June 25, 2013
FROM THE DIRECTOR’S DESK
Greetings from Colorado! We are looking forward to meeting you at The Summit here in Colorado Springs, July 21 – 28, 2013. Initially we intended to send this note by snail mail (the envelopes were already addressed!), but because of the length of the newsletter and our desire to get it to you as soon as possible, we have opted to go ‘green’ and email it to you instead. Plus, you will find many links to helpful information just a click away. Please read this newsletter carefully and thoroughly – so many important details for your trip and conference experience are included here. May we suggest packing it with your bags to bring with you? If you have questions, email us at or through our website at You might familiarize yourself with the enclosed map, especially noting the Registration Desk in Loomis Hall and the Conference Office in Worner 117.
Safe travels to you all,
Cecelia Harris
FROM THE TREASURER
If you are entitled to a refund, we will issue those checks upon your arrival. If you have a balance due, we ask that you be prepared to pay that at the same time, either by cash, personal check or credit card.
THE SUMMIT OFFICE &
EMERGENCY CONTACT INFO
During the week of conference, you may contact The Summit several ways. The Summit Office in Worner 117 will be open from 8 am – 7 pm. Our Office Manager for the week is Tim Eiles. The Summit Office phone number is719- 258-0962 (active after 7/10) – please use this number as the Emergency Contact number you leave with your family & friends. In an emergency, you may also call Director Cecelia Harris’ cell phone, 719- 282-3909. An emergency number for our Colorado College on-campus intern will also be included in your registration packet.
GETTING TO COLORADO COLLEGE
If you are arriving at Colorado Springs Airport:
Greeters from The Summit will be awaiting your arrival at the bottom of the escalators near baggage claim. Look for someone in a turquoise t-shirt who will help you with your bags out to the shuttle. If you did not make a reservation for conference shuttle service or if you are arriving outside of our shuttle times, Springs Cab is a good choice to take you the short ride to Colorado College. Contact Springs Cab at 719-444-8989 or (Registration is at Loomis Hall, 1104 N. Cascade Avenue. The Summit Office is 117 Worner Center, 902 N. Cascade Avenue.)
If you are arriving at Denver International Airport:
Please remember that The Summit is not providing shuttle service from Denver Airport to Colorado College. Front Range Shuttle is a good choice for getting to Colorado College. (Contact Front Range Shuttle at or719-237-2646 to make a reservation.) Once you arrive in Denver, follow Front Range Shuttle’s directions to get on the shuttle. When you board the shuttle, tell the driver you want to be let off at Colorado College in Colorado Springs and remind him when he has made a stop at the Rockrimmon station.
Driving Directions to Colorado College:
From I-25, take the Uintah Exit 143, heading east (away from the mountains). Turn right (south) on Cascade Avenue. Colorado College begins at this intersection. For Registration, turn right into the parking lot one block down on the right or into the circle drive. (Look for signs with balloons.) We have been assigned access to parking lots W2 and W3. You will be issued a parking pass for the week. The address for Loomis Hall is 1104 N. Cascade Avenue, Colorado Springs, CO 80903.
REGISTRATION
Check in for all Conference attendees is from 11 am to 5 pm on Sunday, July 21 in Loomis Hall, 1104 N. Cascade Avenue, Colorado Springs, CO 80903. (Loomis Hall is on the west side of Cascade between Uintah Street and Cache La Poudre Street.) Look for The Summit sign with balloons to guide you into a large circular drive. Parking is just north of this circle drive, Lot W3. Feel free to park and walk over to check in. The Conference shuttle bus will drop you off right in front of Loomis Hall if you are coming from the Colorado Springs Airport. Baggage helpers will be on hand to help you to your room for a suggested donation of $2 per bag. A local Boy Scout troop and church youth group will be in attendance on both Sundays.
Most classrooms will be available from 3 – 5 pm on Sunday for you to take your supplies in and set up. Please be respectful of your teacher or any helpers in the room that still may be getting the room ready for Monday morning.
Early Arrival Registration
If you are staying on campus and arriving earlier on Sunday or a day early on Saturday, you should still check in at the desk in Loomis Hall. You will receive your lanyard, room key, and meal ticketbut will need to pick up your Registration Packet during Registration hours 11 am – 5pm on Sunday at Loomis Hall. If you are arriving after 5 pm on Sunday, you will still check in at Loomis Hall if you are staying on campus, but pick up your registration packet in the office in Worner Center, Rm 117. Loomis Hall is open from 7 am to 11:30 pm. Check out information will be listed in your conference literature you receive in the Welcome Bag.
Mid-week Registration
If you are staying on campus and you are checking in or checking out mid-week, go to the desk in Loomis Hall to turn in your keys. (Remember, there is a $75 charge for any lost (or not turned in) key!)
