Grandfalls-Windsortowncouncilheldinthetownhall

MEETING#492

MINUTESOFMEETING

GRANDFALLS-WINDSORTOWNCOUNCILHELDINTHETOWNHALL

7:00P.M.,TUESDAY,APRIL17TI-I,2018

PRESENT:Mayor:BarryManuel

DeputyMayor: MikeBrowne

Councillors:RodBennett,AmyCoady-Davis,ShawnFeener,DarrenFinn,MarkWhiffen

Staff:J.Saunders,TownManager\Clerk

N.Chatman,DirectorofEngineeringandWorks

K.Antle,DirectorofParksandRecreation

B.Griffin,DirectorofFinance

G.Hennessey,EconomicDevelopmentOfficer

PriortothemeetingtheMayorsignedaProclamationforChildAbuse

PreventionMonth.

TheMayorcalledthemeetingtoorderat7:00P.M.andaskedforanyerrorsoromissionstotheMinutesofMeeting#491ofTuesday,March271\2018.

Motion

Bennett\Coady-Davis

BeitresolvedthattheMinutesofMeeting#491ofTuesday,March271\

2018wouldbeadoptedascirculated. Thismotioncarriedbyavoteof7-0.

BUSINESSARISINGOUTOFTHEMINUTESNone

DISBURSEMENTREPORT

CouncillorCoady-Davispresentedthedisbursementreportintheamountof

$619,856.74.

Motion

Coady-Davis\Feener

Beitresolvedthatthedisbursementreportintheamountof$619,856.74wouldbeadoptedaspresented. Thismotioncarriedbyavoteof7-0.

COMMITTEEREPORTSEconomicDevelopment,TourismandHeritage

ThefollowingreportwaspresentedbyCouncillorWhiffen.

MarketingProjectsReview

TheEconomicDevelopmentOfficerpresentedthevariousmarketingprojectstheDepartmenthasbeenworkingonincluding:-

TradeShowBoothBackgroundTownTourismBrochureDownhomeExpo

DownhomeMagazineAd

AtlanticBusinessMagazineAd

SaltscapeExpo

TaxiRegulations

TheCommitteereviewedthesubmissionsfromthefour(4)taxicompanies,aswellasthosefromthegeneralpublic.Severaltopicswerediscussedincludingaflatrateforcommunitygroups(proposedbythefour(4)communitygroupsthatmadesubmissions),reviewtheageofthevehiclesandtheamountofkilometresoneachvehicle,inspectionsofvehicles,aswellasCodeofConductorVulnerableSectorScreeningofdrivers.

CouncillorFinnalsopresentedhisMotionaswellanditwasreviewed.

Councilandstaffwillmeetwiththeownersofthetaxicompaniesindividuallythe

weekofApril30th-May3rdandgatherfurtherinformationbeforefinalizingthenewRegulations.

MobileVendorsRegulationsAerial

TheCommitteereviewedthecurrentRegulationsandmadeseveralrecommendationsincluding:-

removealllocationsfromcurrentRegulations

reviewingwhatcurrentcommercialfoodestablishments intheareapayinbusinesstaxesanddevelopanewseasonalmobilevendor'sratebasedonproximitytothesecommercialbusinesses.

TheFinanceDepartmentwillreviewthisinformationandmakearecommendationtoCouncilattheirCommitteemeetinglaterthisweek.

RandyEdison-EnvironmentResourcesManagementAssociation

Mr.EdisonisthenewGeneralManagerfortheSalmonidInterpretationCentreandSangerMemorialPark. HegaveCouncilanoverviewofERMA'splansforthecomingyearincludingasnewStrategicPlan,lookingatwaystoincreaserevenue,andnewmarketinginitiatives. Mr.EdisonisalsoaccompanyingtheEconomicDevelopmentOfficertotheSaltscapeExpoinHalifaxnextweek.

Farmer'sMarket

TheCommitteediscussedthestatusoftheFarmer's MarketandwillopenitagainthissummeronHighStreetbeginningonJune23rd.ThemarketwillbeopeneverySaturdayfromI0:00A.M.to1:00P.M. TheCommitteealsoreviewedaletterfromtheChairmanoftheFarmandMarketinClarenvilletopurchasetheirtentforourFarmer's Market.

TheCommitteerecommendedthatwedonotpurchasethistentaswehave

ourowntentsandtheyareservingthevendorswell.

MNL\UMCMeetingsReport

TheDeputyMayor,TownManager\ClerkandEconomicDevelopmentOfficerattendedthiseventinSt.John's onMarch14thand151h. SeveraltopicswerecoveredoffincludingtheBigData\BigIdeasRFPfromMunicipalities

NewfoundlandandLabrador,aswellasthecannabis presentationbyarepresentative oftheNLC.

