HAMMER MILL, DUST COLLECTION SYSTEM AND OTHER SUBSYSTEMS SDSC SHAR, ISRO

REQUEST FOR PROPOSAL

DESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF HAMMER MILL, DUST COLLECTION SYSTEM AND THEIR SUBSYSTEMS AS PER TECHNICAL SPECIFICATIONS

SatishDhawan Space Centre, SHAR

Indian Space Research Organization

Sriharikota -524 124, A.P

Contents

Contents / Page
Information to Bidders
  1. Preparation of Bids
/ 1
  1. Bid Evaluation
/ 2
Section I: General Terms and Conditions of Contract
  1. Introduction
/ 7
  1. Scope of Work and Technical Specifications
/ 7
  1. Works under Purchaser’s scope
/ 7
  1. Supplier’s obligations & Functions
/ 8
4.1 Specifications and Drawings / 8
4.2 Approval of Technical documents / drawings / 8
4.3 Design & Supply of hammer mill, dust collection system and their subsystems / 8
4.4 Inspection and testing / 8
4.5 Delivery and Storage / 9
4.6 Installation / 9
4.7 Records / 10
4.8 Equipment Erection / 10
4.9 Drawings and O & M Manuals / 11
4.10 Training / 11
  1. Schedule of Price
/ 11
  1. Delivery terms
/ 11
  1. Mode of Payment
/ 12
  1. Terms of Payments
/ 12
  1. Delivery Schedule
/ 12
  1. Earnest Money Deposit (EMD)
/ 12
  1. Risk Coverage
/ 13
  1. Security Deposit
/ 13
  1. Packing and Forwarding
/ 13
  1. Warranty
/ 13
  1. Guarantees
/ 14
  1. Performance Bank Guarantee
/ 14
  1. Disclosure and use of information by the supplier
/ 14
  1. Applicable law and Jurisdiction
/ 14
  1. Force Majeure
/ 14
  1. Safety and Security
/ 15
  1. General
/ 15
21.1 Site Details / 15
21.2 Power Supply / 15
21.3 Work Rules / 15
21.4 Site Clearance / 15
21.5 Accommodation / 15
21.6 Medical Facilities / 15
21.7 Work Programme / 15
21.8 Sub-contracts / 16
21.9 Changes and modification to specifications, designs, drawings and qualitative/ quantitative requirements / 16
21.10 Cancellation / 16
Section 2: Technical Specifications of RVD 4000 liters and its subsystems
1.1 Introduction / 18
1.1.1 Details of handled material / 19
1.1.2 Process flow chart / 20
1.1.3 Elements of grinding system / 21
1.2 Working, Operational sequence, control philosophy and interlocks / 21
1.2.1 Working of AP grinding system / 21
1.2.2 Operational sequence / 21
1.2.3 Interlocks / 22
1.3 Scope of the supplier / 22
1.4 Quality assurance plan / 23
1.5 Factory acceptance test(FAT) / 24
1.6 Site Acceptance Test (SAT) / 25
1.7 Training and Documentation / 25
1.8 Department scope / 25
1.9 Hammer mill, dust collection system and other subsystems shall include the following / 26
Annexure I: Technical Specifications / 27
Table 1 Specifications of Hammer mill / 27
Table 2 Specifications of Screw feeder / 28
Table 3 Specifications of drive system for mill motor / 28
Table 4 Specifications of drive system for screw feeder / 29
Table 5 Specifications of hopper for screw feeder / 30
Table 6 Specifications of Master hopper with valve / 30
Table 7 Specifications of Mill base plate / 31
Table 8 Specification of Dust collection system / 31
Table 9 Specification of Centrifugal blower / 32
Table 10 Specification of hopper magnets / 33
Table 11 Special tooling / 34
Annexure II: List of Spares / 35
Annexure III: Vendor Evaluation Criteria / 36
Annexure IV: Schedule of Prices / 37
Annexure V: Exceptions and Deviations / 38

HAMMER MILL, DUST COLLECTION SYSTEM AND OTHER SUBSYSTEMS SDSC SHAR, ISRO

HAMMER MILL, DUST COLLECTION SYSTEM AND OTHER SUBSYSTEMS SDSC SHAR, ISRO

PREPARATION OF BIDS- INFORMATION TO BIDDERS

1.1. VALIDITY OF OFFER

Bid shall remain valid for acceptance for a period of 4 (Four) months from the due date of submission of the Bid. The Supplier shall not be entitled during the said period to revoke or cancel his Bid or to vary the Bid except and to the extent required by Purchaser and communicated in writing. Bid shall be revalidated for extended period as required by Purchaser in writing. In such cases, unless otherwise specified, it is understood that validity is sought and provided without varying either the quoted price or any other terms and conditions of Bid finalized till that time.

