Greater Philadelphia Regional Service Committee Minutes

June 2, 2013

GREATER PHILADELPHIA REGIONAL SERVICE COMMITTEE MINUTES

we are in dire need of trusted servants!

Open Positions

RSC Secretary

RSC Policy Chairperson

RSC Regional Delegate Alternate

RSC Unity Chairperson

RSC Literature ReviewChairperson

RSC Public Relations Chairperson

RSC Clean Sheet Chairperson

RSC Meeting List Chairperson

ABC Treasurer

ABC Secretary

NOMINATIONS & ELECTIONS FOR ALL OPEN RSC POSITIONS WILL OCCUR AS MEMBER STEP UP TO VOLUNTEER. PLEASE GIVE BACK WHAT WAS SO FREELY GIVEN.

REGIONAL SERVICE COMMITTEE SCHEDULES

______

Auditorium / Conference Rm
Auditorium / Conference Rm A
Cafeteria
10am-11am / Meeting List / H & I / Workgroup / GPRCNA Subcommittees
11am-12pm / Phone Line / Public Relations
12pm-1pm / Unity / ABC / Policy / GPRCNA
1pm-2pm / Administrative / Literature Review / Public Relations
Web Master
2pm-3pm / 2pm-4pm
Phoneline Presentations / Clean Sheet
3pm-5pm / Joint Administrative Committee (JAC)
ONLY ON: February, April, June, August, October, December
Roxborough Memorial Hospital
5800 Ridge Avenue
Philadelphia, PA 19128
Saturday, July13th, 2013
10:00am – 5:00pm
RSC Subcommittees
& Workgroups / Saturday, July13th, 2013
3:00pm – 5:00pm
BOD only
Saturday, August 3rd, 2013
10:00am – 5:00pm
RSC Subcommittees
& Workgroups / Sunday, August4th, 2013
10:00am – 5:00pm
RSC Meeting

Regional Committee Members

(RCMs)

Clean Acres RCM / Ryan W
Clean Acres RCM Alt.
Delco RCM / Jim C
Delco RCM Alt
Downtown RCM / Drew K
Downtown RCM Alt / Jason
Greater Camden RCM / Bob R
Greater Camden RCM Alt / Darrell W
Inner City RCM
Inner City RCM Alt / Richard C
Northwest RCM / Elijah G
Northwest RCM Alt
Phila Area RCM / Diane L
Phila Area RCM Alt
Pyramid of Freedom RCM / Earl W
Pyramid of Freedom ALT
Schuylkill Valley RCM / John
Schuylkill Valley RCM Alt
South Phila. RCM / Carol B
South Phila. RCM Alt
West Southwest RCM / Sid B
West Southwest RCM Alt / Bruce J

Regional Service Committee

Trusted Servants

Position

Name

Position

Name

RSC Chair / Mark B / Mtg. List Chair / OPEN
RSC Co-Chair / Debby F / Mtg. List Co-Chair / OPEN
RSC Treasurer / Scott D / Phoneline Chair / Debby B
RSC Secretary (Acting) / Zoe H / Phoneline Co-Chair / OPEN
Policy Work Group Chair / Sid B / Unity Chair / OPEN
ABC Chair / Paula B / Unity Co-Chair / Maureen
ABC Co-Chair / OPEN / Convention Chair / Arlene C
ABC Secretary / OPEN / Convention Co-Chair / Matt O
ABC Treasurer (Acting) / Debby F / Convention Treasurer / Tracey A
RD / Zoe H / PR Chair / OPEN
RD Alternate / OPEN / PR Co-Chair / Clarence A
H&I Chair / Sara F / Lit Review Chair / OPEN
H&I Co-Chair / OPEN / Lit Review Co-Chair / OPEN
Regional Finances
Workgroup / RSC Admin / Clean Sheet Chair / OPEN
Web Work Group Chair / Brian M / Clean Sheet Co-Chair / OPEN

Regional Service Committee meeting agenda

*To be used for each meeting unless otherwise noted

Note: If there is no quorum by thirty (30) minutes after the meeting begins, we will begin with an informational Meeting, which will includes reading and acceptance of reports.

RSC Minutes

June 2nd, 2013

OPENING

RCM count taken at 10:00 am – Eight (8) RCM’s in attendance
Meeting openwith aMOS followed by SP
Read theTwelve Traditions and Twelve Concepts.
Introduce the agenda: changes, additions, corrections, and approval.
(Omitted to allow time for elections) Read, share on Concept of the Month, and followed by 15-minute floor discussion
Read the RSCMinutes from April 7th 2013

Area Reports

GREATER CAMDEN AREA SERVICE REPORT

RCM Bob R / RCM Alt Darrell W

The Greater Camden Area meets every 3rd Sunday of the month at the OEO Building 538 Broadway, Subcommittees meet at 3 pm, Area meets at 4 pm. We’re making an insurance donation to the RSC. The Unity Subcommittees has been having events in the area and will be hosting a picnic during the month of June. Information will be placed on the Regional website. Subcommittees and home groups are in need of support.

