Gunnison City Council Meeting Minutes
Wednesday, March 4, 2015, 7:00 p.m.
Gunnison City Hall, 38 West Center
Gunnison, UT 84634
Present: Mayor Bruce Blackham, City Councilmembers: Robert Andersen, Blake Donaldson, Brian Jensen and Melissa Judy, Recorder Janell Braithwaite, Police Chief Trent Halliday, Twila Gutierrez with the Cub Scout Day Camp and Robert Stevens with the Sanpete Messenger
Presiding: Mayor Bruce Blackham
Invocation: Council Member Robert Andersen
Public Comment
There were no citizens in attendance requesting public comment at this time.
Proposed Approval of Fees for Scout Day Camp, June 2-5, 2015, Pool and Park Usage Fees ~ Councilmember Judy
Councilmember Judy explained the particulars of the Scout Day Camp that had been in the works for the past year. It was scheduled for June 2-5, 2015 at the Gunnison park, and they would also be utilizing the pool. Councilmember Andersen and Councilmember Donaldson both expressed their support for this Day Camp recommending the city do what is necessary to facilitate this event. Twila reviewed the adult coverage they would have for the scouts during this camp. Councilmember Judy reported the city's cost for the usage of the pool would be $1,040 for the four days. The proposed fees for this usage were discussed, and with the help of Twila Gutierrez who was representing the scouts, it was determined to charge $1,400 for use of the three pavilions and the swimming pool for the four days. The scouts would need the pool from 9:00 a.m.-3:30 p.m. Tuesday-Friday. Twila made sure the cost covered enough certified lifeguards for the time needed and the number of boys attending. Twila reviewed the theme of the Day Camp, Ocean Odyssey, and their need to include the swimming pool usage for the planned camp.
Councilmember Andersen made the motion to approve the fee of $1,400 for the Scout Day Camp scheduled for June 2-5, 2015. This would include usage of the pool and the park. Council Member Judy seconded the motion. The motion passes with a 4-0 vote.
Twila noted the city would need to prepare a letter explaining the fees and the usage that would be turned into the Scout Council. Recorder Braithwaite will prepare an invoice and send with her tonight. Mayor Blackham reiterated the city would be pleased to have the scouts here for this camp, but may need to look at costs a little differently in the future. Twila stated she understood this, and noted Arla Otten had charged a minimum fee for these boys, but if they knew the fees in advance, they may be able to adjust them for future usage.
7:20 Twila Gutierrez left
Review and Proposed Approval of Swimming Pool Instruction Booklet for Lifeguards and Pool Manager ~ Councilmember Judy
Each member of the Council received a copy of the new instruction booklet for the lifeguards and pool manager, and the proposed changes that had been made were reviewed.
Councilmember Judy made the motion to approve the Gunnison Valley Swimming Pool Management 2015 Lifeguard Handbook. Councilmember Donaldson seconded the motion. The motion passes with a 4-0 vote.
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Proposed Approval of Hiring Part-time Lifeguard for Pool ~ Councilmember Judy
Councilmember Judy explained the problems they had run into only having four lifeguards at the pool, and were to the point they would like to hire another part-time lifeguard. She proposed the name of Kelsey Mullen, and noted Kelsey had worked at the pool previously but had gone to the army for the summer. The Pool Committee has already interviewed Kelsey, and recommended her for a part-time position. She reported they had had to hire her on an emergency basis recently since there were no lifeguards available that could work one of the shifts.
Councilmember Judy made the motion to approve Kelsey Mullen as a part-time lifeguard at $7.35 per hour. Councilmember Donaldson seconded the motion. The motion passes with a 4-0 vote.
Councilmember Judy explained why the part-time lifeguards had been kept to a minimum number. She also reported the pool vacuum had broken yesterday with the back filter filling the pool up with sand causing the pool to be closed to public swimming yesterday afternoon until Manager Havey could get into the pool to get it swept. The parts for the vacuum have been ordered. Councilmember Jensen explained how the pool vacuum works. Councilmember Judy noted the solar panels are all hooked up, and they are currently waiting for the glycol to be delivered.
Proposed Approval of Les Olson Contract, A Custom Proposal for Managed Print Services Program
Recorder Braithwaite explained the proposed contract from the Les Olsen Company for their managed print services program. She noted this would be a per page charge, and would include replacement toners, cartridges, printer parts, etc. This contract would cover everything but the paper. Recorder Braithwaite noted Taylor with Les Olsen had been taking care of the printers at City Hall for quite some time, and had always done a great job and was very dependable. She noted Taylor felt this could save the city a little bit of money, and valued his opinion. Recorder Braithwaite reviewed the breakdown of copies that had been monitored by Taylor, and the breakdown of costs per page. The monthly cost of the Managed Print Services contract was estimated at $135 per month using MSE toner and based on the assessment of the city's printing fleet. This contract would be for one year, and could be reevaluated at that time.
Council Member Donaldson made the motion to approve the Contract for the Custom Proposal for a Managed Print Services Program from Les Olson for one year. Councilmember Andersen seconded the motion. The motion passes with a 4-0 vote.
