Hendersonville Civitan

HENDERSONVILLE CIVITAN

ALL HEAD COACHES AND ASSISTANT COACHES MUST FILL OUT ENTRIE APPLIICATION

MISSION:

It is the mission of the Hendersonville Civitan baseball League as an association to be dedicated to the development of our youth in the sport of baseball. It is also our mission to promote and provide the practice of good sportsmanship, character and fair play. Our privacy focus is on competitive spirit to succeed, with fun for all participants, while never comprising the welfare and safety of our children.

I am applying to ( ) Head Coach ( ) Assistant Coach ______Team in ______Age Division

If you do not have a preference in the team please leave blank.

Full Legal Name ______

First MI Last

Preferred Name ______

Address ______City ______Zip ______

Prior Address (if not at current address for 5 years)

Address ______City ______Zip ______

Phone Home ______Work ______

Mobile ______Fax ______

Email address: ______

·  please note emails are sent out on a regular basis, please make sure to check your email.

List children in the program (check the box you prefer to coach / skip if you do not have a child in the program.)

Name ______Current Playing Age ______( ) M ( ) F

Name ______Current Playing Age ______( ) M ( ) F

Name ______Current Playing Age ______( ) M ( ) F

Check leagues that ( ) 2015 Hendersonville Parks Spring Baseball (14U, 15U or 18U)

you have coached ( ) 2015 Hendersonville Civitan Baseball (6U, 8U, 10U or 12U)

( ) 2015 Hendersonville Parks Fall Baseball

( ) 2015 Hendersonville Parks Summer Baseball

( ) 2014 or prior with Hendersonville Parks

( ) 2014 or prior with Hendersonville Civitan Baseball

( ) Other Cities or Leagues (list leagues below)

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NYSCA Certification ( ) None Completed or Expired ( if expired, list exp. Date) ______)

( ) Current in Baseball Card # ______Exp. ______

( ) Current in another sport Card # ______Exp. ______

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Please list two (2) character references (no family)

1)  Name ______Phone ______

2)  Name ______Phone ______

Present Employer ______

Company Name Dates of Employment

Address ______

Phone ______Name of Supervisor ______

Have you ever been arrested, charged or convicted of a crime? _____ No _____ Yes

If yes, Please explain ______

Have you ever had or do you currently have a problem with drugs or alcohol? ____ No _____ Yes

If yes, Please explain ______

Have you ever been asked or told you can not coach for a youth sports league? ____ No ____ Yes

If yes, Please explain ______

What is your motivation to volunteer for this position?

______

What experience do you have working with children?

______

List any formal training (include coaching or playing) that is related to this position.

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Do you have automobile insurance? ____ No ____ Yes, Name of Company: ______

______(Hendersonville Civitan does not authorize or encourage coaches to provide transportation to players)

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I understand and agree that:

1.  This is an application, and not a guarantee that I, the applicant, will receive a team.

2.  Assistant coaches are not assigned, however applications are required.

3.  This application is valid for one (1) year or season, and a new application has to be completed immediately thereafter upon request by the organization.

4.  By submitting this application I, the applicant affirms that all the forgoing information I have provided is true and correct.

5.  By submitting this application I, the applicant, agree (in return for being permitted to Volunteer) that if any of the forgoing information is incorrect, I will forever indemnify and hold this organization harmless for any acts or omissions on my behalf as they relate to any incorrect information I have provided.

6.  By submitting this application I, the applicant, voluntarily waive my privacy rights to the extent necessary for the youth organizations to verify the foregoing information through any reasonable means, including, but not limited to local, state, national and international background check(s) and to inform those within the organization who are responsible for accepting and/or supervising volunteers.

7.  I do hereby authorize a review of a full disclosure of all records concerning myself to any duly authorized agent upon request of the City of Hendersonville, Tennessee, or to or to any authorized agent of a criminal justice agency or any private agency upon request if Hendersonville, Tennessee, whether the said records are of a public, private or confidential nature.