CLEAN ACRES AREA SERVICE RPORT

RCM Ryan W / RCM Alt vacant

Clean Acres Area Service meets every 3rd Sunday of the month, 7 pm, at the Messiah Lutheran Church,

46 W. Lancaster Ave., Downingtown, PA. April’s donation - $4.87.May’s donation - $0. Unity subcommittee is planning the 25thArea Anniversary Picnic, July 27th from 1-6 pm at E Brandywine Park. H&I is planning a Learning Day. Meeting List changes submitted today. Several groups have moved. Come Grow With Us 729 E Lincoln Hwy, Coatesville, Miracle on Merchant, 423 E Lincoln Hwy, Coatesville, New Life Group, 729 E Lincoln Hwy, Coatesville, WAIT Group, 423 E Lincoln Hwy, Coatesville(no longer meeting on Sundays). Thank you.

NORTHWEST AREA SERVICE REPORT

Narcotics Anonymous Philadelphia Northwest Area

R.C.M. Report 6/15/2013

The regional service meetings were held on June 1st & 2nd 2013.
Sub-Committee meetings were held. Did not attend.
JAC meeting was held. Did not attend.
Administrative meeting was held. Did not attend.
Regional Sunday meeting was held. Attended.

State Of The RSO
I have attached the RSO/Office Managers report. Here are some highlights from the report:
Taxes
Taxes have been all paid for 2012.
We now owe $1,850.00 for Q1 2013.
Lease Agreement
3 Year lease was approved. $875.00/mo. Optional fourth @ $901.00.
Insurance Renewal (Every June)
Initial down payment is due ($2,700) approximate.
**** Donations Have Been Extremely Low This Year *****
Northwest Area Literature Sales as of June 1st 2013 - $2,182.84

*** Contracts ***
As a point of emphasis trusted servants, & GSR’s if any facility has any contractual information that needs to be signed, discussed, etc., please forward this information to your RCM / RCM Alternate. Any matters regarding any legal or contractual issues, insurance information / insurance riders, etc. must be approved by our counsel prior to singing ANY document(s). This is to protect US as well as OUR facilities. In addition our legal counsel wrote a two page response to the Philadelphia Parks & Recreation contract/policies. I am attaching this document so we can share this with our area.

World / Regional Information
The Philadelphia Region is hosting the “Autonomy Zonal Forum”, which we are a part of. The following regions make up this forum: Central Atlantic Region, EPRNA, C& P, Freestate, & Mountaineer. The forum will be held at the following on July 27th 2013:
Oxford Circle Mennonite Church
900 E. Howell Street
Philadelphia, PA 19149 (Building B)
11:00 AM – 5:00 PM

World Convention
World Convention Marathon
We have three slots currently. There will be more available if we want them: Life Is A terrible Thing To Waste, Life After Death, West Oak Lane Group.
Volunteers
WE NEED VOLUNTEERS. You must be registered to VOLUNTEER. I have attached the volunteer sheet which is also accessible to via web @
Traditions Work Book Project
You can view what is going on at:
Your responses can be sent to:

The next regional meeting(s) has not been determined since this falls on Independence Day Weekend. We will communicate the new times as soon as possible.

Regional Elections / Openings **** Elections Were Held On June 2/2013 ****

Election Results:
The following trusted servant positions highlighted in REDare STILLopen:
Administrative
Chairperson – Mark B.
Co-Chairperson – Debbie F.
A. B. C. Chairperson – Paula B.
A. B. C. Co-Chairperson - Open
A.B.C. Secretary - Open
A.B.C. Treasurer – Open
Secretary - Open
Treasurer – Scott D.
Policy – Open (There is a Policy Review Committee Formed) *****
Regional Delegate – Zoe H.
Regional Delegate Alternate *
Sub- Committee(s)
Public Relations - Open
Phone Line – Debbie B.
H & I – Sara F.
Convention – Arlene C.
Literature Review - Open
Unity - Open
Meeting List - Open
Clean Sheet / News Letter - Open

If you have any questions on ANY service positions here is a link to all the service handbooks:

RCM Alternate Position
Our trusted servant James S. will not be able to continue to fulfill his commitment. He officially communicated me this, so it can be sent out to our body for consideration by all of our servants & members who may want to get involved with this service commitment. We thank James for his service.

Submitted by

Elijah G. – R.C.M.

James S. – R.C.M.

