Records Retention Schedule / Glasgow School for Business and Society
Approved by / Gillian Steed / Date / June 2017
Review Date / June 2019 / Version / V2.0
Functions:
- GSBS 1 Professional accreditation
- GSBS 2 BA/BA (Hons ) Fashion Business/ BA/BA (Hons) International Fashion Business – Practical Art work
All other records which the School may hold will appear in the General Records Retention Schedule
Code/Function / Record series / Examples of records / Retention Trigger / Department Action / Records Centre (if used) / Retention Action (Total) / Notes/Citation
GSBS 1 Professional accreditation
GSBS1.1 / Professional accreditation / Application forms to join professional bodies / When submitted for professional accreditation / Transfer to Records Centre one yearafter one year after submission? / Held in Records Centre for 5 years / 6 years after submission
GSBS2BA/BA (Hons ) Fashion Business/ BA/BA (Hons) International Fashion Business
GSBS 2.1 / Practical art work / Fashion and design items made by students, sketchbooks, portfolios / Second diet Assessment Board / Students asked to collect their work by a date specified in handbook within a month of the Assessment Board / n/a / Not retained by the University. Copy retained on pen drive as GSBS 2.3 below. / Discussion with programme November 2014. Module handbook
GSBS 2.2 / Practical art work samples / Samples of above for benchmarking / Second diet Assessment board / Retain samples for two years. Then return to student / n/a / Return to student or destroy if not collected 6 months after the end of the2 year period. / Discussion with programme November 2014. Module Handbook
GSBS 2.3 / Electronic copy of practical art work / Pen drives containing examples of practical work / Second diet Assessment Board / Retain as Master in Department for minimum one year, maximum two years in line with normal retention period for coursework and exams / n/a / Held in department for two years maximum / Assessment regulations and Module Handbook
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