8.  I understand that there is a $150.00 deposit for baseball equipment, which will be returned once the equipment is returned at the end of the season. (Checks will be made out to Civitan Club of Hendersonville and will not be deposited unless equipment is not returned)

I have completed this form completely and truthfully.

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Signature Social Security Number

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Driver’s License Number Date of Birth

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The following are a list of coaches’ responsibilities; however they are not the rules in full. All coaches must read through the entire rules. Coaches must agree to the following before the applications will be reviewed.

Coach Selection and certifications

1.01  The Civitan Club and its CBC shall approve all Head coaches and Assistant Coaches on a yearly basis. Interested parties must

complete an application and submit it to a CBC member in order to be considered for a coaching position. All coaching

positions are subject to background checks.

1.02  The age division commissioners will notify selected applicants for Head Coaching positions after the background checks have

been completed.

1.03 Every Head Coach and a minimum of two (2) Assistants Coaches per team must be certified in NYSCA The head coach and at least one assistant coach will need to attend a coach’s clinic offered through the CBC. This must be completed by the first day of practice. NYSCA is available online. Failure to comply with this rule will result in loss of coaching eligibility.

1.04 Head Coaches may utilize non-certified parents as temporary coaches for games when the Assistant Coaches are absent (or ejected).

1.05 Every Coach and one assist coach per team MUST be certified in CPR with AED training. The CBC will offer 4 trainings.

Coaching Responsibilities

2.01 The Head Coach shall obtain a sponsor for the team (minimum of $350). This must be completed with money submitted by draft

day. The CBC must grant any exceptions.

2.02  No team practices of any kind at any location may be held after January 1st and before February 19. A team practice is defined

as three or more players from the same team getting together to practice or play baseball. Each team may have one indoor organizational meeting (with no players’ equipment present) prior to February 19th. There are no exceptions unless approved ahead of time by the baseball committee.

2.03  Only the Head Coach may approach umpires during a game about a call or a decision.

2.04  The Head Coach shall see that the dugout is cleaned of all trash and equipment after each game.

2.05  The Head Coach shall see that the concession stand is properly staffed by a minimum of five adults at his team’s work time(s) The Head Coach may have his team buy this assignment for $240. This must be paid to Civitan one week before the season begins. A Head Coach who later decides to have his team buyout the assignment may do so with 2 weeks notice and $300. (This is subject to change without notice)

2.06  The Head Coach is responsible for the safety of the players during practices and games.

2.07  The Head Coach shall encourage and enforce good attendance at practices and games by all players. If a player misses two practices without proper notification, the Head Coach shall meet with the player’s parent(s) to discuss the reason(s) for such absenses. The reasons for any recurring absences of any players should be discussed with the commissioner. Any player missing practices could be subject to limited play or suspension pending the Commissioner’s decision.

2.08  The Head Coach shall immediately notify his commissioner of a player withdrawing from a team.

2.09  Keeping the Official scorebook is the responsibility of the home team. If the designated home team cannot keep the official scorebook for any reason, the visiting team shall be ask to do so, and may then opt to become the home team. The visiting team is responsible for the operation of the scoreboard.

2.10  The head coach will be responsible for turning in / updating his score/pitching records at the end of the game within 24 hours via the web site. Failure to do so may result in a Civitan suspension of the head coach for the next game.

General Conduct

The Head Coach is expected to be a positive role model for the Assistant Coach and young players by teaching and displaying good sportsmanship and ethical behavior both on and off the field. Anyone watching or participating in a game is to conduct himself/herself in a respectable and sportsmanlike manner. The Head Coach is ultimately responsible for the conduct of anyone related to his team. If a problem arises during a practice or game he feels he cannot control, he shall seek help from an umpire or CBC member. An unruly spectator, for example, will be asked to leave the field or ejected from the park if necessary. This could result in further civil penalties.

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Signature Date