S.P.C. FABRICATIONS LIMITED

Henderson Street

Off Whitelees Road

Littleborough

Lancashire

OL15 8DT

Occupational

Health and Safety

Management System

Last Review August2012

Developed and Compiled in Association with:-

Pearson Holland Management Services Limited

ProjectBuilding

581a Leeds Road

Outwood

WAKEFIELD

WF1 2JL

Some of the information contained in this document is sourced from HSE Publications and Other Standards

THE INTELLECTUAL CONTENT REMAINS THE PROPERTY OF PEARSON HOLLAND MANAGEMENT SERVICES LTD AND MUST BE RETURNED AT THE TERMINATION OF THE CONTRACT BETWEEN THE COMPANIES

Occupational Health and Safety Management System

1. IntroductionPage 1.1

2. Occupational Health and Safety PolicyPage 2.1.1

General Statement of IntentPage 2.1.2

Organisation and ResponsibilitiesPage 2.2.1

Organising for Health and SafetyPage 2.2.1

ResponsibilitiesPage 2.2.2

Records, Notices and RegistersPage 2.2.7

Health and Safety Consultancy and AdvicePage 2.2.8

Arrangements Page 2.3.1

Enforcing Authorities Page 2.3.1

First AidPage 2.3.2

Accident and Incident ProceduresPage 2.3.3

Health and Safety TrainingPage 2.3.13

Fire Safety and ArrangementsPage 2.3.21

Emergency ProceduresPage 2.3.29

Safe SystemsPage 2.3.32

Risk AssessmentsPage 2.3.34

Protection of Young People at WorkPage 2.3.39

Consultation with EmployeesPage 2.3.40

Safety Signs & SignalsPage 2.3.42

Health and Safety Rules for StaffPage 2.3.44

Contractors Safety InformationPage 2.3.47

Health and Safety Rules for VisitorsPage 2.3.51

Personal Protective EquipmentPage 2.3.52

Hazardous Substances and COSHHPage 2.3.54

Manual HandlingPage 2.3.59

Flammable LiquidsPage 2.3.64

Asbestos ProceduresPage 2.3.65

Managing Asbestos in PremisesPage 2.3.66

Safe Use of Work EquipmentPage 2.3.69

Working with ElectricityPage 2.3.73

Portable Electrical EquipmentPage 2.3.74

Work at HeightPage 2.3.76

Lifting Operations and Lifting EquipmentPage 2.3.79

Workplace InspectionsPage 2.3.80

Noise at WorkPage 2.3.88

Vibration at WorkPage 2.3.89

Confined SpacesPage 2.3.90

Fork Lift TrucksPage 2.3.93

Construction (Design & Management) RegulationsPage 2.3.96

Site WorkPage 2.3.100

Method StatementsPage 2.3.103

Other Company PoliciesPage 2.4.1

Driving PolicyPage 2.4.2

No Smoking PolicyPage 2.4.3

Environmental PolicyPage 2.4.4

Equality PolicyPage 2.4.5

Alcohol and Drugs PolicyPage 2.4.6

Quality Assurance PolicyPage 2.4.7

3. Planning Page 3.1

4. Implementation and OperationPage 4.1

5. Checking and Corrective ActionPage 5.1

6. Management ReviewPage 6.1

7. Continual ImprovementPage 7.1

© Copyright Pearson Holland Management Services Limited 2012

1. Management System - Introduction

This document is based on the General Principle of ‘good management’ and it is designed to enable the integration of Occupational Health and Safety Management elements within an overall management systems approach, using the information outlined in BS OHSAS 18001 and other related documentation.

The aim of this company is to successfully establish, document, implement, maintain and continually improve our Occupation Health and Safety Management System in accordance with the OHSAS Standard.

The Standard is based on the 4 Step Quality Methodology Plan-Do-Check-Act (PDCA). Basically the format is as follows:

Plan – Identifying something locally to address and plan for its change

Do – Implement the change decided on

Check – Analyse the effectiveness and performance of the change

Act – If successful introduce across the board and continuously assess it

– If not successful start the process again

The diagram below outlines the elements of a successful Health and Safety Management System in relation to BS OHSAS 18001 and it is this format that our own Management System approach aims to follow.

