HARDEN & DISTRICT

Picnic Race Club

36th Annual Race Meeting

Saturday 22nd October, 2016
STALLHOLDERS APPLICATION FORM

The Harden & District Picnic Races are held at The Harden Racecourse, Burley Griffin Way, Harden. The six (6) race program will commence at 1pm and coincides with the Mooney Valley Cox Plate.

Please print clearly in block letters

Contact Name:______

Business Name:______

Address:______

Phone:______Mobile:______

Email:______

Description of product to be sold:

Any Special Requirements: (There may be an additional charge)

□Standard Site □Double Standard Site □Powered Standard Site □Powered Double Site

3mx3m: $30 6mx6m: $ 3mx3m: $60.00 6mx6m: $

√√√ Checklist – Stallholder to complete √√√
Included with this application is:-
□Payment of $______(Cheques/money orders payable to Harden Picnic Race Club)
□Copy of current Public Liability Insurance Cover of $20million.Must attach ‘Certificate of Currency’.
□Copy of Food Business Notification Confirmation Notice & Reference Number if applicable.
□Copy of Food Safety Supervisor Certificate (if serving food).
RETURN TO: Harden & District Picnic Race Committee, PO Box 29, Harden NSW 2587 / OFFICE USE ONLY
Receipt No:
______
Date Received:
______
Allocated Site No:
______

STALLHOLDER INFORMATION

  • The Harden & District Picnic Races is to be held on Saturday 22ndOctober at the Harden Racecourse with the first race commencing at 1pm.
  • Stalls can commence setting up from 9am and must be ready to commence trade by 11am.
  • There is to be no vehicle movement within the market stall area between 11am and 5pm for crowd safety reasons. Pack up is preferred from 5pm onwards.
  • Applications must be received by Friday 14thOctober 2016. Applications cannot be processed orbooking confirmed until receipt of completed application form, payment (if paying by cheque or moneyorder), public liability insurance certificate of currency and food notification notice and copy of Food Safety Supervisor (if applicable).
  • Site fees can also be paid with cash on arrival and receipts will be issued to all stall holders on the day of the Races.
  • Some stall applications may not be accepted mainly for reasons of duplication & limited numbers. Nonacceptanceis not a reflection on the stall or stall holders quality.
  • Public liability insurance and safe food handling requirements are the responsibility of the stall holder.
  • Stall holders selling food and general beverages such as soft drinks, coffee, etc are required to holdcurrent registration under the NSW Food Authority and have in place a Food Notification Form forTemporary Events. For further details refer
  • Stall holders must supply their own set up equipment i.e. tables, chairs, shade structures. If a shadestructure is used, it must be properly secured.
  • Stall furniture, equipment, marquee guy ropes, vehicles (if part of the stall), etc must be completelycontained within and not extend outside the stall site area.
  • All electrical leads and equipment must be tagged and tested satisfactorily, in accordance with OH&Slegislation.
  • Stall holders are to dispose of all their own waste material into the bins provided around the market stallarea.
  • Each stall holder will have a pre-allocated site determined by the committee. Position requests will benoted but are not guaranteed.
  • Stall fees are not refundable in the event of inclement weather conditions or no show by stall holder.