HospitalityNewfoundlandandLabrador-BoardMembership

TheEconomicDevelopmentOfficerspokewiththeCEOonthemakeupoftheBoardofDirectorsforHospitalityNewfoundlandandLabrador.Councilwillconsiderencouraginglocaloperators toofferthemselvestoserveonthisBoardin

2019.

CommunityProfileUpdate

TheEconomicDevelopmentOfficergaveabriefoverviewofthestatusoftheCommunity Profile. Theprojectisprogressingwellandisabouteighty-fivepercent(85%)complete.Saltwire Network willproduceonehundred(100)copiesofthisprofileandwewillalsohaveadigitalcopyavailableontheTown's

website. ThedraftdocumentswillbereadyforCouncil'sreviewshortlyanditshouldbecompleted bymid-May.

StrawberryGreenhouses

TheCommitteereviewedaproposal fromalocalresidenttoestablishseveralstrawberry greenhousesinthecommunity.Theproponent isintendingtooperateyearround. Staffwillfollow upwiththisinitiative andreportbacktoCouncil.

WayForwardTimberRights

TheCommitteediscussed theProvince'scun·entTimber AllocationProgram. Council discussedthisissueandareconcerned thattheallottedamountoftimberpromised whenthemillclosedmaynotbeavailable totheareaifthetimberisgranted tooutside interests.

TheCommitteerecommendsthatstaffreviewthedetailsonthetimberallocationandharvest levels. Weneedtounderstand howtheincrease inallocation willimpacttheavailable timberfordevelopmentopportunitiesinCentralNewfoundland. WhentheAbitibiMillclosedin2009,Governmentcommitted asignificanttimberallocation forfuturecommercialdevelopmentforthisregion.

GenomicsResearch

TheTownofGrandFalls-WindsorthroughtheEXCITECorporationwillbehostingaCollaborativeConferenceinJune,foranewresearchprojectfocusedonthe"anxietygene". ThisisacollaborationoftheTownofGrandFalls-Windsor,CentralHealth,DalhousieandMemorialUniversity.

MealsonWheels(MOW)

TheMealsonWheelshasbeencompleted. ThepilotwassuccessfulandtheMealsonWheelsGrandFalls-WindsorOrganizationareplanningonimplementingafullprogramforthefallof2018.

OtherBusiness

ChamberofCommerceTradeShowSponsorshipRequests-TheCommitteediscussedtherequestsandrecommendedthattheTownsupporttheChamberfor

$500, butthattheTownreceiveafreeTradeShowBooth.

MidWinterBivverPostEventMeeting-Recommendations2019- TheCommitteereviewedthereportandsuggestedthatamemberofCouncilsitinonasimilarmeetingafterthe2019event. ThesepointswillbeconsideredwhenplanningtheBivverfor2019. TheyalsorecommendedthattheCommitteecontinuewiththeSaturdayBrunch.

DepartmentalActionReport(February20th-April9th,2018) - TheCommitteereviewedthereportfromtheEconomicDevelopmentOfficer.

ImovetherecommendationsandrepmtofthisCommittee.Motion

Whiffen\Browne

Beitresolvedthattheserecommendationsandreportwouldbeadoptedascirculated.ThismotioncatTiedbyavoteof7-0.

CouncillorFinnstatedthatwithrespecttotheTaxiRegulations,wedidhave

agooddiscussionandwillmeetwiththeoperators. WhenchangestotheRegulationsaredrafted,theywillbecirculatedtoresidentsforinputpriortofinaladoption. Themobilevendorfeeswillbereviewedandwillbefairwithrespecttotaxationoflocalfoodestablishments.

MayorManuelagreedthatthiswastheintentofthemobilevendorfees.It

isimportantthatbusinessesandmobilevendorspaycomparableamounts.

CouncillorFinnadvisedthatthetimberallocationissuesinthisareainrecentweekshasdrawnattentiontotheagreementmadebyGovernmentwhentheMillclosed. ItisimportantthatwecontinuetosupportthatconceptandtimberinCentralwouldbeallocatedfordevelopmentinCentral.

MayorManuelstatedthatthenewstructurefortimberallocationcouldallowcontrolofthetimberinCentralbetransferredtooutsidecompaniesformulti-yearpermits. WesupporttherecentprojectinBotwood. WeaskforanyinterestedpartiestocontacttheirMHA'sandexpressconcern.

CouncillorFeenerstatedthathespoketoseveralconveniencestores\take­

outsinrecentweeksandtheyarestruggling. Themobilevendorlocationsareverycriticalandwehavetoconsidertheimpactonstorefrontoperators.

