HEALTH AND SAFETY DIRECTORATE

QMUL AUDIT PROGRAMME 2017-2020

Introduction

This paper outlines the QMUL H&S Audit Programme for the next three years. For easy understanding the programme has been provided in two formats – The first table outlines the audit programme in each year and the second provides a three year faculty audit programme for each area.

Each Faculty Management Unit shall be audited at least once over a three-year cycle. The Audit Lead, in consultation with the Director of Health and Safety and the H&S Faculty Managers have assessed each faculty management unitand determined a nominal risk classification, based on the known operational risks of the organisation.

The risk considerations used in developing this plan include:

  • Where multiple regulated hazards are present in a significant proportion of the workplace operations, e.g. Construction work, electrical work, working at heights, hazardous substance, dangerous goods, hazardous building materials, regulated plant, confined spaces, hazardous manual handling and/or occupational noise.
  • Where only a single regulated hazard is present in a significant proportion of the workplace operations, or where multiple regulated hazards are present, but in less than a significant proportion, of the workplace operations, e.g. construction work, electrical work, working at heights, hazardous substance, dangerous goods, hazardous building materials, registrable or regulated plant, confined spaces, hazardous manual handling and/or occupational noise.
  • Where regulated hazards are generally not present in the workplace operations. This includes office-basedadministrative operations, and non-laboratory or workshop-based teaching/learning/research operations.
  • The maturity of the Faculty Management Unit Management Systems
  • Accident/Incident levelsin the Faculty Management Unit

The following table identifies the prioritised three year programme according to the nominal risk classification exercise:

