GRANTEE TRAINING – QUESTIONS & ANSWERS

1)The following items are required to become a Grantee Agency of the Kansas Department for Children and Families (DCF):

  1. Kansas Certificate of Tax Clearance
  2. Verification of Debarment
  3. AAND B

2)True or FALSE – A Grantee Agency may expend funds before the Notification Of Grant Award has been signed by both DCF and the Grantee Agency.

3)Which document(s) serve as the binding contract between DCF and aGrantee Agency?

  1. The Request For Proposal
  2. The Grant Application
  3. THE SIGNED NOTIFICATION OF GRANT AWARD
  4. A and B
  5. A and C
  6. B and C
  7. A, B, and C

4)TRUE or False – DCF grant awards are reimbursement-based – therefore, funds must be spent before a Grantee Agency can be reimbursed.

5)Which three (3) reports are due to DCF every reporting period, in order for reimbursement to be processed?

  1. Budget Transaction Report, Budget Itemization Report and Grant Prior Authorization Request
  2. BUDGET TRANSACTION REPORT, BUDGET ITEMIZATION REPORT, AND STATUS REPORT
  3. Budget Transaction Report, Budget Itemization Report and Revision Request

6)TRUE or False – Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, will lead to consideration of non-payment of the Budget Transaction Report requested funds, suspension of the grant, and/or termination of the grant, at the discretion of DCF.

7)TRUEor False – Per the Kansas Prompt Payment Act (K.S.A. 75-6403), DCF shall pay amounts due and payable within thirty (30) days after the receipt of a valid Budget Transaction Report and its supporting Budget Itemization Report and Status Report. Payments will be made within thirty (30) days from the date the report is received by DCF. The payment date is the date on the check to the Grantee Agency, not the date it is received by the Grantee Agency.

8)True or FALSE – A Grantee Agency may expend funds that are over 10% of a particular cost category, as long as they submit a Revision Request with their next Budget Transaction Report.

9)A Grantee Agency may not submit a Revision Request:

  1. DURING THE LAST 30 DAYS OF THE GRANT TERM
  2. during the last 60 days of the grant term
  3. during the last 90 days of the grant term

10)Indirect Costs cannot exceed:

  1. 10% OF THE GRANT BUDGET
  2. 15% of the grant budget
  3. 25% of the grant budget

11)Grantee Agency final reports are due 20 days after the end of the grant term. At what point will DCF release the funds to other purposes within DCF, should they not be in receipt of a Grantee Agency’s final Budget and Grant Transaction Report?

  1. 30 days
  2. 60 DAYS
  3. 90 days

12)An Advance of Grant Funds is allowed only if which of the following applies:

  1. The advance is for the start-up of a new grant.
  2. The advance is for an agency that has been a long-time grantee of DCF.
  3. The advance is for a new initiative which involves major funding, causing extraordinary cost to a Grantee Agency.
  4. A and B
  5. A AND C
  6. B and C
  7. A, B, and C

13)TRUE or False – Reimbursement of costs for personnel, major equipment, and other significant purchases must be limited to the portion utilized on the project.

14)True or FALSE – A Grantee Agency may supplant grant monies to pay for expenses that are already being paid for or have been paid for by another source (for instance – federal, state, or local funding).

15)Examples of items that are ineligible to be paid with grant funds include:

  1. alcohol, for consumption purposes;
  2. land;
  3. construction or reconstruction of driving ranges, towers, and skid pads;
  4. construction, rehabilitation or remodeling of state, local or private buildings or structures;
  5. office furnishings and fixtures
  6. B, C, and D
  7. A, B, C, D, AND E

16)TRUEor False – A Grantee Agency may not expend grant funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a member of the Legislature or an employee of a member of the Legislature, or to expend in connection with any of the following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement.

17)A Grantee Agency must submit an Equipment Pre-Approval Request if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost of:

  1. $5,000 OR MORE PER UNIT
  2. $10,000 or more per unit
  3. $25,000 or more per unit

18)A Grantee Agency must preserve and make available all of its books, documents, papers, records and other evidence involving transactions related to a grant for a minimum of how many fiscal years from the date of the expiration or termination of the Grant Award?

  1. 3 years
  2. 5 YEARS
  3. 10 years

19)TRUE or False – A Grantee Agency must notify their DCF Program Manager if there are any changes in key personnel at the Grantee Agency, and/or changes to board membership.

20)Which of the following are true about Sub-Awards from a Grantee Agency of DCF to a Sub-Awardee of that Grantee Agency?

  1. A Grantee Agency may enter into sub-awards only with prior written approval from DCF.
  2. Sub-Grantee Agencies must sign off on and adhere to the Specific Terms and Conditions contained within the Grantee Agency’s NOGA.
  3. Sub-Grantee Agencies are subject to the same Tax Clearance and Debarment requirements as the Grantee Agency.
  4. Sub-Grantee Agencies are subject to the same audit requirements outlined within the Grantee Agency’s NOGA.
  5. A and B
  6. A, B, C, AND D