MayorManuelstatedfurtherdiscussionwillbeheldonthelocationsandfeestructureformobilevendors. WedidmeetwithRandyEdisonofEnvironmentResourcesManagementAssociationandareimpressedwithhisenthusiasmtopromotetheregionandincreasetrafficattheSalmonidInterpretationCentre. ItisimportantthattheTownandEnvironmentResourcesManagementAssociationworktogetheronpromotingtourismdevelopment. WhenCouncildecidedtotakeovertheMidWinterBivver,itdidstruggleinthefirstcoupleofyears.Ithas

grownandisabigeconomicgeneratorforthisregion.

CommitteeoftheWhole

ThefollowingreportwaspresentedbyDeputyMayorBrowne.

LionelKellandHospice

TheCommitteediscussedtherecentProvincialBudgetandamediareportfromtheChairoftheLionelKellandHospice.

TheCommitteerecommendsthatameetingbearrangedwiththeHospice

Executivetogetanupdateontheproject.

DataCentreUpdate

TheCommitteediscussedthelatestinformationontheDataCentreProject.StaffhavebeenworkingwithacompanyandGovernmentforthepastten(10)months,butthecompanyhasdecidedtoputtheprojectonhold.

week.

TheCommitteerecommendsamoredetailed pressrelease bepreparedthis

StaffReclassifications

TheCommitteediscussed information presented onseveralstaffreclassificationrequests.

TheCommitteerecommendsanothermeeting bescheduled forMonday,

April161

2018todiscussthisissue.

ImovetherecommendationsandreportofthisCommittee.

Motion

Browne\Bennett

Beitresolvedthattheserecommendationsandreportwouldbeadoptedascirculated. Thismotioncarried byavoteof7-0.

CouncillorFinnadvisedtwo(2)ofthesetopicsonthisagenda willbeontheagendawithourmeeting withMinister Hawkins. TheLionelKellandHospiceisacommunity drivenprojectandonethatGovernmentshouldsupport. Servicescanbeofferedinanon-efficientandeffective manorotherthanatthehospital. TheDataCentreprojectisonholdanditisunfortunate.

MayorManuelstatedtheLionelKellandHospice isavolunteer\communitydrivenproject. Therewas$8millionintheProvincial Budget forpalliativecareandtheLionelKelland Hospice wouldbeagreatfacilitywhichcouldbenefitfromthisfunding. Itcanoperate atapproximatelyonehalf(1\2)ofthecostasperbedsinthehospitalsetting. Heexpressed thankstothevolunteers andthecommunitythathavesupported thispalliativecaremodel. Therewillbemoretosayonthe

DataCentreproject. Thisareahasbeenselected byacompany asagreatareaforaDataCentredevelopment.TheTown workedhardtogetthegroupstogethertoreachabusinessarrangement.ThiswouldhavecreatedsignificantjobsfortheregionandProvince. MorewillbesaidlaterwiththePressRelease.

CommitteeoftheWhole

Thefollowing reportwasalsopresented byDeputyMayorBrowne.

JobDescriptions

TheCommitteereviewedrevisedjobdescriptionsforthepositionsof

BuildingInspectorandEngineeringAdministrativeAssistant.

TheCommitteerecommendsthatthedescriptionsasattachedbeapproved.

Classification\Re-classification

TheCommitteereviewedsix(6)requestsforre-classification. Staffhavecompletedadetailedjobevaluationforallpositionsrequested.

TheCommitteerecommendsthattheAccountingClerk\AssetManagement

andEngineeringAdministrativeAssistantbere-classifiedtoJobClass3andallotherrequestsbedenied.

TheCommitteealsoreviewedtheclassificationfortheLeisureServices

Officerposition.

TheCommitteerecommendsthispositionbeapprovedataJobClass4.

TheCommitteealsorecommendsthattheJobClassificationScalebeamendedasattached.

AnnualPerformanceReviews

TheCommitteediscussedtheneedforAnnualPerformanceReviewsasperourpolicy.

TheCommitteerecommendsthatManagerscompletePerformanceReviewsannually.

JobEvaluationSystem

TheCommitteediscussedourcurrentJobEvaluationSystemandrecommendsthisbereviewedforfurtherdiscussionandamendment.

TrafficLightTender

TheCommitteereviewedtheTenderforthe2018IntersectionUpgradesand

TrafficSignalInstallation.

TheCommitteerecommendsthatthisbeawardedtoPenneyPavingLtd.intheamountof$618,960.00plustaxes.ThisamountisunderBudgetby$70,911.

Motion

Browne\Whiffen

Beitresolvedthattheserecommendationsandreportwouldbeadoptedascirculated.Thismotioncarriedbyavoteof7-0.

Deputy MayorBrowneadvisedtherewillbetwo(2)newsetsoftrafficlights,oneonToulettDriveandHardyAvenueandtheotheratCromerAvenue\DugganStreet\CohenPlace. Thiswillimprovetrafficflowinthisareaandimprovesafety.

MayorManueladvisedtheCromerAvenue\DugganStreet\CohenPlaceintersectionwillseeincreasedtrafficwiththecommercialdevelopmentinthearea.ThereisalwaysachallengeforCounciltodeterminewheretospendCapital

Funds. AroundaboutoptionwasconsideredforToulettDriveandHardyAvenue,butthecostwashigherpluslandrestrictionswithadjacentproperties.

CouncillorFinnexplainedheisaverybigproponentofroundaboutsandthe

EngineeringDepartmentdohaveareportonfeasibilityforToulettDrive\HardyAvenueandthelandwasnotavailable. TheMinutesmentionedanattachmentanditisimportantthattheseattachmentsbeincludedwhenMinutesareposted. AlsothePerformanceReviewprocessmustbesystematicandappropriatesystemshavetobeinplacewithstafftraining,etc...

DeputyMayorBrownestatedthisissuecanbeaddressedinthe

OrganizationalReviewthatwillbedonelaterthisyear.

Parks,RecreationandSpecialEvents

ThefollowingreportwaspresentedbyCouncillorBennett.

Men'sandMixedSoftballLeagues

TheCommitteediscussedcorrespondencefromtheMen'sandMixedSoftballLeaguesaboutmaintenanceissuestheyrequirebeforetheirLeaguesstartsinMay. TheyarealsorequestinganextensiontotheirClubhouse.

TheCommitteerecommendstheDirectorofParksandRecreationreplytotheirrequeststatingwewilllookafterthemaintenanceissueswithinthenextmonthandwewillinvestigatethecoststorenovatetheClubhousein2019. TheDirectorwillalsosendcorrespondencetoallsummerusersgroupslistingwhattheTownprovidesfortheirusersfees.

ExploitsAboriginalCommunityGroupCorrespondence

TheCommitteediscussedcorrespondencefromtheExploitsAboriginal

CommunityGrouprequestingassistancewiththeir2ndAnnualMaiwo'mi

scheduledforJune22nd-241

2018.

TheCommitteerecommendsa$500.00donationaswellasprovidingnecessaryequipmentsuchasBBQ's.

CommunityOrganizationsGrants

TheCommitteediscussedCommunityOrganizationsGrantsfromY2C,the

ExploitsArcheryClubandtheGrandFalls-WindsorGatorsSwimClub.

TheCommitteerecommendstodenythesubmissionfromY2CastheyhavejustreceivedalargeamountoffundingfromtheProvincialGovernmentwhichwehelpedthemapplyfor. TheCommitteealsorecommendstoapprovea$500.00grantfortheArcheryClubanda$1,000.00grantfortheGrandFalls-WindsorGatorsSwimClub.

IMBACanadaProposal

TheCommitteediscussedaproposalfromtheInternationalMountainBikingAssociationtoprovideuswithatrailassessment,astaffmaintenancetrainingsessionandawrittentrailreportwithrecommendationstocompleteourMountainBikeTrail. Theestimatedcostofthisproposalis$10,380.00.

TheCommitteerecommendsacceptingthisproposalandfortheDirectorofParksandRecreationtomakethenecessaryarrangementstohaveIMBACanadatraveltoGrandFalls-WindsortocompletethisassessmentinJune2018.

JoeByrneMemorialTrophyCases

TheDirectorofParksandRecreationpresentedtheCommitteewithanupdateonthere-organizingoftheJoeByrneMemorialTrophyCases. WithallthenewplaquesandsignageneededtheDirectorrequired$3,500.00tohelpfinishthisproject.

TheCommitteerecommendsusingexistingfundsintheParksand

RecreationDepartmentOperatingBudgettocompletetheproject.

WindsorStadiumPlantRepairs

TheDirectorofParksandRecreationpresentedtheCommitteewithaninvoiceof$19,324.36fromCIMCORefrigerationforrepairstotheplantintheWindsorStadium.

TheCommitteerecommendstheDirectorofParksandRecreationmeetwith

theManagerofCIMCORefrigerationtodiscusstheinvoiceasthereareseveralitemsontheinvoicethattheDirectorfeelsarenotaccurate.

2018ProvincialRecreationNewfoundlandandLabradorAwardsProgram

TheDirectorofParksandRecreationpresentedtheCommitteewiththenominationdetailsforthe2018ProvincialRecreationNewfoundlandandLabradorAwardsProgram.

TheCommitteerecommendstheDirectorputforwardindividualsandorganizationsfromGrandFalls-WindsorforseveraloftheseAwards.

RecreationFacilityRe-naming

TheCommitteediscussedthere-namingofourRecreationfacilitiesandsomeoftheroomsinthesefacilities. Individual's nameshavebeenputforwardtonamebuildingsafterinrecognitionoftheiroutstandingeffortsandcontributionstodifferentareasofRecreation.