Draft Health and Safety Audit Schedule 2017-2020
2017
School / Institute / Directorate / Heads / Audit Ref / Date
School of Geography / Professor Alison Blunt / 01/2017 / Oct 2017
School of Physics and Astronomy / Professor David Arrowsmith / 02/2017 / Nov 2017
School of Biological and Chemical Sciences / Professor Richard Pickersgill / 03/2017 / Dec 2017
2018
William Harvey Research Institute / Professor Mark Caulfield
Professor Amrita Ahluwalia / 01/2018 / Jan 2018
Biological Services Unit / Sue Keefe / 02/2018 / Feb 2018
School of Electronic Engineering and Computer Science / Professor Simon Lucas / 03/2018 / Mar 2018
Blizard Institute / Professor Tim Warner / 04/2018 / April 2018
School of Economics and Finance / Professor Sujoy Mukerji / 05/2018 / May 2018
Gas Cylinders Audit / Across QMUL / 06/2018 / June 2018
Student and Academic Services / Sarah Cowls / 07/2018 / July 2018
LEV Audit Review / Across QMUL / 08/2018 / Aug 2018
Barts Cancer Institute / Professor Nick Lemoine / 09/2018 / Sep 2018
IT Services / Rhys Davies / 10/2018 / Oct 2018
School of Engineering and Material Science / Professor Wen Wang / 11/2018 / Nov 2018
School of Business and Management / (Dean of School) Professor Frances Bowen / 12/2018 / Dec 2018
2019
Student Union / Mike Wojcik / 01/2019 / Jan 2019
Marketing and Communications / Maggie Leggett / 02/2019 / Feb 2019
Department of Law / Professor ValsamisMitsilegas / 03/2019 / Mar 2019
Human Resources / Dalia Dasgupta / 04/2019 / Apr 2019
Working At Height / Across QMUL / 05/2019 / May 2019
School of History / Professor Julian Jackson / 06/2019 / June 2019
Centre for Commercial Law Studies / Professor Spyros Maniatis / 07/2019 / July 2019
Lifting Equipment / Across QMUL / 08/2019 / Aug 2019
Electricity at Work / Across QMUL / 09/2019 / Sep 2019
School of Politics and International Relations / Professor Adam Fagan / 10/2019 / Oct 2019
DSE and A/R / QMUL / 11/2019 / Nov 2019
Smoking Policy / QMUL / 12/2019 / Nov 2019
2020
COO Office
Principal’s Office
Finance
Development and Alumni
Strategic Planning Office
Research Services and Business Development
Health and Safety / Laura Gibbs / 01/2020 / Jan 2020
ARCS and Doctoral College / Jonathan Morgan and Professor Mike Watkinson / 02/2020 / Feb 2020
Queen Mary Innovation Ltd and QMBio / Dr Graeme Brown / 03/2020 / Feb 2020
Wolfson Institute of Preventive Medicine / Professor Jack Cuzick / 04/2020 / Mar 2020
School of Mathematical Sciences / Professor Boris Khoruzhenko / 05/2020 / Apr 2020
EAF – Asbestos (Review) / Mike Sheppard / 06/2020 / May 2020
EAF – Water Management (Legionella) (Review) / Mike Sheppard / 07/2020 / June 2020
Draft Health and Safety Audit Schedule 2017-2020 by Faculty / Institute / Directorate
Faculty of Humanities and Social Sciences
(Vice-Principal: Professor Matthew Hilton)
Schools / Heads / Audit Ref / Date
School of English and Drama / Professor Warren Boutcher / Complete / Complete
School of Languages, Linguistics and Film / Professor David Adger / Complete / Complete
School of Geography / Professor Alison Blunt / 01/2017 / Oct 2017
School of Economics and Finance / Professor Sujoy Mukerji / 05/2018 / May 2018
School of Politics and International Relations / Professor Adam Fagan / 10/2019 / Oct 2019
Department of Law / Professor ValsamisMitsilegas / 03/2019 / Mar 2019
Centre for Commercial Law Studies / Professor Spyros Maniatis / 07/2019 / July 2019
School of Business and Management / (Dean of School) Professor Frances Bowen / 12/2018 / Dec 2018
School of History / Professor Julian Jackson / 06/2019 / June 2019
Faculty of Science and Engineering
(Vice-Principal: Professor Edmund Burke)
Schools / Heads / Audit Ref / Date
School of Physics and Astronomy / Professor David Arrowsmith / 02/2017 / Nov 2017
School of Biological and Chemical Sciences / Professor Richard Pickersgill / 03/2017 / Dec 2017
School of Electronic Engineering and Computer Science / Professor Simon Lucas / 03/2018 / Mar 2018
School of Engineering and Material Science / Professor Wen Wang / 11/2018 / Nov 2018
School of Mathematical Sciences / Professor Boris Khoruzhenko / 05/2020 / Apr 2020
Faculty of Medicine and Dentistry
(Vice-Principal: Steve Thornton)
Institutes / Institute Directors / Audit Ref / Date
Institute of Dentistry / Professor Ferranti Wong (Interim) / Complete / Complete
Institute of Health Sciences Education / Professor Anthony Warrens / Complete / Complete
Biological Services Unit / Sue Keefe / 02/2018 / Feb 2018
William Harvey Research Institute / Co-Directors
Professor Mark Caulfield
Professor Amrita Ahluwalia / 01/2018 / Jan 2018
Blizard Institute / Professor Tim Warner / 04/2018 / April 2018
Wolfson Institute of Preventive Medicine / Professor Jack Cuzick / 04/2020 / Mar 2020
Barts Cancer Institute / Professor Nick Lemoine / 09/2018 / Sep 2018
Professional Services
(Laura Gibbs, Chief Operating Officer)
Department / Director or Manager / Audit Ref / Date
Estates and Facilities – Infrastructure and Maintenance / Mike Sheppard
(Mark Vinter) / External Audit / Sept 17
Estates and Facilities –
Facilities Management (Incl catering/hospitality, Portering, Grounds) / Mike Sheppard
(Lynda Bradish) / External Audit / Sept 17
Estates and Facilities –
Capital Projects / Mike Sheppard / External Audit / Sept 17
Estates and Facilities-
Residential Services and Security / Mike Sheppard
(Steven Exley) / External
Audit / Sept 2017
Student Union / Mike Wojcik / 01/2019 / Jan 2019
Student and Academic Services / Sarah Cowls / 07/2018 / July 2018
Marketing and Communications / Maggie Leggett / 02/2019 / Feb 2019
IT Services / Rhys Davies / 10/2018 / Oct 2018
COO’s Office
Principal’s Office
Finance
Development and Alumni
Health and Safety
Research Services and Business Development
Strategic Planning Office / Laura Gibbs / 01/2020 / Jan 2020
Human Resources / Margaret Ayers / 04/2019 / Apr 2019
Queen Mary Innovation Ltd and QMBio / Dr Graeme Brown / 03/2020 / Feb 2020
ARCS and Doctoral College / Jonathan Morgan and Professor Mike Watkinson / 02/2020 / Feb 2020
Significant Health and Safety Risk Areas
Department and Topic / Director or Manager / Audit Ref / Date
EAF – Asbestos(Review) / Mike Sheppard / 06/2020 / May 2020
EAF – Water Management (Legionella)(Review) / Mike Sheppard / 07/2020 / June 2020
Gas Cylinders Audit / Across QMUL / 06/2018 / June 2018
LEV Audit Review / Across QMUL / 08/2018 / Aug 2018
EAF – Contractor Management**Included in External Audit / Mike Sheppard / External Audit / Sep 2017
EAF - Planned Preventative Maintenance**Included in External Audit / Multi School & Mike Sheppard / External Audit / Sep 2017
Working At Height / Across QMUL / 05/2019 / May 2019
Lifting Equipment / Across QMUL / 08/2019 / Aug 2019
Electricity at Work / Across QMUL / 09/2019 / Sep 2019
DSE and A/R / Administrative Audit / 11/2019 / Nov 2019
Smoking Policy / Administrative Audit / 12/2019 / Nov 2019
Completed Audits
School / Institute / Directorate / Date Completed
Institute of Dentistry / April 2016
School of English and Drama / May 2016
School of Language, Linguistics and Film / June 2016
Institute of Health Sciences Education / September 2016

The table above shows audits that were completed recently. Therefore, they will receive an audit in the next round of the audit program.

1

H&S audits schedule 2017-2020

Health and Safety Directorate

Status: Live – September 2017

Author: Ross Baker, Health and Safety Manager (HSS) and Audit Lead

(QMUL_HS_152_Listed Audit Schedule 2017-2020)