HOUSING AND ACCOMMODATIONS
All on-campus rooms have bed linens, pillow, towels, bar of soap and plastic cups for each individual. Please note: washcloths are not provided. You might want to consider bringing your own fluffy towel or favorite pillow. Each dorm room has a fan, microfridge (refrigerator and microwave combination), desk, bookshelf and internet access. Each apartment has a full kitchen (refrigerator, stove, microwave, but NO pots/pans/dishes/silverware), 19” TV/VCR combination, cable, coffee pots, coffee and cups, a fan, alarm clock and internet access. A linen change will occur on Friday.
If you are in an apartment, you will be assigned a specific room. Please don’t switch rooms as special assignments have been made for mobility and medical reasons.
NEWCOMERS/FIRST TIME CONFERENCE ATTENDEES
Please attend the newbie meeting at 4:30 pm in Bemis Hall for all first timers. This is a wonderful opportunity to get oriented to the week.
CLASS MONITORS MEETING
All class monitors are asked to attend a meeting on Sunday, July 21 at 4:30 pm in Worner Center, Rm 215. This is a brief, yet very important meeting to give you specific instructions for this campus and classroom supplies. If you are arriving late on Sunday evening and cannot attend this meeting, contact Diane Stum Fekete at or 734-718-0182 to make arrangements to receive the information and classroom supplies. Thanks for volunteering!
OTHER MEETINGS & GATHERINGS
We will have an ecumenical Vespers service on Sunday, July 21 at 5:30 pm in Worner 215. If you want to have a small meeting (Cyberscribes, Shabbat service, etc.), you may use Worner 215. Please sign up in The Summit Office to avoid conflicts.
THE SUMMIT
The Summit will officially begin with supper on Sunday, July 21 at 5:45 pm. Foodwill be served until 6:30 pm. Guests can linger over dinner as the Evening Program begins at 7:30 in Armstrong Hall with our Keynote Address by Larry Brady.
SCHEDULE FOR THE WEEK
We thought you’d like to know The Summit’s schedule for the week, including our assigned meal times in Rastall Dining Hall in Worner Center, since schedules vary from conference to conference.
Breakfast: 7:45 – 8:30am
Classes: 9 – 12:00 noon, morning break: 10:15 am
Lunch: 12:15 - 1pm
Classes: 2 – 5 pm, afternoon break: 3:15 pm
Happy Hour, Mon – Sat (Gaylord Hall, Worner Center): 5 – 6:30 pm (cash bar)
Dinner: 6 – 6:45 pm
Evening Program: 7:30 – 9 pm
Evening Social: 9 – 10 pm
MEAL SERVICE
At Registration, you will be given a swipe card to use for your assigned meals in Rastall Dining Hall. For Commuters, lunches are included. Any other meals may be purchased individually at the dining hall.
WEEKLONG VENDORS
Once again, John Neal, Bookseller and Paper & Ink Arts will be on hand to supply your every calligraphic need during conference. They’ll be in Gaylord Hall, Worner Center. They’re open on Sunday during Registration until 10 pm, and Mon – Fri from 7:15 am – 10 pm.
Remember, the last date for pre-orders, to have the supplies & books you’d like to have for Conference and to save shipping costs:
Paper & Ink Arts – Wednesday, July 3rd
1-800-736-7772
John Neal, Bookseller – Monday, July 8th, 12 noon EST
1-800-369-9598
EXHIBITIONS
We’re pleased to host our Faculty Exhibition, and the Larry and Marsha Brady Retrospective Exhibition in the Coburn Gallery, across the hall from Rastall Dining Hall in Worner Center. The exhibition will open on Sunday, July 21 at 3 pm. Check your Registration packet info for additional times that Coburn Gallery will be open.
PARTICIPANTS’ EXHIBIT
This year’s Participants’ Exhibit will be in Worner Center, next to The Summit Office, rm 117. Please bring your unframed piece (maximum size 9” x 12”, including mat)or small book to share during the week. Write your name and registration number on the back of your piece. Please pick up your piece on Saturday at noon.
OTHER ON CAMPUS AMENITIES
Admission is free for the following during specified times:
Honnen Ice Rink – open 11:30 am to 1:30 pm, M-F (skate rental $3)
Schlessman Pool – open 12:15pm – 3pm, Daily
Adam F. Press fitness Center – open 11:00 am to 7:00 pm, Daily. For information about the fitness center see:
You must sign a waiver to use any of these facilities, which is available in The Summit office, Worner 117.
