JOB DESCRIPTION
School:Brookfields School / Location:Tilehurst, West Berkshire
Job Title:Finance Officer / Grade/Salary Range:Band F
JOB PURPOSE
To provide effective support as required on school finance and administration activities. To develop and follow procedures that ensure the school makes best use of its resources. To liaise with school staff, relevant staff of the Local Authority,parents, suppliers and other agencies as appropriate. To deputise for the School Business Manager on financial matters when appropriate. To help and support other school office staff and to cover for them in their absence.
Brookfields School is currently a Local Authority maintained special school. Although the school Governing Body has not yet set a target date for conversion to become an academy, experience of working in, or conversion to, an academy would be an advantage.
DESIGNATION OF POST AND POSITION WITHIN THE SCHOOLS STAFFING STRUCTURE
MAIN DUTIES AND RESPONSIBILITIES
To promote equality as an integral part of the role and to treat everyone with fairness and dignity.
To recognise health and safety is a responsibility of every employee, to take reasonable care of self and others and to comply with the Schools Health and Safety policy and any school-specific procedures / rules that apply to this role.
To promote the welfare of children and to support the school in safeguarding children though relevant policies and procedures.
To review this job description with Line Manager annually.
Budget:
Help plan and monitor the school budget
Produce reports for Budget Holders, SLT and governors of expenditure and remaining budget
Maintenance and monitoring of After School Club, Youth Club and Holiday Club finances
Payroll:
The administration and submission of timesheets for supply and contract staff to payroll
Deal with staff payroll queries
Expenditure:
Purchase order processing and checking outstanding orders on a regular basis
Process order related invoices, credit notes and authorise for local and central payments
Processing cheques and BACS payments
Maintain supplier and customer details
Complete and submit Internal Transfer forms
Compare/check prices when ordering supplies for the office (paper, ink, cartridges, consumables etc)
Procurement Card – purchases, update spreadsheets and reconcile to statement each month plus associated journals
Reimbursement of petty cash and expenditure
Booking train tickets for staff and balancing statements each month
ISS – School meals debit and updating CyPad
Cool Milk – monitoring for Early Years
Income:
Process invoices and credit notes using Accounts Receivable and record receipts, paying in slips and reconcile
Receipt and paying in of non-invoiced income, reconciliation, balance and banking of monies
Process cash book journals and direct debit payment journals
Preparing monthly invoices using Accounts Receivable and issue receipts to Parent/Carer/Local Authorities, and bank any monies received
Maintenance and monitoring of lettings bookings and payments
Accounts, reports and reconciliation:
Produce reports required to complete Imprest claim and complete spreadsheet to email to Accountancy
Process Imprest reimbursement
Monitoring of Agresso print out in order to reconcile with school records
Check payroll transactions, absences and email payroll with any errors and corrections to be made
Reconcile central invoices, add central payments, receipts and block salary payments and in year funding adjustments
Reconcile Agresso and FMS ledger codes
Meet with, and provide information for auditors as necessary
Bank reconciliation
Maintain books and reconcile for School Fund. Prepare year end accounts and prepare paperwork for audit.
Manual journal processing
Maintenance of records for audit purposes
Year-end procedures
General:
Respond to staff enquiries and requests
Cover for absent office staff
SCOPE OF JOB (Budgetary/Resource control, Impact)
No specific budget or control of resources, but the significant impact of this role is realised by implementing and maintaining efficient processes and procedures

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PERSON SPECIFICATION
Job Title:Finance Officer / School:Brookfields School
Reports to (job title):School Business Manager / Location:Tilehurst, West Berkshire
* E = Essential Criterion (required at point of recruitment) D = Desirable Criterion (can be developed over time)
KEY CRITERIA * E/D? / CONTEXT (How the criterion will be used in the job)
Qualifications & Experience
Financial systems and processes
Experience of school based ICT systems including SIMS and FMS
Experience of working in a school office environment
Financial systems and processes in an academy environment
Accounting qualification / E
D
D
D
D / The understanding of financial systems and processes are essential to be able to produce invoices and other financial documents as required and to be able to upload financial information into the systems so accurate reports can be produced
Experience in a school based setting is desirable to be able to pick up the role quickly and efficiently
Knowledge
Excellent skills in numeracyand literacy
Proficient with Excel
Good knowledge of Microsoft Office, particularly Word and Outlook / E
E
E / The literacy and numeracy skills are essential to be able to produce accurate written documents and data as required
Skills and Abilities
Good organisational ability
Able to communicate effectively with children, parents, staff and visitors
Ability to use initiative as required / E
E
E / A school office can be busy and the need to understand which jobs should take priority is essential
To be able to work inclusively with everyone
Work-related Personal Qualities
An empathy with pupils who have special needs
Professionally discreet and able to respect confidentiality
Flexible approach to tasks
Willing to work as part of a team
Attention to detail
Self-starter
Can solve problems
Has a minimum of 1 years relevant experience / E
E
E
E
E
E
E
E / Working with other members of staff at all levels is a key requirement of the role to ensure that the school runs smoothly
At times there will be confidential discussions about children or families that you are involved in or have sight of
Flexibility within the office may be required at any time
Other Work-related Requirements
Suitability to work with Children
DBS Check
Patient and resilient
Ability to work well under pressure / E
E
E / To ensure that the postholder is able to demonstrate the appropriate suitability to work with children

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