HARLANCOMMUNITYSCHOOL DISTRICT BOARD MEETING

(For approval on 9-25-2017)

AUGUST 17, 2017

The Board met for a regular meeting at 4:30 p.m. on Thursday, August 17, 2017, in the Board Room at Harlan Community High School.PresidentLonnie Muxfeldt presided with Board members Al Hazelton,Angie Monson, Kathy Mahlberg andAmy Rueschenberg. Joni Larsen and Monte Schechingerwere absent.

Administrators Present:Justin Wagner

Staff Present:Brian Gubbels

Media:Amy Barrett and Bob Bjoin

APPROVAL OFAGENDA: Rueschenbergmoved, seconded by Hazelton to approve theagenda. Motion carried 5-0.

RESIGNATION OF PERSONNEL: Monson moved, seconded by Mahlberg to approve the resignation of Diana Graham as Elementary Food Service. Motion carried 5-0.

EMPLOYMENTOF PERSONNEL: Rueschenbergmoved, seconded by Hazelton to approve the employment of Zachary Rodenborn as High School Food Service; KonnieSchechinger as High School- School based Interventionist; Mollie Wooster as Primary School Associate; Carmen Rasmussen as Elementary Food Service; and Dawn Newland as Intermediate School Associate. The employment of Julie Funk was not acted on as she declined employment. Motion carried 5-0.

APPROVAL OF PURCHASE OF TOOLCAT: Mahlbergmoved, seconded by Monson to approve the purchase of a Toolcat with PPEL funds in the amount of $57,446.75. Motion carried 5-0.

APPROVAL OF OPERATIONAL SHARING: Hazelton moved, seconded by Rueschenberg to approve 2017-18 operational sharing with Audubon Community School District with Matt Koesters as Transportation Director and Kelli Klaassen as Human Resources Director. Motion carried 5-0.

APPROVAL OF FACILITIES RENTAL AGREEMENT: This item was tabled.

APPROVAL OF 2017-2018 BOARD MEETING DATES: Mahlbergmoved, seconded by Rueschenberg to approve the 2017-2018 Board meeting dates as presented. Motion carried 5-0.

POLICY APPROVAL – SECOND AND FINAL READING: Rueschenbergmoved, seconded by Hazelton to approve the updates and second and final reading of Policy 401.12- Employee Use of Cell Phones; Policy 401.12 R1- Employee Use of Cell Phones Regulation; Policy 401.13- Staff Technology Use Policy; Policy 401.13 R1- Staff Technology Use Regulation; Policy 710.4- Meal Charges; Policy 605.6 E1- Internet Use and Regulations Letter to Parents; Policy 505.5- Graduation Requirements. Motion carried 5-0.

POLICY APPROVAL – LAW CHANGES - FIRST AND FINAL READING: Monson moved, seconded by Rueschenberg to approve the updates and first and final reading due to law changes of Policy 303.3- Administrator Contract and Contract Nonrenewal; Policy 405.4- License Employee Continuing Contracts; and Policy 405.9- License Employee Probationary Status. Motion carried 5-0.

APPROVAL OF IWCC CONTRACT – CONCURRENT ENROLLMENT COURSES:

Rueschenbergmoved, seconded by Hazelton to approve the IWCC contract for concurrent enrollment courses. Motion carried 5-0.

APPROVAL OF CONSENT AGENDA: Hazeltonmoved, seconded by Mahlberg, to approve the consent agenda as presented. This included the minutes from the previous board meetings, accounts payable for Julyand August, August General Fund (Operating Warrants). Trust Fund Warrants, Agency Fund Warrants and Physical Plant and Equipment Fund Warrants. Motion carried 5-0.The approved warrants are as follows:

