plans are individualised, based on a comprehensive and integrated range of clinical information. Short term care plans are developed to manage any new problems that might arise. All residents’ files reviewed demonstrate that needs, goals and outcomes are identified and reviewed on a regular basis. Residents and families interviewed reported being well informed and involved in care planning and evaluation, and that the care provided is of a high standard.

The planned activity programme, overseen by an activities coordinator, provides residents with a variety of individual and group activities and maintains their links with the community. A facility van is available for outings.

Medicines are managed according to policies and procedures based on current good practice and consistently implemented using an electronic medicine management system. Medications are administered by registered nurses and senior care staff, all of whom have been assessed as competent to do so.

The food service meets the nutritional needs of the residents with special needs catered for. Detailed policies and processes guide food service delivery, supported by staff with food safety qualifications. The kitchen was well organised and meets food safety standards. Residents stated they enjoyed the meals.

Safe and appropriate environment

Includes 8 standards that support an outcome where services are provided in a clean, safe environment that is appropriate to the age/needs of the consumer, ensure physical privacy is maintained, has adequate space and amenities to facilitate independence, is in a setting appropriate to the consumer group and meets the needs of people with disabilities. / Standards applicable to this service fully attained.

The facility has been purpose built. The new configuration has been planned and built as a second level with lift access. Rooms are single with communal showers and toilets in close proximity to resident`s rooms. All rooms are of an adequate size to provide personal care related to the services being provided.

Building and plant complies with legislation and a current building warrant of fitness for the rest home is displayed. A certificate for public use was sighted for the new configuration. A preventative maintenance plan is in place and reactive maintenance occurs.

Communal areas are spacious and maintained at a comfortable temperature. External areas and seating is available.

Implemented policies guide the management of waste and hazardous substances. Protective equipment and clothing is provided and used by staff. Chemicals and equipment are safely and securely stored. Laundry and cleaning services are available on site and cleaning and laundry staff are employed, with systems monitored for effectiveness.

Emergency planning is linked to civil defence and to the district health board. Regular fire drills are completed and the fire evacuation scheme has been updated to include the new configuration and approved by the New Zealand Fire Service. The rest home promotes a safe environment.

Restraint minimisation and safe practice

Includes 3 standards that support outcomes where consumers receive and experience services in the least restrictive and safe manner through restraint minimisation. / Standards applicable to this service fully attained.

The organisation has implemented policies and procedures that support the minimisation of restraint. No enablers or restraints are in use at the time of audit. A comprehensive assessment, approval and monitoring process is in place should this be required.

Infection prevention and control

Includes 6 standards that support an outcome which minimises the risk of infection to consumers, service providers and visitors. Infection control policies and procedures are practical, safe and appropriate for the type of service provided and reflect current accepted good practice and legislative requirements. The organisation provides relevant education on infection control to all service providers and consumers. Surveillance for infection is carried out as specified in the infection control programme. / Standards applicable to this service fully attained.

Aged care specific infection surveillance is undertaken, analysed and trended. Results are reported through all levels of the organisation. Follow-up action is taken as and when required.

Summary of attainment

The following table summarises the number of standards and criteria audited and the ratings they were awarded.

Attainment Rating / Continuous Improvement
(CI) / Fully Attained
(FA) / Partially Attained Negligible Risk
(PA Negligible) / Partially Attained Low Risk
(PA Low) / Partially Attained Moderate Risk
(PA Moderate) / Partially Attained High Risk
(PA High) / Partially Attained Critical Risk
(PA Critical)
Standards / 0 / 22 / 0 / 0 / 2 / 0 / 0
Criteria / 0 / 53 / 0 / 0 / 3 / 0 / 0
Attainment Rating / Unattained Negligible Risk
(UA Negligible) / Unattained Low Risk
(UA Low) / Unattained Moderate Risk
(UA Moderate) / Unattained High Risk
(UA High) / Unattained Critical Risk
(UA Critical)
Standards / 0 / 0 / 0 / 0 / 0
Criteria / 0 / 0 / 0 / 0 / 0

Attainment against the Health and Disability Services Standards

The following table contains the results of all the standards assessed by the auditors at this audit. Depending on the services they provide, not all standards are relevant to all providers and not all standards are assessed at every audit.