TheCommitteerecommendstheDirectorinvestigatepossiblecandidatesandreportbacktotheCommitteeatafuturemeeting.

Director'sReport

TheDirectorpresentedtheCommitteewithadetailedlistofeventsandactivitiestheParksandRecreationDepartmentoperatedinthelastfewweeksaswellasalistofupcomingevents,activitiesandprograms.

ImovetherecommendationsandreportofthisCommittee.Motion

Bennett\Browne

Beitresolvedthattheserecommendationsandreportwouldbeadoptedascirculated.Thismotioncarriedbyavote7-0.

CouncillorFinnstatedthathewouldliketocommentonthenamingofRecreationfacilities. Howwillwegenerateworthyindividualsandwhatfacilitiesorroomswouldbere-named?

MayorManueladvisedthatthereweresomenamesalreadypresentedanditwasaskedwhethertherewereothers. Nodecisionatthispointwhethertherewillbeanyre-naming.

CouncillorFinnadvisedthatifwearemovinginthatdirection,namingshouldbepresentedinthepublicforum.

MayorManueladvisedthatthereportfromIMBAidentifiedthatthe

$10,380.00costisnotnewmoney,butisincludedinexistingprojectfunding.

SalmonFestival

ThefollowingreportwaspresentedbyCouncillorFeener.

ConcertSponsorships

TheCommitteereviewedthesponsorshipsforthisyear's

Concert.

TheCommitteerecommendsthatstafffinalizeallConcertsponsorshipsinadvanceoftheConcertlaunch.

FestivalSponsorships

TheCommitteereviewedtheFestivalsponsors.

TheCommitteerecommendsthatstaffcontactallFestivalsponsorstorenewthisyear'ssponsorship. TheCommitteealsorecommendsthatstaffidentifyanynewpotentialsponsors.

FestivalMarketing

TheCommitteereviewedaproposalforradioadvertisingfortheConcertandFestivalevents.

TheCommitteerecommendsthisbefurtherdiscussedatthenextmeeting.

TheCommitteealsorecommendsamarketingplanincludinguseofsocialmediabepresentedfortheCommitteesreviewatthenextmeeting.

Concert

TheCommitteereviewedthebreakevenanalysisfortheConcert.TheCommitteerecommendsacceptanceofthisBudget.

GospelBreakeven

TheCommitteereviewedtheBudgetfortheGospelConcert.TheCommitteerecommendsacceptanceofthisBudget.

SalmonDinner

TheCommitteereviewedtheBudgetfortheSalmonDinner.TheCommitteerecommendsacceptanceofthisBudget.

GrandFalls-WindsorDay

Day.

TheCommitteereviewedtheBudgetforGrandFalls-Windsor

TheCommitteerecommendsacceptanceofthisBudget.

ConcertAnnouncement

TheCommitteeannouncedthatthepressreleasefortheSalmonFestival

Concertwillbeheldat10:00A.M.onApril241

intheCouncilChambers.

Councilwouldliketoinvitethebusinesscommunityandthegeneralpublictoattendtheevent.

ImovetherecommendationsandreportofthisCommittee.Motion

Feener\Bennett

Beitresolvedthattheserecommendationsandreportwouldbeadoptedascirculated. Thismotioncarriedbyavoteof7-0.

CouncillorFinndidstateearlierthathedidnotsupporttheGospelConcert

andwantedtoreiteratethatposition.

DeputyMayorBrowneadvisedthathefelttheGospelConceitwasgoingtobeasuccess.

Councillor BennettstatedthattheSalmonFestival week-end isforallandtheGospelConcertwilladdtotheevents.

Councillor FeenerstatedthatalltheChurchgroupsaresupportive ofthe

Concert.

CouncillorFinnstatedhehopedthatitisasuccessful event,butwehavetriedinthepastanditwasnotsuccessful. HerespectedCouncillorFeenerandstafffortheworkandhopeditissupported bythecommunity andregion.

MayorManueladvisedthatnextTuesday,April24thwillbetheofficial

launchoftheFestival.

FinanceandAdministration

Thefollowing reportwaspresented byCouncillorCoady-Davis.

LabourReport

TheCommitteereviewedthelabourcostsasofweekthirteen(13). Totallabourwas$764,012.Thiswas$15,952(2.1o/o)overbudget.

TheCommitteerecommendsthatstaffcontinuetomonitor labourcosts.

CashCollections

TheCommittee reviewedtaxationcollectionsforMarch31st,2018. Totaltaxationreceivables asofthatdatewas$5,991,542($5,919,034-2017)-anincreaseof$72,508(1.23o/o)fromthepreviousyear.