The Elements of Successful Occupation Health and Safety Management

Pearson Holland Management Services Limited, Wakefield 01924 211211

Page 1.1

2. Management System - Occupational Health and Safety Policy

Our Occupation Health and Safety Policy clearly states our overall health and safety objectives and demonstrates our commitment to improving our health and safety performance.

The health and safety policy is a ‘living’ document and will evolve over time in the light of new legislation and major organisational changes such as restructuring or a significant acquisition.

Health and Safety Policy - General Statement of Intent

Section 2 of the Health and Safety etc. Act 1974 states that:

"It shall be the duty of every employer to prepare and, as often as may be appropriate revise, a written statement of his general policy with respect to the Health and Safety at work of his employees and the arrangements for the time being in force for carrying out that policy, and to bring the statement of intent and any revision of it to the notice of all his employees."

The following ‘General Statement of Intent’ demonstrates the board’s general policy and objectives regarding Occupational Health and Safety.

We will display a signed copy of this Statement of Intent at our premises in a place(s)to which our employees have access.

Our whole policy is at all times available to be viewed by interested parties.

S.P.C. FABRICATIONS LIMITED

Henderson Street

Off Whitelees Road

Littleborough

Lancashire

OL15 8DT

HEALTH AND SAFETY - GENERAL STATEMENT OF INTENT

The Health, Safety and Welfare of all employees and anyone who may be affected by our work activities are of prime importance. We are committed to at the very least comply with current legislation which is applicable to our company. In addition we are also committed to the concept of continual improvement in terms of health and safety management and performance.

S.P.C. FABRICATIONS LIMITED provide, so far as is reasonably practicable, safe and healthy working conditions, equipment and systems of work and will plan and organise our requirements for the effective implementation of our Occupational Health and Safety Management System.

We will at all times as part of our plan provide such information as may be needed to ensure the Health, Safety and Welfare of employees and others and make sure that adequate training and supervision is provided. We will also ensure that we have made adequate human and financial provisions for our Health and Safety considerations.

All employees of this company are aware of their own duties in respect of Health and Safety and will take all reasonable care of themselves and anyone else who may be affected by what they do, or do not do, whilst at work. They are required to give their full co-operation and support at all times on matters relating to Health and Safety.

As part of our continuing programme of developing and improving our performance in Health and Safety we have appointed Pearson Holland Management Services Limited as our independent advisors.

In conjunction with us they have produced a documented procedure with the allocation of duties, the responsibilities and organisation for safety matters and details of particular arrangements. This document is kept up to date, relevant to the changing of the business and is fully reviewed and audited every twelve months.

SIGNED BY EXECUTIVE RESPONSIBILE FOR HEALTH AND SAFETY:

ShaunClancy

Managing Director Date: 1st August 2012

Pearson Holland Management Services Limited, Wakefield 01924 211211

Page 2.1.1

Health and Safety Policy - Organisation and Responsibilities

Organising for Health and Safety

The main duty placed on ourselves by the Health and Safety at Work Etc Act 1974 is to ensure the health, safety and welfare at work of all our employees.

In particular this means we will:

  • Provide and maintain plant and systems of work that are safe and without risks to health;
  • Provide arrangements to ensure safety and the absence of risks to health in connection use, handling, storage and transport of articles and substances;
  • Provide such information, instruction, training and supervision necessary to ensure, the health and safety at work of our employees;
  • Maintain the workplace in a condition that is safe and without risks to health and provide and maintain a safe means of access to and egress from the workplace;
  • Provide and maintain a safe working environment without risks to health for our employees and provide facilities and arrangements for their welfare at work.

HEALTH AND SAFETY IS FIRMLY A MANAGEMENT RESPONSIBILITY AND SUPERVISION AT ALL LEVELS IS A VITAL PART OF THE COMPANY'S ORGANISATION FOR HEALTH AND SAFETY AT WORK.

The responsibilities of individuals are to be fully implemented and each will be held accountable for what happens in their spheres of control.

It is essential the organisation within the company fulfil its responsibilities to develop a Health and Safety culture amongst all who work for us.