Please note that Standard 1.3.3: Service Provision Requirements has been removed from this report, as it includes information specific to the healthcare of individual residents. Any corrective actions required relating to this standard, as a result of this audit, are retained and displayed in the next section.

For more information on the standards, please click here.

For more information on the different types of audits and what they cover please click here.

Standard with desired outcome / Attainment Rating / Audit Evidence
Standard 1.1.13: Complaints Management
The right of the consumer to make a complaint is understood, respected, and upheld. / FA / Maygrove Rest Home implements policies and procedures to ensure complaints processes reflect a fair complaints system and complies with Right10 of the Code. During interview residents, family/whanau and staff reported their understanding of the complaints process. Staff confirmed they document verbalised complaints so all issues are accurately reflected and are followed up by the facility manger.
All complaints are investigated by the facility manager and documentation is contained in a register which identifies the nature of the complaint, the dates received and the actions taken to address the complaint. Documented complaints information is used to improve service delivery as appropriate. Complaints information is forwarded to the operations manager and quality and compliance manager at head office as part of the monthly reporting and to the DHB for the quality indicators for safe aged care.
Complaints forms are available to residents and visitors.
There are no outstanding complaints at the time of the audit.
Standard 1.1.9: Communication
Service providers communicate effectively with consumers and provide an environment conducive to effective communication. / FA / Staff and management confirm residents` rights to full and frank information. The service implements the open disclosure policy. Family/whanau contact is documented in resident files and confirmed during interview. Family/whanau stated they were kept well informed about any changes to their relative`s health status, were advised in a timely manner about any incidents or accidents and outcomes of regular and any urgent medical reviews. This was supported in residents` records reviewed. There was also evidence of resident /family input into the care planning process.
The service had processes in place to ensure the resident is able to communicate their needs and understand what staff are asking. The facility manager stated that interpreter services could be accessed if required. Staff are fully aware of how to contact approved interpreter services and stated they would use policy guidelines if required.
Standard 1.2.1: Governance
The governing body of the organisation ensures services are planned, coordinated, and appropriate to the needs of consumers. / FA / Maygrove Rest Home is one of a group of facilities operated by Heritage Lifecare Limited Management Services Ltd. The facility is supported by a senior management team from the organisation`s head office. The operating systems, including monitoring systems and policies and procedures are centralised across the organisation. The service has a business plan 2016 - 2107 in place which is reviewed annually by the directors and monitored monthly by management to measure progress towards meeting business goals. Site objectives are also developed and implemented to meet the needs of the residents.
On the day of the audit the service has 38 residents all of which are rest home level care. The additional scope of the audit is to increase another four rooms one of which is designated as a double room.
There is a facility manager in place who is experienced in aged care and has been in the role for two years. The facility manager, a registered nurse, is supported by two other registered nurses all of whom have a current annual practicing certificate. All have undertaken ongoing education related to aged care. The facility manager has completed education related to nursing management. Accountability and responsibilities are clearly described in the job descriptions sighted.
Standard 1.2.2: Service Management
The organisation ensures the day-to-day operation of the service is managed in an efficient and effective manner which ensures the provision of timely, appropriate, and safe services to consumers. / FA / In the facility manager’s absence one of the senior registered nurses is responsible for the oversight of services. The registered nurse has worked at this facility for sixteen years and is the designated restraint and health and safety coordinator. The staff would be notified of the facility manager going on authorised leave.
Standard 1.2.3: Quality And Risk Management Systems
The organisation has an established, documented, and maintained quality and risk management system that reflects continuous quality improvement principles. / FA / Maygrove Rest Home has a quality and risk system which is understood and implemented by service provides. This includes the update of policies and procedures, regular internal audits, incident and accident reporting, health and safety reporting, infection control data collection and management, restraint management complaints management.