Future Items
Police: Chief Halliday reported Recorder Braithwaite was unable to find a city policy regarding the disposal of surplus equipment, and the State noted it was up to each individual entity to have their own policy. He stated he was ready to get rid of one of the police cars stating the car has 85,000 miles on it, but that amount is actually considered as double that on police cars due to the excessive amount of time these cars spend idling. J.L. at Freedom Ford had mentioned the most he could give him would be $2,000. He reported the new trucks will cost $1,037 each to have the new stickers put on, and would like to use the proceeds from the sale of the car for the new stickers. He reported the car is a 2006 with some problems in the front end. Chief Halliday questioned if the Council would like to put this on KSL.com. Councilmember Jensen looked up the blue book value of the car, and reported this car in fair condition with 175,000 miles still has a trade in value of $4,900. Councilmember Jensen recommended the car be listed for $3,500 or best offer, as is. Mayor Blackham felt without a policy, this was the best that could be done for the citizens.
Council Meetings Schedule: Recorder Braithwaite noted the next City Council meeting would be held on Wednesday, March 18th at Noon at the Gunnison Valley High School auditorium. Mayor Blackham reminded the Council of the proposed "Inventor's Day" that had been discussed previously with Mark Anderson. Councilmember Judy felt Mark had been working on this, and would speak with him about this item being on the agenda for that meeting.
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Recreation Dept: Mayor Blackham would like to have Darin Hill, the Rec Dept. Chairman, report at one of the next council meetings, and have a good discussion about the department. Councilmember Andersen will coordinate this with Trevor Powell, Mark Anderson and Darin Hill.
CUCF: Recorder Braithwaite noted she had forwarded the Council an e-mail from Brooke Adams regarding the ground breaking ceremony to be held March 23rd at 10:00 a.m. for the new West One addition. She reported they would like the Mayor, Councilmembers, Police Chief and Fire Chief in attendance along with the press. Recorder Braithwaite would like rsvp's from everyone and pass those names along to Brooke prior to the ground breaking.
Gunnison Valley Summit: Recorder Braithwaite reported the first ever Gunnison Valley Summit (combined council meeting) was scheduled for Wednesday, April 22nd at 7:00 p.m. This would include Gunnison, Centerfield, Mayfield and Fayette City/Town Councils. Gunnison City will host the first meeting, and hopefully this will continue quarterly with the meeting rotating between the entities involved.
Economic Development: Recorder Braithwaite wanted to be sure the Council had seen the e-mail from the outdoor circus that wanted to schedule a date to come to Gunnison. She noted they bring everything, set up, perform two nights then pack up and move on to the next community. The Council discussed possible venues, and would like Recorder Braithwaite to check on references before pursuing this. Councilmember Donaldson wondered if there were any groups that would like to host this for a fund raiser. Chief Halliday reported Dairy Days was on schedule for the first weekend in June, and stated there had already been a carnival contact the Dairy Days organizers to see if they could come back the same weekend as Dairy Days like they did last year. He stated this may be a good time to have the circus come to get more people out and combine the advertising.
P&Z: Recorder Braithwaite noted she had failed to get Travis Good's business on the tonight's agenda for a Conditional Use Permit approval along with a Conditional Use Sign Permit. Councilmember Jensen explained these applications had both been approved through P&Z and recommended to the Council for approval. Travis Good will be renting the building south of Freedom Ford for the sale of ATV parts, apparel and a collision repair service. The collision repair service threw them into the conditional use application category, however this location will only be a conduit, and all of the actual repair work will take place at his Ephraim's business location. The Council unanimously agreed to approve these permits allowing Mayor Blackham to sign the approval page of each application, and to formally approve this on the next agenda. This will allow Travis to open his business as quickly as possible rather than wait for another council meeting to take place in two weeks. Mayor Blackham agreed with this, and felt this was justified due to the clerical error on the agenda, and will be added to the next agenda for an official approval.
Proposed Approval of City Council Minutes for Wednesday, February 18, 2015, Open and Closed Sessions
Councilmember Andersen made the motion to approve the minutes for Wednesday, February 18, 2015. Councilmember Jensen seconded the motion. The motion passes with a 4-0 vote.
Cemetery: Mayor Blackham noted he had several people express their gratitude for the Council's consideration of the recent cemetery donation. Chief Halliday also reported he had also heard from several people expressing the same
Proposed Approval of Bills and Adjustments
Council Member Donaldson made the motion to approve the bills and adjustments as presented. Council Member Judy seconded the motion. The motion passes with a 3-0 vote. Council Member Jensen abstained from the vote.
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Closed Session
Council Member Jensen made the motion to adjourn into a Closed Session pursuant to the Provisions of Section 52-4-5(1) of the Open Meeting Law for the purpose of (a) discussion of the character, professional competence, or physical or mental health of an individual and (c) strategy sessions to discuss pending or reasonably imminent litigation; and (d) strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if the public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms. Council Member Judy seconded the motion. The motion passes with a 4-0 vote.
8:00 p.m. Closed Session. Chief Halliday, K'Leigh Halliday, Recorder Braithwaite and Robert Stevens left.
8:50 p.m. Adjourn
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Janell Braithwaite, City Recorder
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Bruce A. Blackham, Mayor
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Approval Date