We will ensure that where arrangements are made for the Health, Safety and Welfare of our employees they are made known, maintained and reviewed whenever there is a change of location or operation.

Responsibilities of Senior Management

Overall and final responsibility for Health and Safety is that of The Board of Directors, responsible on behalf of the above is SHAUNCLANCY.

Responsible for Day-To Day is DARREN CLANCY.

Our duties in respect of Health, Safety and General Welfare of employees and others affected by our activities as a Company may be summarised as follows:-

General

  • The Board of Directors accept formally and publicly its collective role in improving Health and Safety Leadership in its organisation.
  • The Board of Directors accept their role in providing Health and Safety Leadership.
  • The Board of Directors will ensure all decisions reflect its Health and Safety Intentions, as indicated in the Health and Safety Policy Statement.
  • The Board of Directors are committed to the concept of Continual Improvement in Health and Safety Performance.
  • The Board of Directors will recognise its role in engaging the active participation of employees in improving Health and Safety.
  • The Board of Directors will ensure it is kept informed of and alert to relevant Health and Safety Risk Management issues, and has appointed the named individual above to overall Health and Safety issues.
  • The Board of Directors will monitor its operations to ensure that the Objectives and Policy are being implemented and achieved.
  • The Board of Directors will receive reports on aspects of Health and Safety and review “Assessment and Performance Rating Standards’ to determine courses of action required.

Safety Equipment

  • Ensure all employees are instructed regarding the provision, location and use of safety equipment, Personal Protective Equipment, fire equipment and first-aid facilities.

Communication

  • Ensure relevant information regarding Health and Safety is communicated to all employees and that any Health and Safety matter brought up by employees is investigated and, where necessary, remedial action taken.

Risk Assessments and Systems of Work

  • Ensure that suitable and sufficient Risk Assessments are carried out and recorded and that suitable safe systems of work are in place.

Training

  • Ensure all employees understand, accept and fully carry out their responsibilities for Health and Safety matters and ensure that they have adequate training, instruction, information and supervision to undertake these responsibilities.

Accidents, Non Conformity and Health and Safety Concerns

  • Ensure all accidents, non conformities or safety concerns are thoroughly investigated, recorded and reported where required.

Monitoring Procedures

  • Monitoring, examining the results and ensuring that action is taken in any area shown to be a safety hazards or not complying fully with statutory requirements.

Plant, Work Equipment and Facilities

  • Ensure regular inspections and maintenance of plant and work equipment, as required by statute, are carried out and necessary records kept.
  • Ensure there is a safe means of access and egress.
  • Ensure all plant, work equipment and welfare facilities are kept in a clean and safe condition.

Hazardous Substances

  • Ensure all employees safely handle and store any hazardous substances in accordance with established rules and procedures.
  • Ensure all hazardous substances are assessed, monitored and controlled and appropriate records kept.

Forward Planning

  • Ensure Health and Safety matters are a prime consideration in any forward planning as identified in the above general aspects.

Responsibilities of Managers / Supervisors

Our Managers and Supervisors are responsible to the person identified as having overall responsibility for Health and Safety with regards to our Safety Policy and Rules.

They have the day to day responsibility for implementing the Company’s Health and Safety Policy, Safe Working Practices and providing information to employees on hazardous activities, substances and general precautions they must take.

They will ensure:

  • That all employees are adequately informed, instructed, trained and supervised so that they are competent to carry out their work safely. This will involve assisting and advising in the safety training process where appropriate.
  • That where training needs are identified that arrangements are made for that training to be carried out and suitable records are kept.
  • That all company procedures, practices and safe systems of work are adhered to at all times and that company employees will not carry out any activities that will create risk or hazard to others.
  • That no operations carried out by contractors will place employees or members of the public at risk.
  • That there is adequate communication and cooperation between all parties within the workplace regarding health and safety.
  • All accidents, ill health or near miss incidents arising from the company’s undertaking are recorded, adequately investigated and reported as detailed in our Accident and Incident Reporting Procedure.
  • That they promote and support the development of a positive Health and Safety culture and are committed to the continual improvement of health and safety performance.
  • That all relevant statutory records are regularly maintained and inspected.
  • They are aware of all fire precautions, emergency procedures and welfare arrangements within the company and that they pass this information on to all employees.
  • Workplace inspections are carried out and assist with health and safety monitoring.
  • They contribute to any Annual Review on Health and Safety matters.

