Healthwatch Kingston Board Meeting - 27 Sep 2017

Appendix 3.2:

Healthwatch Kingston Board Meeting / Date: Wednesday 27 September 2017
Report Title: Progress Report (Period 14 Aug to 26 Sep 2017) / Author: Stephen Bitti (SB), HWK Manager
Contributors: Adelaide Boakye-Yiadom (ABY) and Laila Awda (LA), HWK Project and Outreach Officers
Agenda Item: PART A Item 6b
Purpose of the Report and Action Required
The purpose of this report is to provide the HWK Board with an at-a-glance, RAG rated report on a RBK contract deliverables and other key performance indicators and activities. / Information / x
Discussion / x
Approval / x
Recommendations
The Board is recommended to note this report content and discuss format suitability moving forwards.
Activity log / RAG rating / Notes / Date due
New staff team inductions / Verbal inductions completed. Induction checklists almost complete. / Beg Oct 2017
SB Finance induction / Near completion. NS and SB still have to run through final few steps which includes creating a monthly financial statement / Beg Oct 2017
Office IT (computers, phones, printers, diaries) / A fair degree of issues needed attention across initial 2-week period ensuring office equipment functioned efficiently for the new staff team. / Mid Sep 2017
Office re-organisation / Initial furniture ‘move-around’ has occurred. Under desk filing cabinets ordered. Final ‘spring clean’ move around of storage and shelving will be addressed after work on Thu 28 Sep (before a catch up with Sophie locally). / End Sep 2017
Stakeholder engagement meetings / Introduction via meetings with key local stakeholders is happening alongside other day to day business as usual. / Ongoing
Trello: Project Management tool pilot
(stage 1) / While maintaining business as usual, we are preparing to ‘background pilot’ Trello project management software as a way to centrally capture progress of HWK activity. Initial thoughts are to phase in participation from staff, board and then active affiliates (e.g. chairs of Task Groups). Initial project boards have been created in Trello for each task group. Lists (such as ‘To do’, ‘Doing’, ‘Done’, ‘To note’ etc.) have been populated with activities/information and action cards have been added to relevant lists. ABY and LA will now add additional information (such as actions from minutes, emails and other communications). We will then trial use Trello to project manage across the staff team. We will prepare an initial effectiveness assessment report for the Board and then hopefully be in a position to recommend stage 2, which would assess use by the Board. / Mid Dec 2017
Weekly Staff Team Meetings / Now diarised on Tuesday. / Ongoing
HWK presentation as part of the Kingston Community Engagement for Health Course / SB to prepare presentation and workshop with AB for Wed 4 Oct 2017 1:15pm - 3:30pm. / End Sep 2017
HWK stall at the ‘Kingston Mencap Open Day’ / AB and LA preparing promotional materials and ABY, LA and SB to attend stall from 12 noon to 3pm on Sat 30 Sep / End Sep 2017
Monitoring time taken to deliver KQC centre duties / HWK staff team are maintaining and KQC specific activity log / Mid Dec 2017
RISE MoU and future plans / SB met with Darren Fernandez from SWLStGs and KQC management and it was agreed that current MoU required signing. And DF agreed in principle to future support in partnership. SB also met with Mario and Martin from RISE to discuss the MoU and other co-production project developments that may well interest HWK. These discussions included future planning. 2018/19… / Mid Oct 2017
Home Care and Wellbeing Teams (KCC) developments / SB and ABY met with Andrew Osborne to discuss answers to a series of questions prepared by NS and AMac. A report has been circulated in advance of the Community Care Task Group Meeting on Wed 27 Sep. Andrew will be attending to present and answer any further questions from members. / Mid Sep 2017
Grassroots Funding promotion / LA has now uploaded onto the HWK website. SB to act as HWK community application support liaison. Mail out via Mail Chimp list to be actioned wk. beg 25 Sep. / Mid Sep 2017
Grassroots Funding Application Assessment Panel / HWK Board to establish a Grassroots Funding Application Assessment Panel / End Sep 2017
HWK New Staff and Trustees Press release / To be drafted for release via agreed Mail Chimp list on Thu 28 Sep / End Sep 2017
HWK website initial update / LA has uploaded staff bios and photos / Mid Sep 2017
HWK website next steps update / LA looking at other necessary updates e.g. Board bios / Ongoing
Mental Health Strategy Implementation / SB has met with Liz Trayhorn, Tony Williams and other key stakeholders and it’s been discussed that the MH Strategy Steering Group be re-convened and re-named the Mental Health Strategy Implementation Group. / Beg Sep 2017
RBK Contract Deliverables
and other Key Performance Indicators / RAG rating / Notes / Date due
Contract monitoring meeting / SB met with Andrew Bessant on 15.09.17 to discuss and agree contract delivery and monitoring moving forwards. / Mid Sep 2017
HWK 6-month work programme (Oct 2017 to Mar 2018) / Provide a draft 6-month work programme for Andrew Bessant review/approval, so GS can inform next Kingston HWBB (on Thu 16 Nov). Plan is to include outstanding RBK contract activities for 2017/18 and set out stakeholder engagement activities to support development of the 3-yr HWK Strategy (2018-21). / Mid Oct 2017
3-yr HWK Strategy (2018-21) / SB to develop draft strategy with key stakeholders and other key local plans e.g. Health Overview and Scrutiny Board, for HWK to end of existing RBK contractual arrangements. / End Feb 2018

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