HARMSWORTH MEMORIAL TRUST
Minutes of the meeting held on Monday 21st September 2015 at The Memorial Hall, Benenden
Present: Cllrs Thomas (Chair), Barker, Chorlton, Davies, J Ellis, P Ellis, Henning, Marshall
In Attendance: Caroline Levett – Clerk; Rowena Hagell – Village Hall Administrator; 10 parishioners
090/15 Apologies
Apologies were received from Cllrs Davies and Reynolds.
091/15 DECLARATIONS OF INTEREST
There were no declarations of a prejudicial or pecuniary interest.
092/15 MINUTES OF THE MEETING HELD ON 20TH JULY 2015
It was resolved that the minutes be approved and signed by the Chairman.
093/15 Matters Arising
i. Reconstitution of HMT
Cllr Barker advised that the required forms have been signed by HMT trustees and returned to the solicitors.
094/15 BENENDEN VILLAGE HALL
i. Hall Administrator Report
Rowena Hagell, Hall Administrator, presented the previously circulated Village Hall July and August reports and finance summaries to the meeting with the following items highlighted:
- It was agreed that drapes for the small hall are not a priority.
- An outstanding requirement of the fire assessment is to replace the main hall doors with fire doors. This should be undertaken as soon as three quotes have been received.
- HMT Trustees resolved to approve the updated lighting agreement.
ii. Car Park
A meeting is taking place on 8th October with HMT trustees, KCC and a school governor to discuss development of the car park and changes to the playground when the new school is built.
095/15 IDEN GREEN – HOUSING UPDATE
Properties have been advertised and ERHA will be starting the process of looking for tenants.
096/15 PLAYGROUND UPDATE
- Cllr Thomas advised that prices from suppliers are still awaited.
- The Play Area Safety Inspection Reports carried out by PlaySafety Ltd had been circulated prior to the meeting. The Clerk will obtain quotes to carry out the work to address issues assessed as having a medium risk level. There were no areas of high risk.
097/15 SECURING TRUST PROPERTY
Following communication from other parishes and TWBC regarding travellers it had been recommended that land is secured. Trustees did not support securing property and it was felt that there should be better provision of proper sites for travellers.
098/15 ST GEORGE’S
i. Flat
There are now tenants in the flat.
The bath has had to be replaced due to damage previously undiscovered.
099/15 FINANCE REPORT
i. Monthly Finance report. Resolved that payment of the August 2015 cheque list is ratified and approved and the Chairman of the meeting signed the Bank reconciliation and Bank statement for July and August.
100/15 CORRESPONDENCE
No items.
101/15 ITEMS FOR FUTURE CONSIDERATION
No items for future consideration.
102/15 DATE OF NEXT MEETING
The date of the next meeting is Monday 19th October 2015 at the Memorial Hall, Benenden immediately after the Parish Council meeting.
The meeting closed at 9:50pm
Chairman………………………………………………………. Date………………………………………. Page 2
These minutes are not a verbatim report of the meeting, but a summary of discussion and decisions taken at the meeting