OPERATING FUND
AHLERS & COONEY, P.C. / LEGAL SERVICES / 1,710.00
AHRENHOLTZ, MARY / IPERS REIMBURSEMENT / 388.87
BOLAND RECREATION / PLAYGROUND MATERIALS / 3,200.00
BYTESPEED, LLC / SUPPLIES / 2,840.49
CARQUEST / PARTS / 88.04
CHIPMAN, REBECCA / IPERS REIMBURSEMENT / 379.35
CINTAS / LAUNDRY / 61.62
CLARINDA COMMUNITY SCHOOL DISTRICT / TUITION / 3,066.32
CORVUS INDUSTRIES AND BR BLEACHERS / INSPECTION / 225.00
COUNSEL OFFICE & DOCUMENTS / COPIER LEASE / 789.28
CROGHAN, ROBERT / SPED ROOM PROJECT / 7,650.00
CROSS DILLON TIRE / TIRES & TUBES / 1,249.00
DAEGES, STEVE / IPERS REIMBURSEMENT / 364.17
DAVENPORT COMMUNITY SCHOOL DISTRICT / TUITION / 5,458.96
DELTA DENTAL / EMPLOYEE INSURANCE / 9,755.10
ED M. FELD EQUIPMENT CO. / PURCHASED SERVICES / 8,162.60
EXPRESS LUBE AND TIRE, LLC / TIRES & TUBES / 12.15
FARMERS MUTUAL COOP TELEPHONE CO. / TELEPHONE SERVICE / 4,929.96
FLINN SCIENTIFIC INC. / MATERIALS / 838.27
FOLLETT SCHOOL SOLUTIONS, INC. / PURCHASED SERVICES / 2,182.50
FOX MACHINE SHOP / PURCHASED SERVICES / 45.00
GREEN HILLS AEA / TRAINING / 799.30
HARLAN COMM. SCHOOL EDUCATION FOUNDATION / FLOW THROUGH DONATION / 5,000.00
HARLAN MUNICIPAL UTILITIES / UTILITIES / 30,041.07
HARLAN NEWSPAPERS / SUPPLIES/LEGAL PUBLICATIONS / 320.18
HARLAN, CITY OF / PURCHASED SERVICES / 1,361.00
HEARTLAND CARPET CLEANING / PURCHASED SERVICES / 662.00
HOLIDAY INN AIRPORT / TRAVEL / 272.16
INTERACTIVE EDUCATIONAL SERVICES / WEB HOSTING / 3,600.00
IOWA DEPARTMENT OF EDUCATION / SUMMER ONLINE CLASSES / 1,250.00
IOWA DEPARTMENT OF HUMAN SERVICES / MEDICAID STATE SHARE / 79,681.69
IOWA DIVISION OF LABOR SERVICES / INSPECTION FEE / 160.00
IOWA SCHOOL FINANCE INFORMATION SYSTEMS / BACKGROUND CHECKS / 142.50
JAZZ EDUCATORS OF IOWA / MEMBERSHIP / 20.00
KEARNEY, BILL / SUPPLIES REIMBURSEMENT / 99.60
KROGER & SONS HAULING, LLC / GARBAGE COLLECTION / 880.00
MADISON NATIONAL LIFE / EMPLOYEE INSURANCE / 2,794.57
MATHESON TRI-GAS INC / MATERIALS / 128.48
MID AMERICAN ENERGY / UTILITIES / 10.21
MIDWEST AUTOMATIC FIRE SPRINKLER / SPRINKLER INSPECTION / 540.00
NAPA / PARTS / 1,300.10
NELSON FARM SUPPLY / SUPPLIES / 386.10
O'REILLY AUTOMOTIVE INC. / PARTS / 7.99
OUR OWN UPHOLSTERY / PURCHASED SERVICES / 25.00
PAPER CORPORATION / SUPPLIES / 1,165.99
PETSCHE PLUMBING & HEATING INC / SUPPLIES/REPAIRS / 1,491.21
PIZZA RANCH / SUPPLIES / 12.00
PROJECT LEAD THE WAY, INC. / PARTICIPATION FEES AND SUPPLIES / 5,635.00
ROGERS PEST CONTROL LLC / PEST CONTROL / 360.00
SCHOLASTIC INC. / MATERIALS / 469.75
SCHOOL SPECIALTY, INC. / SUPPLIES / 1,170.21
SEGEBART, CARRIE / OPEN ENROLLMENT TRANSPORTATION / 763.23
SHELBY COUNTY SOLID WASTE AGENCY / GARBAGE / 31.00