DELCO AREA REPORT

RCM: Jim CMeeting Day: 3rd Wednesday / MonthlyLocation: Ridley Township7:00 pm

DELCO has set a date for our convention, October 10th, 11th, & 12th, 2013 at the Clarion Hotel on Rt. 291 in Essington, PA. We will be holding events to support our convention including a “Rock for Recovery” on May 5, 2013 from 2:00 pm until 10:00 pm.
DELCO ASC Policy Chair and Co-Chair have steppeddown. We want to revise our own ASC Policy. We are asking the other 10 areas of this region to email us a current copy of their policy for review.
DELCO found a location to be considered for relocation of the RSO Office. The storefront rents for $675.00 / month. Contact information was forwarded to RSC Chair and RSC Co-Chair.
DELCO donated $1098.91 for February through April, 2013.

INNER CITY AREA REPORT

RCM Alt: RICHARD C

ICA is requesting help form the RSC. ICA passed a motion from the Stick & Stay Group 2 months ago to stop hosting conventions until the impact on the GPRSC Convention is determined. The Ad Hoc Committee is formed and will meet June 15th, 2013, Pulaski Manheim 10am-1pm.

WEST-SOUTHWEST (WSW) AREA REPORT

RCM: Sid B / RCM Alt: Bruce J

Meeting: 3rd Saturday / Monthly, 10 am- until? WSW is using a new ASC format that helps GSR’s, Executive Committee Chairs, Subcommittee Chairs and Reps get service work done more efficiently. The Consensus-based Decision-making (CBDM) workshop on February 16 had a good turnout. Thanks to all the members of our RSC and ASC’s who helped us. We’re hoping that more members show up for the next one!!! Saturday, April 20th, 2013, 10:00 am until 12:00 noon, Wayland Memorial Baptist Church, 52nd St and Baltimore Ave. WSW elected a new Convention Rep Kevin D. WSW donated $404.39 for Home Group Insurance and RSC donation. Problem: WSW needs a Public Relations Chair and Co-Chair.

Subcommittee Reports

BOD

Admin

JAC

ABC

Meeting List

H & I

Public Relations

Clean Sheet

Convention Chair

Convention Treasurer

RSC Treasurer

Webmaster (Work Group)

Phoneline

GPRSC BOD MEETING May 4, 2013

4 RCM’s in attendance

Mark B Co-Chair
Paula B RD
Zoe H RD Alt
Elijah RCM Northwest
Jim C RCM Delco
Drew RCM Alt DANA
Sid B RCM WSW
Bruce J RCM - Alt WSW
Arlene C Convention Chair

Meeting opened with a MOS followed by SP

Agenda

The RSO currently does not have a lease. Rent is $975 per month currently, which lends to the urgency of this decision. The new terms for a lease are a 5- year lease with 3% increases beginning in year 4 from $875 up to $901. Or 3-yr lease with 3% increase starting in year 3. Terms include $875 year 1 & 2 up to $90 in the 3rd year. Chair recommends accepting the 3-year lease because the uncertainty of the future of the RSO.

Motion: Accept 3-year lease, Seconded, Disposition: 4 /0/0 MSP

BOD gave vote of confidence to Mark B RSC Co-chair to enter new 3-year lease.

The board discussed the accountability for the available balance minus outstanding debts.

Tax planning was tabled until an accurate accounting of the amounts has been presented and the treasurer is present

Form a rally with RCM’s and Area Chairs to promote Unity within this region.

Brainstorming Recommendations:

T-shirts
No competing events in the region
Accurate accounting of funds
Breakouts for Brainstorming
Who develops this? RD, Unity, or Admin Board
Peanut Butter & Jelly Summit
Inside or Outside
Delco isn’t participating ICA is ready to withdraw
How do we meet their needs? What’s not being done for your area?
Why are we here?
How do we improve our fundraising?
Change the perception – Conduct a Regional inventory.
Effective communication - Networking in NA
Do we still need our services?
Fully self-supporting - Why is the regional convention not as prosperous.
Cost effectiveness / resources
Shared Vision RCM’s and ASC Chairs

GPRSC Combined ADMIN COMMITTEE & JAC MEETING 6/1/13 1:00 PM

Admin - Convention questions were completed 5/4/13 (see attachment) Can we conduct business tomorrow if there are not 2 signers? Option -RCM’s would have to use cash. Peanut Butter & Jelly Summit brainstorming was tabled until Tuesday June 4th 6 pm at RSO

RD changed the location for the Autonomy Zonal Forum for an air conditioned space and ample parking. The rent for the location was $200. RD’s request another $100.00 for food and / or donations from Areas.

Convention Treasurer is trying to get a signer added to Convention Committee account and obsolete signers removed. Situation agreed to be resolved by Convention Treasurer and RSC Co-Chair. Convention Co-Chair, Matt O. will be added as a signer.

Convention Committee held Flapjack Breakfast at Applebee’s. Dances are still happening at 63rd & Cedar. Committee still doesn’t have a convention venue. Sheraton & Lowe’s proposals are on the table. Possible dates are Thursday, August 21stThrough 24th, 2014.