DisbursementReport

TheCommitteereviewedtheDisbursement Reportintheamountof

$619,856andrecommendsthisbepresentedatthenextCouncilMeeting.

CapitalAssetManagement Plan

TheCommittee reviewed theproposedfundingfortheCapitalAsset

Management Plan.Totalcostis$62,500 (Town'sShare-$12,500).

TheCommitteerecommendsthatFCMFunding intheamountof$50,000 beappliedfor. TheCommitteealsorecommendsthattheTown'ssharebeapproved

intheamountof$12,500 contingent onapprovaloftheFCMFunding.

DepartmentYear-EndReports

TheCommitteereviewedtheDepartmentYear-EndReportsfortheFinance

Department,HumanResourcesandTaxation\Assessment.

TheCommitteewaspleasedwiththereportsaspresented.

DefinedBenefit-StatementInvestmentPolicy

TheCommitteereviewedtheDefinedBenefit-StatementInvestmentPolicyandrecommendsthatthisbeaccepted.

PublicProcurementFramework

TheCommitteewasadvisedthatthePublicTenderActhasbeenamended

andrenamedtothePublicProcurementActeffectiveMarch241

2018.

TheCommitteedirectsstafftoensurethattheTowncomplieswiththenewlegislation.

FundingRequests

TheChildren'sWishFoundationofCanada

TheCommitteereceivedarequestfromtheChildren'sWishFoundationofCanadatosupportthePrincessandHeroTeaPartyFundraisertakingplaceinGrandFalls-WindsoronJune91

TheCommitteerecommends$500.00beapproved.ForestParkPrimary

TheCommitteereceivedarequestfromForestPark

Primary.

TheCommitteerecommendsthisbereferredtotheParksandRecreation

Departmentforin-kindassistance.SparklingBlades

TheCommitteereceivedarequestfromtheSparklingBladestosponsoranadvertisementinthisyear'sprogrambooklet.

TheCommitteerecommendsweprovidesponsorshipforafullpagead.

TheSalvationArmy

TheCommitteereceived arequestfromtheSalvation Armyinsupportofthe

RedShieldAppeal.

TheCommitteerecommends$500.00 beapproved.Harmsworth PublicLibrary

TheCommitteereceivedarequestfromtheHarmsworthPublicLibraryto

providefinancialsupport towardsminorrenovations tothelibrary,particularly, animprovement totheyouthreadingarea.

TheCommitteerecommendsthat$500.00 beapproved.MunicipalitiesNewfoundlandandLabradorReport

TheCommitteereviewedarequesttoprovidesponsorshipforthescheduled

April201h -21stmeeting inGrandFalls-Windsor.

TheCommitteerecommends$500.00beapproved forthis.

Request regardingTaxation

TheCommitteereviewedarequestforareductionoftaxesduetobusinesslossexperience relatedtoTownCapitalWorks.

TheCommitteerecommendsthatthisrequestbedenied.

MobileVendorsTaxRate

TheCommitteereviewed assessmentandtaxationoffoodestablishmentsinthedowntownarea.

TheCommitteerecommendsthisissuebefurtherdiscussed atthenext

FinanceandAdministrationmeeting.

ImovetherecommendationsandreportofthisCommittee.Motion

Coady-Davis\Browne

Beitresolvedthattheserecommendationsandreportwouldbeadoptedascirculated.Thismotioncarried byavoteof7-0.

CouncillorBennettofferedhisservicetotheChildren'sWishFoundationandstatedallfundsdonatedorraisedgobacktotheFoundation. Ittakes

$10,000.00tograntawishsoheaskedresidentstosupporttheeventonJune91

CouncillorCoady-Daviswantedtonotethatthe$500.00donationtotheLibraryistocoveradditionalexpensesoutsidetheirallocatedBudget. SheaskedpeopletoconsidertheLibrarywhentheyareconsideringwhatcharitytheysupport.

CouncillorBennettadvisedthattheChildren's WishFoundationeventisat

2:00P.M.-4:00P.M.onJune9thattheWindsorPentecostalChurch.

PublicWorksandPlanning

ThefollowingreportwaspresentedbyDeputyMayorBrowne.

AdamandAngelicaPardy-QuadplexonDwyerStreet

AdamandAngelicaPardywerewelcometothemeetingtodiscusswiththeCommitteetheirconcernsontheproposedrezoningonDwyerStreet. Theyresideat40McCarthyStreetandtheproposedquadplexwouldbeconstructeddirectlybehindtheirproperty. Mr.andMrs.Pardyareconcernedwiththetypeofstructurethatmaybebuilt,possibleaffectstotheirpropertyvalueandfutureprivacy. TheDeveloperhasyettomeetwiththePardy'stodiscuss.

