Creative Education Partnerships:
Artist-In-Residence (AIR) Initiative
AIR Grants Program
Grant Acquittal Report
STREAM 2
(For projects undertaken in 2012)
An acquittal is a written account of how funds received for a particular purpose have been spent. It should be completed by the AIR Project Management Team ie. the arts organisation representative(s) AND in collaboration with the Project Coordinator(s) of the school(s) involved in the delivery of the funded AIR Grants Program STREAM 2 project.
It is a legal requirement for the Department of Culture and the Arts (DCA), Department of Education (DoE) and the Australia Council for the Arts (Australia Council) to obtain acquittals from all individuals, groups and organisations in receipt of Federal funds through the AIR Grants Program.[1]
Acquittals should be received within 13 weeks of the completion of the AIR project or activity. Failure to provide an acquittal makes an individual, group, school or organisation ineligible for future financial assistance.
This acquittal report contains the following sections:
1. General Information
2. Project Outline and Measures
3. Education Report
4. Artistic Report
5. Public Outcomes
6. Financial Report – Acquittal Budget
7. Declaration
8. Application Feedback
9. Support Material & Image Permission Forms
Please try to ensure that the information you provide is as accurate as possible. You may find that some of the questions are not applicable to your project. If so, please write N/A.
In the future years of the AIR Grants Program ArtsEdge would like to support schools and artists to better share the lessons they have learned through the AIR projects they undertake. In order to do this we need your permission to make this information public so that others may access and learn from it. It was a requirement in your original application that information on your project would be made available for reporting and promotional purposes. At the end of the acquittal form following you will again need to reaffirm your understanding of this requirement by signing the declaration form. Should you wish certain information to remain confidential please indicate this on your form.
Normal financial accountability applies; while it isn’t necessary to provide us with copies of project documentation such as receipts, etc, such documentation should be kept for at least 12 months after the project has concluded. In some cases, we may need to look at this documentation for auditing or other purposes. Any unused grant funds must be returned to DoE.
If you have any questions regarding the completion of your report, please contact ArtsEdge on (08)6552 7300 or toll-free on 1800 199 090.
If you would like an electronic version of this form, it is available for download at:
www.artsedge.dca.wa.gov.au
Please POST your Acquittal Report and Support Material by the deadline to:
Department of Culture and the Arts
Att: Grants Administration
AIR Grants Program-STREAM 2 Acquittal Report
PO Box 8349
Perth Business Centre WA 6849
Note: Acquittal Reports and Support Material can be provided on disk to ArtsEdge. However, please make sure formats are PC compatible.
If you require more space than is provided, please insert extra pages as required.
CONTENTS Page No.
Section One: General Information …………………………………… 1
Certification …………………………………… 2
Section Two: Project Outline and Measures
Brief description of the school(s) involved in the AIR ……………………………………. 3
Brief outline about the arts organisation/specialist artist(s) ……………………………... 4
Outline of the AIR project actually delivered ……………………………………... 5-6
Project Measures ……………………………………… 7-8
Community Participants ……………………………………….. 9
Project Target Groups ………………………………………. 10
Section Three: Education Report
Key Learning Areas actually addressed …………………………………… 11-12
Success, strengths, evaluation and documentation
processes …………………………………… 13-14
Statements from others involved in the project …………………………………… 15-18
Section Four: Artistic Report
Goals, key outcomes, strengths, logistics, fees paid, project value ………………….. 19-21
Evaluation and documentation …………………………………….. 22
Professional learning and project impact …………………………………….22-23
Section Five: Public Outcomes …………………………………….. 24
Section Six: Financial Report – Acquittal Budget …………………………………….. 25
Section Seven: Declaration ……………………………………… 26
Section Eight: Feedback ……………………………………… 27
Section Nine: Support Material & Image Permission Forms ……………………………… 28-34
Section One: General InformationArts Organisation/Artist:
Postal Address:
Telephone:
Email:
Website:
(please attach a separate list if there is more than one organisation or artist involved)
School/Institution:
School Code (if applicable):
Postal Address:
Telephone:
Fax:
Website:
Principal/Director or CEO of institution:
Email:
Project Coordinator (Teacher in Charge):
Mobile:
Email:
Registrar:
Email:
Start date of project:
End date of project:
Total AIR Grant funds received:
NB. If there is more than one specialist artist engaged by the arts organisation, or more than one participant school/institution, please list their contact details individually.