Meeting List - Philadelphia Area changed meetings. No meeting list chair.

H&I requests $25 literature for Northwest area. H&I subcommittee Northwest Area can take over DRC commitment, but will need $25 every 2 months for literature since.

Unitysubcommittee chair stepped down. No financial impact

PR’s co-chair - No financial impact

JAC Financials

RSC Opening Balance $733.70

Rent 45.00

Insurance 2655.00

H&I 25.00

Accountant 300.00

RD100.00

Agenda for Sunday, 6/2/2013 GPRSC

Check Signers for Convention committee

Checks will need to be signed tomorrow

Rescind recommendation for Stephan M for ABC Chair

Nominate Sid to head up the Policy update & review work group

3-year lease for RSO

Contracts for the recreation centers and home groups

PB&J Summit

Grateful to Serve,Zoe H. RDA Acting RSC Secretary

What goes together like Peanut Butter & Jelly ... NA Unity

What is Unity?

- A Spiritual Path for people joined as a Whole being Positive,

Practical and Progressive

- Harmony between Groups

Greater Philadelphia Region of Narcotics Anonymous Administration Committee - Cordially invites:

All Area Chairpersons, Co-Chairpersons,

RCM’s & RCM Alt’s

To attend this Region’s 1st Peanut Butter & Jelly (Open) Summit.

Where:Roxborough Hospital Auditorium

When:Saturday, June 29th 2013 @ 11:00

“United We Stand...Divided We Fall”

REGIONAL ABC (ADVISORY BOARD COMMITTEE) REPORT

June 2013 Office Manager / ABC Report

The office has acquired two new customers located in New Jersey.

The taxes for the last quarter of 2OL2 have been paid. We now owe the taxes for the

first quarter of 20 13 totaling $ 1,850.00. We are in the process of ordering new meeting lists - we hope to have some in the office by the end of this month. The 2012 (Income) taxes for our region were completed and the bill for the Accountanttotals $SOO.OO. This amount has always been split between the RSO, RSC andConvention totaling $300.00 each. We would like to continue with this spiit and askthat the RSC and Convention give their pa5rments today so that we can meet our bill

due date of June 9th. The 3 year lease agreement that the RSC Co-chair presented last month still needs tobe addressed. I ask that a decision be madeASAP so that our monthly billwiIldecrease.

REMINDER - The insurance renewal is fast approaching and the down payment isapproximately $2,650.00. Please spread the word to your AREAS so that we can getthe insurance started. It will be in ALL of our best interest. Donations are very low for this year so far. Please help us to express the urgent needfor support in order to continue our efforts to reach those addicts still suffering.

Thanks as always to the many groups and Areas that support our region!!!

Below is a snap shot for 2013 of the many customers that support us - thanks somuch!

We hope by working together that we can obtain more customers/support.

Burlington County $ 1,048.68

Downtown Area $2,9 29.38

Greater Camden $1,344.13

Hudson County $1,647.36

Livengrin Foundation $3,+6 1.80

Northwest Area $2,182.84

Ocean Area Service $1 ,87L.4O

Philadelphia Area $8,308.95

Pyramid of Freedom $1,085.85

Recovery in the Morning Group $1,092.63

South Philly $1,878.93

West / Southwest $8,198.45

REMINDER - THE OFFICE WILL BE CLOSED ON THURSDAY, JULY 4th

Janaylon and Regional Co-Chair Mark B.

RSC ABC (ADVISORY BOARD COMMITTEE) TREASURER REPORT– SEE ATTACHMENT

REGIONAL DELEGATE REPORT

The Greater Philadelphia Region of NA

Regional Delegate Report

June 2, 2013

Greetings RSC,

We would like to thank you for allowing us to be of service in the Greater Philadelphia Region these past two years.

Next month we are hosting the Autonomy Zonal Forum. Our zone consists of the following regions Central Atlantic Region, EPRNA, C&P, Freestate, Mountaineer, and Greater Philadelphia. The Autonomy Zonal Forum is from 11:00am to 5:00pm. We changed the location of the event for better parking and accessibility. The new location is Oxford Circle Mennonite Church, 900 E. Howell Street, Philadelphia, PA 19149, Building B. We request another $100.00 to cover the additional expenses and we are open for donations.

NAWS News: WCNA35 Being of Service—Volunteer Registration
Want to help make our recovery celebration a success? We will be seeking volunteers to help with entertainment and events, merchandise, program, registration, and many other tasks. For more information, please visit and click on the link to sign up to volunteer at the convention

Traditions Book Project We want to remind you to check out the material on the Traditions Project webpage: We’ve posted a session profile and PowerPoint there for local workshops to help us gather ideas and source material for the book. You can enter your responses online at the webpage or email them to . The Traditions Book Project discussion board is now open! Visit the project webpage for more information: