Growing through Learning

Participation Challenge Teamwork

School Business Manager - Grade PO4(£37,953- £40,656 + £1,775 LW)

Hours 36 per week

Weeks: Term Time Only + 4 - 6 weeks as required (negotiable)

Responsible to: Headteacher

Responsible for:

  • School Administration Officers
  • School Administrative Assistant/Receptionist
  • Site Manager
  • Cleaners (overall responsibility shared with Site Manager)
  • SMSAs

Purpose of the post:

The School Business Manager is the School’s leading support staff professional and works as part of the Senior Team to assist the Headteacher and Governing Body in their duty to ensure that the school meets its educational aims.

The School Business Manager promotes the highest standards of business ethos within the administrative function of the school and strategically ensures the most effective use of resources in support of the school’s learning objectives.

The School Business Manager is expected to work collaboratively with the school bursar to ensure that the school uses its resources effectively and efficiently at all times.

The School Business Manager is responsible for the effective management of: Administration, Management information and ICT, Human Resources, Facility & Property, Health & Safety (the latter to be shared with the Site Manager) and staff allocated to these areas of work. You will also have responsibility for marketing the school and generating additional income from external sources.

Responsibilities of the post:

A Strategic Role

  1. Responsibility for the refining/reviewing the administration of the school and for strategic planning to ensure the most effective use of resources to support the aims and objectives of the school.
  2. To interpret and apply relevant legislation
  3. To be a member of the senior leadership team with direct responsibility to the Head teacher attending management and governing body meetings where appropriate.
  4. To assist the Headteacher with formulating and developing school needs, action planning, priorities, policies and procedures, office protocols ensuring these are communicated to staff and consulted on asappropriate.
  5. To raise the profile of the school within the Community and oversee the Marketing Strategy.
  6. To attract additional funds for the school wherever possible and liaise with funding agencies.
  7. To promote effective working relationships across the establishment. This will involve workingcollaboratively with staff from all areas of the school and a willingness to give and receive constructivefeedback aimed at developing both the quality of relationships and performance.
  8. To plan and manage change in accordance with the School development/strategic plan.
  9. To ensure that the School has a strategy and policy for using technology (including contingencies incase of technology failure), aligned to the overall vision and plans for the school, ensuring value formoney, that these are communicated across the school and that systems are in place to monitor andreport on performance.

B Personnel and Human Resources Management

  1. Responsibility for ensuring effective procedures are in place and are monitored to meet both statutoryand the Local Authority requirements in relation to all human resources matters.
  2. To ensure staff are made aware of any new policies/amendments to policies and the importance ofputting them into practice.
  3. Responsibility for ensuring comprehensive data is provided to payroll to ensure the accurate receipt ofsalary by all staff.
  4. To be responsible for ensuring effective maintenance of confidential staff records in accordance withdata protection.
  5. To implement all regulations relating to the school’s workforce in compliance with current legislation,including employment protection, equal pay, sex and racial discrimination, DBS checks, Data ProtectionAct, working time regulations, Statutory Sick Pay (SSP) and Statutory Maternity Pay (SMP).
  6. To assist the Headteacher in dealing with human resources issues that may arise.
  7. To seek and make use of specialist expertise in relation to HR Issues.
  8. To prepare adverts for vacant posts, reference checks, completion of DBS checks, letters ofappointment, work permits, payroll forms and contracts, ensuring that all necessary procedures andpaperwork are carried out.
  9. Ensure the Single Central record is maintained.
  10. To ensure the maintenance of daily registers for staff attendance, requests for staff absence andmonitor this informing the Headteacher when future action may be required.
  11. To ensure that Teacher Salary statements are prepared annually.

C General Management and Administration

  1. To lead and line manage the Administrative team and Premises staff effectively. There will be anexpectation to promote a culture of reflective practice within the team and to develop the knowledge andskills of staff through assessment, feedback, coaching and training. This will also include theprofessional development/review of the administrative team and premises staff, including regularsupervision and performance management.
  2. In consultation with the Headteacher, to benchmark, design/recommend, develop and implement newprocedures and office systems to meet the changing needs of the school that deliver outcomes basedon the school’s aims and goals.
  3. To manage systems and to link processes across the school to form complete systems.
  4. To ensure any system providing information to management/stakeholders is streamlined to maximisethe efficiency of the data supplied.
  5. To be responsible for copying machines and ICT equipment etc.; organising repairs, ordering ink andpaper as required.
  6. To provide liaison and support for the Governing Body as required.
  7. To develop and implement high quality customer care standards.