Afterdiscussion,theCommitteerecommendsthattheDirectorof

EngineeringandWorksarrangeanin-personmeetingbetweenthePardy'sandtheDevelopertodiscusstheitemsofconcern. TheoutcomeofthismeetingistobebroughtbacktotheCommitteeforfurtherdiscussion.

AdamandAngelicaPardywereexcusedfromthemeetingat7:00P.M.

10CarmeliteRoad-SewerLine

TheCommitteereviewedarequestfromMr.BradRoachandMs.RhondaWisemantore-routeasewerlinethatcrosses10CarmeliteRoadtofacilitatetheconstructionoftheirnewhouse. Thehousehasbeendesignedtoaccommodatetheresidentsandthelocationonthelotneedstobeonthenorthernboundarytofitthedesign. Thedesigneroverlookedthisobstacleduringthedesignphase.

TheCommitteerecommendsthatthehouseberepositionedtoavoidthe

sewertoseeifthiswouldsatisfytheirneeds. Thiswouldmeanplacingthedwellingfurtherbackintothelot.

2FairviewHeights-SubdivideLand

TheCommitteereviewedarequestfromMr.AdamGlavinetosubdivide2

FairviewHeightstoaccommodateconstructionofanewresidence. ThepreliminaryplanconformstotheDevelopmentRegulations.

TheCommitteerecommendsthisbeapprovedinprinciple. Theavailabilityofwaterandsewermustbeconfirmed. Mr.GlavinemustalsoagreetoprovideaturnaroundattheendofFernPlaceandtheaccesstothenewlotmustbefromFernPlace.

CivicNumber

TheCommitteediscussedconcernsofemergencyserviceshavingdifficultyfindinganaddressthathasbothanumericandalphabeticdesignationsuchas1OA.Typicallyalphabeticdesignationswouldbeforanapartmentorsectionattachedtothemaindwellingandnotanindependentlotanddwelling.

TheCommitteerecommendsthatmovingforwardallsubdividedlotsthatfitthiscriteriahaveadesignationof"1\2"ifindependentand"A"ifanapartment.Thiswouldeliminateconfusionwhensearchingforanaddress. TheCommitteealsorequestedforfurtherinformationonthetotalnumberofexistingdwellingsthatcurrentlyfitthiscriteria.

AbandonedVehicles

TheTowncurrentlystoresabandonedvehiclesonTownpropertywhentheyareseized. ThesevehicleshavebeenintheTown's possessionwellbeyondninety(90)daysasstatedintheTrafficRegulations. Currentvehicleofconcernwasseizedtwo(2)yearsago.

TheCommitteerecommendsthatthePublicWorksDepartmentmakearrangementstodisposeofthevehicleastheownerhashadampleopportunitytoobtainthevehicle. MovingforwardtheCommitteerecommendsthatstaffadheretotheTrafficRegulationsandthetimelines. FinaldecisiontodisposewillcomefromCouncilaftertheninety(90)dayshasexpired.

CurbandSidewalk-CarmeliteRoad

TheCommitteereviewedarequestfromMr.TerryBrownetohavecurbandsidewalkinstalledonCarmeliteRoadandtheroadupgraded.

TheCommitteerecommendsthisbeaddedtothelistforfutureCapital

Projects.

Tender-GrenfellHeightsWatermainInstallation

AtendertoupgradeasectionoftheGrenfellHeightswaterlineandstormsewerclosedonApril91 ,2018. Therewereseven(7)bidderswiththelowestbidderbeingAdam'sConstructionLtd.intheamountof$798,557.70includingHST.Thiswas$46,000underbudget.

TheCommitteerecommendsthatthistenderbeawardedtoAdam's

ConstructionLtd.

PlumbingInspections

TheCommitteereviewedadditionalinformationpreviouslyrequestedconcerningplumbinginspections. Proceduresofotherjurisdictionsaswellaspotentialcostsofinspectionswerediscussed.

TheCommitteerecommendsthatfurtherdiscussionisneededatthenextPublicWorksandPlanningCommitteemeetingbeforemakingadecision.However,theCommitteeisconsideringimplementingplumbinginspectionsaspartoftherequirementsofthebuildingpermitmovingforward.

TransCanadaHighwayBeautificationRFP

TheRFPforthe"UpgradingandEnhancementoftheTransCanada

HighwayRight-of-WayCorridorthroughGrandFalls-Windsor"closedonMarch

22"d,2018.Thereweretwo(2)biddersandanEvaluationCommitteeneedstoreviewtheproposalandmakearecommendation.

TheCommitteerecommendsthatDeputyMayorBrowne,CouncillorFinn,

theTownManager\ClerkandDirectorofEngineeringandWorkscompletetheevaluationasoutlinedintheRFPandreportbacktotheCommittee.