CAMPUS RENTAL CARS
Colorado College has several cars available for hourly rental from Hertz on Demand. Current rates are $8/hour or $68/day, which includes gas, insurance, and much more. You will receive special rates with Colorado College Summer Programs by using their CV#022Q5334. You can sign up for this service before you come at
SHIPPING AHEAD
You may send packages to an off-campus shipping service that will deliver your packages to The Summit office. There is a $1 handling fee, per box or package, for this service. At the end of Conference, this shipping service will be on campus on Saturday, July 27, from 1 – 5 pm for you to ship packages home.
Send packages to:
Navis Pack & Ship Center
Attn: Colorado College/The Summit
YOUR NAME
4604 Northpark Dr.
Colorado Springs, CO 80918
Be sure your name is prominently displayed on your package. (Calligraphy optional!)
INTERNET/WIFI
CCGuest is a free, open wireless network that you can join without any configuration or registration. It is meant for internet access to browse the web, check email and/or flight schedules, etc. It is an unsecure network, so we don’t recommend doing online banking or e-commerce. Tigernet2 is the college’s robust, full-featured and secure wireless network. In order to connect to Tigernet2, you must configure your wireless cards according to the instructions available on the college website and also register your computers. You will need the following information: Username, conf16 and Password, CChk2013. You should use Tigernet2 if you need advanced features such as VPN, want to make an online purchase or do online banking.
We recommend using CCGuest by default and only using Tigernet2 if you have a specific need, since CCGuest is much easier to connect to and is the same speed as Tigernet2.
This link will give all the information you need:
GUILD REPRESENTATIVES MEETING
Join us on Tuesday, July 23 at 5:15 pm in Bemis Hall for the Guild Rep meeting. All calligraphy guilds and societies are asked to send a representative to this meeting. This is the time and place where we’ll distribute the detailed list of US & Canadian guild contact information, compiled this year by our very own Tammi Jo Klajnbart. This meeting is an important opportunity to discuss guild successes and concerns, so that we can help each other to be more successful in perpetuating and promoting calligraphy.
SERENDIPITY
Be ready for Serendipity from 7 – 9 pm on Friday night, where any conference participant is welcome to share tips or demo tricks of the trade. (Note we are beginning our evening one half hour earlier to allow more time for sharing.) Please consider what you might bring to share. By July 10, email Tammi Jo at mailto:o sign up to participate. (Serendipity demonstrators will be assigned one table each. You may not sell any items during this event.)
WEATHER TIPS
Colorado enjoys a semi-arid climate with very low humidity and is around 6000 ft above sea level. Average daytime temperature in July is 84º F/28.8º C, but will typically not feel as hot as areas with higher humidity. Evenings can be cool, with temperatures averaging 55º F/12.8º C, so dressing in layers is a good idea. You will probably want a light jacket as well. In good years, we can enjoy a brief thunderstorm in the afternoon that soon clears off to our normal sunshine. Because of the high altitude, it is important to protect your skin with sunscreen or a hat.
HIGH ALTITUDE CONCERNS
Colorado College sits at approximately 6000 ft above sea level, which means that you should be aware of signs of altitude sickness and ways to prevent it. These tips and more information can be found at
Acute altitude sickness may be associated with any combination of the following symptoms: Fatigue, Headache, Dizziness, Insomnia, Shortness of breath during exertion, Nausea, Decreased appetite, Swelling of extremities or Social withdrawal.
People with acute altitude sickness often attribute their symptoms to other causes such as an uncomfortable bed, bad food, or a hangover. However, it is important to recognize that these symptoms may indicate a high altitude illness. The body needs time to adjust to a high altitude. WebMD suggests the following:
• Avoid extra physical exertion for the first 24 hours
• Dry nasal passages may result in bleeding. A simple saline nasal spray may help.
• Drink plenty of fluids and avoid alcoholic beverages (drink more water than you usually do for 3 days before coming to Colorado). You will be given a water bottle with your Welcome Bag, and you’ll find purified water stations in nearly every building on campus.
• If you have any health concerns, please contact your physician or health care provider prior to travel.
WHAT TO BRING
As you are packing, you might consider bringing the following:
Supplies for class
Materials fee, if there is one for your class
Your artwork for participants’ exhibition
Cell phone & charger
Sunscreen
Hat
Camera
Umbrella
Work to show for your Tutorial, if you scheduled one
Market night items, if you’re participating
Serendipity demo items, if you’re participating (sign up by email by 7/10)
Cash for Happy Hours
Mug for coffee/tea
For useful advice on traveling for artistic workshops, click this link to Jacqueline Sullivan’s blog. (Thanks, Jacqueline, for sharing this article with us!)
The campus bookstore is open Monday – Friday, 8:30 – 4:30. A 7-11 is located a few blocks from campus for additional items you may need.
See you soon in Colorado Springs for The Summit!
Cecelia Harris
Director