Certification
I certify that the grant described in this acquittal was used for the approved purpose. To the best of my knowledge and belief, the attached education, artistic and financial reports are true and fair.
ARTS ORGANISATION REPRESENTATIVE 1:
NAME:
SIGNATURE:
DATE:
ARTS ORGANISATION REPRESENTATIVE 2:
NAME:
SIGNATURE:
DATE:
(If more than two arts organisation representatives in the AIR Project Management Team, please list separately)
SCHOOL/INSTITUTION PROJECT COORDINATOR:
NAME:
SIGNATURE:
DATE:
(If more than one Project Coordinator, please list separately)
OFFICE USE ONLYDate Received:
Please read all of the questions in each section before you start writing your responses. Try to be as objective as possible as this evaluation contributes to the future development and management of the AIR Grants Program. If you feel that you will need more space than that provided, please present your entire Acquittal Report on plain single sided A4 paper and add in extra pages as required.
Section Two: Project Outline and Measures1. Provide a brief description of the school(s) involved in the AIR project (ie. location, community profile and description of the student cohort).
2. Provide a brief outline on your arts organisation and any specialist artists you contracted for this project.
3. Provide an outline of your project, ie. the actual process, from planning the AIR project through to completion.
Have their been any changes to the project during the residency compared to the
original project outline provided in your original STREAM 2 full proposal application?
Yes / No (please select)
If yes, please include information in your answer about the changes made to the project.
4. Have there been any changes made to the terms of your Memorandum of Understanding (MOU) during the course of your AIR project?
Yes / No (please select)
If yes, please list the MOU point changes made.
If no, please state ‘no changes’ and attach a copy of your original MOU made with the school(s).
Project Measures
5. All STREAM 2 AIR projects must be conducted over a minimum period of 60 days or equivalent 300 contact hours. Please indicate below how many days and equivalent contact hours your project took to complete.
We completed the AIR project in days; equivalent to contact hours.
6. Please provide figures of the number of students and teachers involved in your AIR project.
PP / K / Yr 1 / Yr 2 / Yr 3 / Yr 4 / Yr 5 / Yr 6 / Yr 7 / Yr 8 / Yr 9 / Yr 10 / Yr11 / Yr 12 / Tertiary/pre-service
Students
Teachers/lecturers
7. Please indicate the name and total number of professional artists who participated in your project ie. all artists affiliated or not affiliated with an organisation or similar entity and their art form area of expertise. Include also any volunteer artists.
Artists (including those working for an Arts Organisation)Artist name / Art form area of expertise
Total number:
8. Artist hours spent on the AIR project.
Total number of contact hours the artist(s) spent on the project: / Artist(s) involved(Name/art form/company area of expertise)
Total number of hours for the entire project / Example: 175 hours / Example: Bob Smith, choreographer
Example: 25 / Example: Jane Brown, dance tutor
Example: 5 / Example: Suzie Down, General Manager, Delightful Dance Theatre
9. Student-artist contact.
Indicate the total number of hours that each student spent with the artist(s) on your AIR project either per day or per week (select).
Total number of students (ie. the combined total of all year groups participating on the project) =
Total number of contact hours each student received with the artist(s) per: / Artist(s) involved(Name/art form)
Day / Example: 1 hour per student / Example: Bob Smith, Ceramic Artist
Week / Example: 2.5 hours per student / Example: Jane Brown, Sculptor
10. Classes/Workshops
Please provide the total number of specific AIR classes or workshops scheduled for students which involved the artist(s).
Location / Number of classes/Duration of class / Number of students participated / Artist(s) involved
(Name/art form)
Example: Year 9 music at Bob Smith College / 10 x 55 minutes / 32 students / Leon Gray, Composer
11. Professional Learning
Indicate the number of professional learning workshops developed by the artist(s) for teachers as part of your AIR project and what art form area(s) were covered.