SIOUX CENTRAL COMMUNITY SCHOOL DISTRICT / TUITION / 5,305.53
SONDERMAN CLEANING SERVICE / PURCHASED SERVICES / 25.50
SOUTHWEST IOWA BANDMASTERS / REGISTRATION / 25.00
STUDER HARLAN DO IT BEST HARDWARE / SUPPLIES / 765.86
TIMBERLINE BILLING SERVICES LLC / MEDICAID BILLING SERVICES / 3.26
US PLASTIC CORP. / SPED ROOM PROJECT / 491.49
W.W. GRAINGER, INC. / SUPPLIES / 1,069.20
WEST INTERACTIVE SERVICES CORP. / PURCHASED SERVICES / 2,374.50
STUDENT ACTIVITY FUND
ABRAHAM LINCOLN HIGH SCHOOL / ENTRY FEES / 150.00
AMERICAN BAND ACCESSORIES / SUPPLIES / 591.83
AMERICAN CANCER SOCIETY / FUNDRAISING PAYMENT / 2,949.20
ATLANTIC BOTTLING CO. / SUPPLIES / 748.72
ATLANTIC COMMUNITY SCHOOL DISTRICT / ENTRY FEES / 80.00
CORE-MARK MIDCONTINENT, INC / SUPPLIES / 651.54
DECKER SPORTING GOODS / SUPPLIES / 400.00
FAIRFIELD INN AND SUITES / TRAVEL / 1,288.00
GATORADE COMPANY / SUPPLIES / 295.00
GRAPHIC EDGE / SUPPLIES / 2,212.65
HARLAN GOLF & COUNTRY CLUB / ENTRY FEES / 110.00
HARLAN LITTLE LEAGUE / SUPPLIES / 319.00
IOWA FOOTBALL COACHES ASSOCIATION / MEMBERSHIP / 55.00
IOWA GIRLS COACHES ASSOCIATION / MEMBERSHIP / 115.00
IOWA HIGH SCHOOL ATHLETIC ASSN. / TICKET SALES / 5,873.20
IOWA HIGH SCHOOL BASEBALL COACHES ASSN. / REGISTRATION / 225.00
K-MAC AWARDS / MATERIALS/SERVICES / 35.52
LOU'S SPORTING GOODS / SUPPLIES / 1,001.39
MARINA MUSIC LLC / SUPPLIES / 393.00
MARKHAM, ERIN / PURCHASED SERVICES / 1,000.00
MATHESON TRI-GAS INC / MATERIALS / 114.98
MURPHY SIGNS / PURCHASED SERVICES / 140.00
NORTHWEST FITNESS / SUPPLIES / 135.00
OUR OWN UPHOLSTERY / PURCHASED SERVICES / 190.00
SOMETHING UNIQUE / SUPPLIES / 196.00
W.W. GRAINGER, INC. / SUPPLIES / 40.41
CAPITAL FUNDS PROJECT
HEWLETT-PACKARD FINANCIAL SERVICES / COMPUTER LEASE / 69,777.83
PHYSICAL PLANT & EQUIPMENT
BYTESPEED, LLC / EQUIPMENT / 7,149.51
CONTROL SERVICES INC. / PURCHASED SERVICES / 522.00
GETZSCHMAN HEATING, LLC / PURCHASED SERVICES / 2,196.00
MEINERS PLUMBING AND HEATING / INTERMEDIATE RESTROOM PROJECT / 12,610.62
PETSCHE PLUMBING & HEATING INC / SUPPLIES/REPAIRS / 1,679.40
RIVERSIDE TECHNOLOGIES / REPAIRS / 331.00
SCHOOL NUTRITION FUND
FARMERS MUTUAL COOP TELEPHONE CO. / TELEPHONE SERVICE / 59.54
HARRIS SCHOOL SOLUTIONS / MERCHANT PROCESSING / 86.90
HY-VEE FOOD STORE / SUMMER FOOD PROGRAM SUPPLIES / 12,884.12
IOWA DIVISION OF LABOR SERVICES / INSPECTION FEE / 160.00

DISCUSSION ITEMS: The Board discussed back to school items and committee work.

ADJOURNMENT: Rueschenbergmoved, seconded by Monson to adjourn. Motion carried 5-0 and the meeting was adjourned at 5:11 p.m.

Next Meeting: – September 18, 2017, 4:30 p.m. – Board Room

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Board PresidentBoard Secretary