1.2. COST OF BIDDING

All direct and indirect costs associated with the preparation and submission of Bid (including clarification meetings and site visit, if any), shall be to Supplier's account and the Purchaser will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Bid process.

1.3. SCHEDULE OF PRICES

The schedule of prices shall be read in conjunction with all the sections of proposal document.

For lumpsum contract, the lumpsum prices quoted by the Supplier shall be firm and fixed for the completion of the work, unless stated otherwise. The price must be filled in the online format in line with the ‘Schedule of Prices’. The price bid format is given in annexure IV.

1.4. DOCUMENTS COMPRISING THE BID

PART – I TECHNICAL AND UNPRICED COMMERCIAL PART

Technical bid shall be submitted online in the format ‘documents solicited from the vendor’ and the following documents shall be attached along with the technical bid. If sufficient space is not available for on line submission, the same in hard copy form shall be send to Department by courier/ post to reach before the tender opening date, failing which the on-line bid will not be considered for evaluation. No attachment with price information shall be attached along with the technical bid.

i. Submission of bid letter along with one set of proposal document should be duly signed and stamped as token of acceptance

ii. All the annexures enclosed in proposal should be duly filled, signed and sealed

iii. Unpriced copy of schedule of prices with all other commercial terms and conditions should be duly filled (Prices to be kept blank), signed and stamped

iv. Data sheets for all the equipment & checklists enclosed in proposal duly filled, signed, & stamped.

v. Technical details, equipment general arrangement drawings with part list, catalogue, layout drawings, P & I diagram, catalogues etc as applicable and any other drawing, document as mentioned in the proposal.

vi. Audited balance sheet including profit and loss account for the last three financial years showing annual turnover.

vii. Latest income tax clearance certificate.

viii. Latest solvency certificate from a scheduled bank.

ix. List of projects in hand & completed during the last 3 financial year indicating the name of client, contact person, contract value, nature of work, work completed, work balance, name of Consultant, month & year of commencement & completion etc.

x. Schedule Bar chart.

xi. Execution Plan.

xii. Any other relevant document, Supplier desires to submit.

xiii. The bidder shall furnish a list of all critical items / sub-assemblies along with offer which are bought out by the bidder and proposed to be used, along with necessary details such as manufacturer’s name, brand, model no etc

1.6 PART – II PRICED COMMERCIAL BID

Commercial bid shall be filled in on line ‘price bid format’ and no scanned copy should be attached along with the technical bid. No deviations, terms and conditions, assumptions, conditions, discounts etc. shall be stipulated in price bid. Purchaser will not take cognizance of any such statement and may at their discretion reject such bids.

  1. BID EVALUATION
  2. As the item is to be used for hazardous operation and the fine control over the specification is to be adhered, ONLY PARTIES WHO HAD SUPPLIED SAME OR HIGHER CAPACITY HAMMER MILL FOR USAGE IN EXPLOSIVE/HIGH ENERGETIC MATERIAL WILL BE CONSIDERED. Experience in similar equipment will not be considered.
  3. The offer shall be for complete scope of work as specified in tender document. Part/Spilt offer is NOT acceptable.
  4. During evaluation, purchaser may request Supplier for any clarification on the bid upon additional documents which is to be complied with; otherwise offer will be deemed incomplete.
  5. Techno-commercial discussion shall be arranged with Supplier, if needed. Supplier shall depute his authorized representatives for attending discussions. The representatives attending the discussions shall produce authorization from his organization to attend the discussion and sign minutes of meeting on behalf of his organization if required. The authorized representative must be competent and empowered to settle/decide on all technical and commercial issues.
  6. The complete scope of work is defined in the Proposal document. Only those Suppliers who undertake total responsibility for the complete scope of work as defined in the Proposal document shall be considered.
  7. In case Bid does not fully comply with the requirement of Proposal document and the Supplier stipulates deviations to the clauses of the proposal in Schedule of deviations, which are unacceptable to the Purchaser, the Bid will be rejected.
  8. Performance of Supplier on similar works executed/ under execution shall be taken into consideration before selecting the Supplier for opening his price bid.
  9. Purchaser reserves right to visit client’s site for verification/validation.
  10. The time schedule for completion is given in the Proposal document. Supplier is required to confirm the completion period unconditionally.
  11. Purchaser reserves the right to accept a bid other than a lowest and to accept or reject any bid in full or part without assigning any reasons. Such decisions by the Purchaser shall bear no liability on the Purchaser whatsoever consequent upon such decision.
  12. Purchaser shall not be obliged to furnish any information / clarification to unsuccessful Suppliers as regards to non acceptance of their Bids.