Location / Number of workshops/Duration of class / Art forms covered / Number of teachers participated / Artist(s) involved
(Name)
Example: Bob Smith College / 3 x 55 minutes / Visual Arts & Media (print-making: silk screen, lino cut, photography) / 3 / Jane Little
Example: Delightful Dance Theatre studio / 1 x 55 minutes / Choreography / 5 / Jane Brown
12. List the community participants involved in your AIR project, ie. members of your school or wider community, eg. parents & friends (P&C) and/or corporate sponsors, who were actively engaged in the project and not in an operational or administrative role.
Community Participants
Name of participant+title+organisation name: eg. Simone Brown, President – Bob Smith College P&C
13. Was your project targeted towards or subsequently engaged any of the following groups?
Where possible, please indicate the number of participants for each group.
Select (tick box) / Groups / Number of students/ Regional and/or Remote school students
/ Indigenous students
/ Students at educational risk
/ Students with disabilities
/ Students from culturally and linguistically diverse backgrounds
Briefly describe how your project targeted and subsequently engaged this group/these groups:
Section Three: Education Report (To be completed with the assistance of the school(s)/institution Project Coordinator(s)1. List the key Learning Areas your AIR project actually addressed.
Identify if any of these areas were in addressed in addition to those you proposed in your original application.
In the case of clusters, if specific information relates to one school and not all, please identify that school by writing the name of the school next to the specific information provided.
2. Describe how your program addressed the learning outcomes in each area.
3. On a scale of 1 to 5 with 1 being poor and 5 being outstanding, rate the level of success your artist(s) had towards improved overall student learning.
Very Poor / Poor / Fair / Good / Outstanding1 / 2 / 3 / 4 / 5
Explain why you have chosen this rating:
4. What were the key strengths of your project?
5. On a scale of 1 to 5, with 1 being considered extremely unsuccessful and 5 considered outstanding, list how successful your project was in enriching teaching practice through interaction with a professional artist(s).
Extremely Unsuccessful / Moderately Successful / Neutral / Moderately Successful / Outstanding1 / 2 / 3 / 4 / 5
Explain why you have chosen this rating:
6. In evaluating your project, is there anything you would do differently if you were to undertake a project of this type in the future?
7. Describe how your project was documented and in what form (eg. DVD, photographs, catalogues, critical assessments, newsletters, website pages etc).
Please include copies of this documentation with your report. See Section Nine.
NB. Photographs and videos supplied are used by the funding partners for reporting, evaluation and promotional purposes.
8. Statements from others involved in the project
Please provide statements from students, teachers, the school principals, and where appropriate, members of the wider community, outlining their perceptions of the value Artist-In-Residence projects of this type have for school communities and the artists involved.
In the case of a cluster – quotes from participants in each school are required.
Student Feedback (Please use the survey form following – supplying us with a minimum of three completed student feedback forms)Tell us your thoughts…
We would love to hear what you have to say about the AIR Grants Program project at your school. You don’t need to put your name on the form so feel free to tell us what you really think!
1. Year level:
2. Gender: M F
3. Have you had an artist(s) at your school before? YES NO
4. What was favourite part of the AIR project and why?
5. Was there any part of the AIR project you did not like? YES NO
If yes, please state which part you did not like and why.
6. Is there anything else you’d like to tell us?
Thank You!
Principal’s/Director’s or CEO’s Statement
Provide one statement from your school’s Principal or one statement per Principal if working in a cluster of schools.
Use the following format: quote, name of Principal/Director or CEO, name of school/institution.
Other Teacher’s Statements
Provide, where possible, at least three comments from teachers who either participated in the project or were observers.
In the case of a cluster – provide two quotes from each school participating.
Provide information in the following format: quote, name of teacher, course year and learning area, name of school.
Community Statements
Provide, where possible, at least three statements from members of the community who actively participated in your project.
Provide information in the following format: quote, name, title, name of organisation/ group/company.