All Managers and Supervisors will know their own responsibilities and those of the people under their control with regards to the Health and Safety Policy.

In addition to these responsibilities they should also comply with any general requirements placed on them as an employee of the company.

Responsibilities of Employees

All employees are to familiarise themselves with the contents and requirements of our Company Health and Safety Policy, Procedures, Statements and any Safe Working Procedures applicable to their duties.

They must co-operate in complying with the requirements of applicable Health and Safety Legislation and Company Policies. In particular this will include:

  • Following safe systems of work / safe working procedures.
  • Making use of and adhering to control measures identified in Risk Assessments.
  • Using any equipment or facilities provided for the purpose they are intended and in a safe and correct manner.

Employees must:

  • Report to their Manager / Supervisor immediately any defect in or loss of equipment (including PPE) provided.
  • Inform their Manager / Supervisor immediately of any situation that could be hazardous to them, their colleagues or other people.
  • Report to their Manager / Supervisor immediately all accidents (including near misses), incidents of disease or dangerous occurrence that arises out of their work activities.
  • Ensure the Accident Book is completed in respect of an accident to him/her resulting in injury.
  • Take reasonable care for their Health and Safety and of any other persons who may be affected by their work and associated activities.

It should be understood that all employees have a legal duty:

  1. To take reasonable care of themselves and other persons who may be affected by their acts or omissions.
  1. To cooperate with the Company to ensure that the Company can fulfil its statutory obligations.
  1. To inform on any situations posing serious and imminent danger.
  1. To advise on any identified shortcomings in the Company’s policies and procedures.
  1. Not to intentionally or recklessly interfere with or misuse anything provided in the interest of health and safety.

Individual Responsibilities

The following individuals will assist ShaunClancy in undertaking the measures needed to comply with the requirements and prohibitions imposed by or under any relevant statutory provisions. Full competency assessment documents are retained on individual files or where necessary outside assistance is gained.

Area of Responsibility / Shop Floor / Site
Safety Inspections: / DarrenClancy / Foreman
Accident Recording: / Maureen Luker / Maureen Luker
Accident Reporting: / Maureen Luker / Maureen Luker
Accident Investigation: / DarrenClancy / Darren Clancy
First Aid Kits: / DarrenClancy / Foreman
First Aider(s) - EFAW: / DarrenClancy
Health and Safety Training: / DarrenClancy / DarrenClancy
Fire Procedures: / DarrenClancy / Client
Work Equipment: / Foreman / Foreman
Work Equipment Inspections: / Foreman / Foreman
Electrical Safety: / Foreman / Foreman
Risk Assessments: / DarrenClancy / DarrenClancy
COSHH Assessments: / DarrenClancy / DarrenClancy
Permits To Work: / Client
Contractor Competency: / DarrenClancy / DarrenClancy
Assessing Asbestos Hazards: / Client
Issuing PPE: / Foreman / Foreman
Noise Assessments: / Foreman / Foreman
Vibration Assessments: / Foreman / Foreman
Assessing Manual Handling: / Foreman / Foreman
Assessing Hotwork: / Foreman / Foreman
Assessing Dust & Fumes: / Foreman / Foreman
Assessing Access & Egress: / Foreman / Foreman
Document / Record Control: / DarrenClancy
Maureen Luker / DarrenClancy
Maureen Luker
Health and Safety Files: / Maureen Luker / Maureen Luker
Health and Safety Monitoring: / DarrenClancy / DarrenClancy
Environmental Matters: / DarrenClancy / DarrenClancy

Each identified individual has prime responsibility for the health, safety and welfare of all persons under their control (including contractors and visitors) and within their area. They should ensure that everyone is aware of the likely hazards they may encounter and the agreed safe working methods. All persons will also be made aware of the relevant emergency procedures.

Records, Notices & Registers

Under Legal Provisions require us to produce and / or display certain Statutory Notices and Abstracts on their premises and to maintain certain Registers, Records and Certificates.