1

HAMMER MILL, DUST COLLECTION SYSTEM AND OTHER SUBSYSTEMS SDSC SHAR, ISRO

Section – 1

General Terms and Conditions of Contract

GENERAL TERMS AND CONDITIONS OF CONTRACT

1 INTRODUCTION

SDSC SHAR invites tenders in sealed covers from reputed firms with proven ability forDESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF HAMMER MILL, DUST COLLECTION SYSTEM AND THEIR SUBSYSTEMS AS PER TECHNICAL SPECIFICATIONSfor SDSC SHAR, Sriharikota.”

2 SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

The scope of work is given below and technical specifications are given in the enclosure to the RFP document. The general terms and conditions are given below.

The details of scope of work:

  1. Detailed design shall be presented to the Department and any suggestion to be incorporated and obtaining the clearance for realization.
  2. Realization of the system as per the technical specifications and approval of the Department
  3. Required handling systems for transportation and erection at site.
  4. Submission of detailed work break-up structure with schedules and resources.
  5. Supplier shall carry out inspection at identified stages and the copies of such reports after inspection shall be forwarded to Purchaser. The original copies of certificates shall be submitted along with other documents at the time of acceptance testing.
  6. Supply of List of essential spare as per RFP. Any other critical spare not mentioned in list has to suggest by the supplier. The supplier has to ensure the supply of all essential spares and material for trouble free operation of the equipment for ten years. The scope of the work is not limited to the above but also includes all the requirements for the fully functioning the system and to meet all the requirements regardless of whether they are explicitly mentioned or not.
  7. Acceptance tests are to be worked out in mutual consultation with department.
  1. WORKS UNDER PURCHASER’S SCOPE
  2. The overall layout of building indicating bay / service room, their physical dimension
  3. Design Review and clearance: The design report will be subjected to the review by expert committee.
  4. Approval of Quality Assurance Plan
  5. Clearance for manufacture of interfaces
  6. Stage inspections or third party inspection.
  7. Pre-delivery / dispatch inspection.
  8. Inspection of fully commissioned system
  1. SUPPLIER’s OBLIGATIONS & FUNCTIONS
  2. SPECIFICATIONS AND DRAWINGS

The Supplier shall execute the works in compliance with the provisions of CONTRACT, good engineering practices and code requirements.

4.2 APPROVAL OF TECHNICAL DOCUMENTS / DRAWINGS

4.2.1 Party shall produce the schedule of drawings and documents to be submitted for review, approval and information with submission date.

4.2.2 Party shall produce the configuration drawings for SHAR approval.

4.2.3 Party shall convey Quality Assurance Plan (QAP). The QAP shall list down various stages of inspection and inspection agency namely supplier quality Control agency & 3rd party inspection agency, if engaged. Elaborate Quality Assurance Plan (QAP) is to be prepared& furnished for review & approval.

4.2.4 Detailed equipment list and bill of materials.

4.2.5 General arrangement (GA) drawings shall be submitted for approval.

4.2.6 No activity shall be executed unless Purchaser’s approval is obtained. The above documents / drawings shall be submitted in a format approved by Purchaser. Quality Assurance Plan shall be strictly in accordance with Quality Control Manual and Formats to be provided after the award of CONTRACT.

4.3 DESIGN& SUPPLY OF HAMMER MILL, DUST COLLECTION SYSTEM AND THEIR SUBSYSTEMS.

4.3.1 Design, Supply, Testing, erection, Integration and commissioning of Hammer Mill, Dust Collection system and their sub systems shall be as per Section 2.

4.3.2 Any item which may not have been specifically mentioned herein but are needed to complete the equipment / system shall also be treated as included and the same shall also be supplied and erected at no extra cost, unless otherwise specifically excluded as indicated.

4.3.3 All these goods or material shall be supplied or used shall be new and of first quality. Where imported or partly imported goods or material are offered or intended to be used, the fact must be specifically stated and brought to the notice of Purchaser.