D Premises/Health & Safety(in partnership with Facilities Manager)

  1. To arrange for all premises and plant insurance and liability insurance policies to be taken outaccordingly.
  2. To maintain a lettings policy for the school and explore avenues for letting premises and increasingincome with reference to community requirements in partnership with Marketing Manager as appropriate.
  3. To develop ways in which the school can be accessed for community use and establish the school’sidentify within the local community.
  4. To maintain appropriate comprehensive records in relation to premises management.
  5. To ensure a safe environment for the stakeholders of the school to provide a secure environment inwhich due learning processes can be provided.
  6. To ensure the School’s Health & Safety policies are clearly communicated and available to all people.
  7. To regularly check and record compliance of procedures at all times under the provision of safe systemsof work.
  8. To ensure H & S policy reviews at regular intervals or as situations change
  9. To ensure that contracts for annual health and safety checks are carried out by the relevant servicesand to develop a clear system for arranging and recording all checks.
  10. To oversee a programme of risk assessments and fire drills.
  11. To ensure the planning and maintenance of records of fire practises and alarm tests.
  12. To oversee statutory obligations are being met for pupils, ensuring that financial and supporting agencyservices are adequate for their diverse needs.
  13. To work in compliance with the School’s Health and Safety policies and under the Health and Safety atWork Act (1974), ensuring the safety of all parties with whom contact is made, such as members of thepublic, in premises or sites controlled by the school.

E Marketing/Communications/ICT

  1. To oversee and be responsible for delegating full and appropriate use of available
  2. information communicationtechnology and systems at the school and to develop computer aided administration which supports allgeneral work of the school in partnership in partnership with designated ICT providers.
  3. To manage internal communication systems in order to provide the most effective processes possiblefor information to be shared easily and understood by staff from all areas and in all parts of theestablishment.
  4. To ensure the development and management of the School’s website to ensure its content provides akey marketing tool to raise and maintain recruitment and to promote the school’s achievements; toensure that content is updated regularly and visits to the website are monitored and evaluated in partnership with website providers and Marketing Manager.
  5. To develop and maintain close working relationships with local businesses, the LA, external agenciesand other institutions, identifying external funding opportunities and preparing bids for these in partnership with school/external fundraisers.
  6. To ensure that communication with people external to the establishment is carried out effectively and ina professional manner by the Administrative and Premises staff. This will include monitoring anddeveloping a high quality reception service and promoting positive relationships with people who visit orcall, in order to leave them with the best possible image of the school.
  7. To ensure that contingency plans are in place for technology failure in partnership with designated ICT providers.
  8. To ensure the development of a marketing plan that makes Salusburya first choice localcommunity school.

F Other

  1. To carry out other related duties to meet the developing needs of the schools.
  2. To oversee elections for staff and parent governors as necessary.
  3. Working flexibly within hours of 8am and 6pm with the occasional later meeting to meet the needs of the school.

Safeguarding

  1. To have a due regard for safeguarding and promoting the welfare of children and young people and tofollow all associated child protection and safeguarding policies as adopted by the school and LocalAuthority

Data Protection

  1. When working with computerised systems to be completely aware of responsibilities at all times underthe Data protection Act 1998 for the security, accuracy, and significance of personal data held on suchsystems.

The duties of the job description may be reviewed and subject to amendment annually in consultation withthe jobholder. This is to ensure that the role continues to change in line with the needs of the School. Thejob description is not a comprehensive statement of procedures and tasks, but sets out the mainexpectations of the School in relation to the post-holder’s responsibilities and duties.

PERSON SPECIFICATION
Qualifications
  1. Physical ability to perform the duties of the post with the support of aids or adaptations as required.
  2. At least 3 years school experience.
  3. GCSE English and maths or equivalent.
  4. Certificate of School Business Management from the National College for School Leadership (NCSL)
  5. Diploma or Advanced Diploma of School Business Management
  6. 6. AAT qualified or working toward a CCAB accounting qualification desirable
/ Essential
Desirable
Essential
Desirable
Desirable
Desirable
Experience
  1. Experience of using computerised systems for budget management and the financial regulations applicable to schools
  2. Experience of using information systems including computerised systems (SIMS) in anadministrative environment
  3. Experience of providing high-level administrative support including experience of managing staff
  4. Experience of premises and/or site management
5. Experience of successful income generation / Essential
Essential
Essential
Desirable
Desirable
Skills, Knowledge and Ability.
  1. An understanding of the functions and duties of a community school and its relationship to the Local Authority
  2. Knowledge of budget management and resource planning and a practical knowledge of different avenues of funding
  3. Ability to construct and write bids for financial funding for whole school projects with appropriate support as required
  4. Ability to undertake a wide range of finance, personnel, premises and administrative tasks
  5. Ability to collate statistical data and present it clearly and succinctly in written reports for a variety of audiences
  6. Ability to work successfully as a team member establishing effective working relationships and flexible working practices.
  7. Ability to work under pressure in a constantly changing and demanding environment.
  8. Has an up to date knowledge of relevant legislation and guidance in relation to working with and the protection of children and young people.
  9. Knowledge of the application of Health & Safety in a school setting, including good practice relevant to maintenance and upkeep of a public building and the carrying out of risk assessments.
  10. Proven literacy, numeracy and communication skills including being able to respond appropriately to staff, governors, pupils, outside agencies and the Local Authority.
  11. Displays commitment to the protection and safeguarding of children and young people, and has an up-to-date knowledge of relevant legislation and guidance in relation to working with, and the protection of, children and young people.
/ Essential
Essential
Desirable
Essential
Essential
Essential
Essential
Essential
Desirable
Essential
Essential