4.4 INSPECTION AND TESTING

4.4.1 As per the procedures detailed in Section 2.

4.4.2 The supplier shall identify and inform various stages of inspectionincluding sub systems, components and bought out items etc., to SDSC, SHAR. The approved QAP shall be followed during course of Supply, Erection & Testing.

4.4.3 Purchaser reserves the right to inspect all phases of Supplier’s operations through its representatives and/or third party inspection agency approved by the Purchaser. Therefore it is the responsibility of the supplier to provide the necessary support for the inspection agency and get the works inspected at all stages of work as identified in quality assurance plan. The presence or absence of a Purchaser’s representative does not relieve the Supplier of the responsibility for quality control in all phases of the work. In the event that any of the work being done by the Supplier or any Sub-Supplier is found by Purchaser’s representatives to be unsatisfactory or not in accordance with the drawings, procedures, specifications, and standards the Supplier shall, upon verbal notice of such discrepancy or deficiency, take immediate steps to revise the work in a manner to conform to the relevant drawings, procedures and specifications. The Supplier shall carry out required supervision and inspection as per Quality Assurance Plan and furnish all assistance required by the Purchaser in carrying out inspection work during this phase.

4.4.4 The authorized inspectors of the purchaser shall have access to the premises of the supplier and its sub-contractors at all reasonable times. All the equipments, instruments, tools that are necessary for the inspection shall be provided by the supplier on demand by purchaser’s own inspectors or a third party authorized by purchaser. Inspection by purchaser’s own inspectors or by third party authorized by purchaser shall not absolve the responsibility of the supplier from proper performance of the system and from the guarantee/warranty clauses stipulated in the contract.

4.4.5 Pre – delivery Inspection: As per the procedures detailed in Section 2.

4.5 DELIVERY AND STORAGE

4.5.1 Dispatch Instructions given in the Contract shall be strictly followed. Failure to comply with the instructions may result in delay in payment apart from imposing any other charges as may be deemed to fit.

4.5.2 The Supplier shall be responsible for transporting all the equipment to site, unloading and storage. No equipment shall be delivered without obtaining dispatch clearance from Purchaser. All the equipment shall be properly packed to avoid any damage during transportation / handling / storage.

4.5.3 Party shall undertake the responsibility of the system and its components during transportation to Sriharikota and during erection, testing and commissioning of the same at suitable location identified by SDSC, SHAR and until handing over the system to SDSC, SHAR after its acceptance.

4.6 INSTALLATION

4.6.1 Supplier’s staff shall include adequate number of competent erection engineers with proven experience on similar works to supervise the erection works and sufficient skilled, unskilled and semiskilled labour to ensure completion of work in time.

4.6.2 Supplier’s erection staff shall arrive at site on date agreed by Purchaser. Prior to proceeding to work, Supplier shall however, first ensure that required/sufficient part of his supply has arrived at site.

4.6.3 Certain material handling equipment are available with purchaser and the same shall be extended free of cost for carrying out unloading and erection at purchaser’s site. However party shall convey the list of material handling equipment needed for the above purpose. If the required material handling equipment is found unavailable, the supplier shall has to arrange the same by its own.

4.6.4 Erection of equipment may be phased in such a manner so as not to obstruct the work being done by Other Suppliers and / or operating staff that may be present at that time.

4.6.5 During erection, Purchaser’s engineer will visit site from time to time with or without Supplier’s engineer to establish conformity of the work with specification. Any deviations, deficiencies or evidence of unsatisfactory workmanship shall be corrected as instructed by Purchaser.

4.6.6 Supplier shall carry out work in a true professional manner and strictly adhere to the approved drawings. Any damage caused by Supplier during erection to new or existing building shall be made good at no extra cost to Purchaser.

4.6.7 Supplier shall provide the list of spares required for hassle free operation of the equipment with cost and probable suppliers. Any special tool used during erection and commissioning is to be supplied at the time of hand over without any additional cost.

4.7 RECORDS

4.7.1 Supplier shall maintain records pertaining to the quality of erection work in a format approved by Purchaser. Whenever erection work is complete, Supplier shall offer erected equipment for inspection to Purchaser’s engineer who along with Supplier’s engineer will sign such records on acceptance.

4.7.2 The complete project, right from component level till the complete system performance tested including sub – assembly shall be properly documented with drawing, configuration drawings, Test certificate etc.

4.7.3 There shall be time to time submission of information /clearance / approval by the purchaser and all comments shall be duly incorporated.