ImovetherecommendationsandreportofthisCommittee.Motion

Browne\Coady-Davis

Beitresolvedthattheserecommendationsandreportwouldbeadoptedascirculated. ThismotioncaiTiedbyavoteof7-0.

CouncillorWhiffenadvisedthecivicnumberissuewillbeappliedgoing

forward. Wealsoagreedthatifsomeonewasinthatpositionnowandwantedtochange,itwouldbesupportedandaccommodated.

CouncillorFinnadvisedthattheplumbinginspectionofnewconstructionwouldbenew. Thisnoticeistogivetheresidentsanopportunitytovoicetheirconcernonsupportforimplementingthisinspection. Arethereissuesthatneedtobeconsideredandaskedcontractorsandjoumeypersonplumberstopassalongtheircomments.

CouncillorBennettaskedthatuntilthecivicnumberisfinalizedthatcallers

foremergencyservicesbeverydirectonthelocation.

MayorManueladviseditisrequiredbyaTownBy-Lawthatallhouseshaveacivicnumberontheirhousethatisvisiblefromtheroad. Withoutthenumbers,emergencyresponsecanbedelayed.

CouncillorFeenernotedthattherearestillstreetsthathavesimilarnamesandthatneedstobeaddressed.

MayorManuelstatedthatthishasbeendiscussedinthepastandcancertainlybeaddedtoafutureCommitteeagenda. Thefirstresponderswerecontactedandthepresentsituationdoesnotproposeanyproblems.

ThefollowingResolutionwasalsopresentedbyDeputyMayorBrowne:-ResolutionGF-W2018-262

FederationofCanadianMunicipalitiesProgram

WHEREAS: theTownofGrandFalls-Windsordirectsstafftoapplyfora

GrantopportunityfromtheFederationofCanadianMunicipalities'MunicipalAssetManagementProgramforthecompletionoftheTown's AssetManagementPlan,includingallsupportingdocumentation;

WHEREAS:thisProgramwillbecompletedbyMr.MilosPosavljak,aPh.D.studentwiththeUniversityofWaterloowhospecializesinthecompletionofAssetManagementPrograms;

ANDWHEREAS: theTownofGrandFalls-Windsorcommitsto$12,500fromits

Budgettowardthecostofthisinitiative;

THEREFOREBEITRESOLVED: thattheTownofGrandFalls-WindsorcommitstoconductingthefollowingactivitiesinitsproposedprojectsubmittedtotheFederationofCanadianMunicipalities'MunicipalAssetManagementProgramtoadvanceourAssetManagementProgram:-

1. Analysisofexistinginformation's nature,formatandflow.

2.Creationofinfrastructuremodelingparameters.

3. Forecastingofinfrastructureneedsandperformance.

Motion

Browne\Whiffen

BeitresolvedthatResolutionGF-W2018-262forFederationofCanadianMunicipalitiesProgramwouldbeadoptedascirculated. Thismotioncarriedbyavoteof7-0.

OTHERBUSINESS

CouncillorBennettexpressedthankstotheSt.Joseph's SoupKitchenonthegreatjobtheydo. LastWednesdaytherewereappropriatelyonehundred(100)peopleinattendance. HealsocongratulatedTylerWhiffenforwinningtheHerderMemorialTrophythispastweek.

CouncillorFeenercongratulatedtheAutismSocietyontheir"InsideOut"Program.

DeputyMayorBrowneadvisedthattheAnnualSpringClean-upScheduleispostedandonoursocialmediasites. TheTownAppisafreedownloadandaskedresidentstodownload. HenotedthattheTownisalsohavingtheHouseholdHazardousWasteDayonMay121hatShanawdithitCentennialPark. HecongratulatedtheNorthcliffeDramaClubonwinningthebestplayatthe

ProvincialDramaFestival. Hesaidthiswasthefirsttimeinsixty(60)years. He

alsocongratulatedtheGrandFalls-WindsorMinorHockeyAssociationonasuccessfulseason.

CouncillorCoady-DavisadvisedthattheExploitsRegionalChamberof

CommerceAnnualGeneralMeetingisonThursday,April191

andtheguest

speakerisMinisterTomOsborne. Thisisopentothepublic. SheadvisedthattheMunicipalitiesNewfoundlandandLabradorCentralRegionalMeetingsaretakingplacethisweek-endinGrandFalls-Windsor. ShenotedthattheMissTeenandLittleMissGrandFalls-WindsorPageantwilltakeplaceonMay26'handapplicationsareavailableattheTownHallandonthewebsite. TheQueenStreetDinnerTheatrearealsoholdingauditionsfortheupcomingshowsthisseason.

MayorManueladvisedthatthisweekis"Volunteer Week"andstatedthatweareveryfortunateinGrandFalls-Windsortohavemanyvolunteers. TheyareverysupportivetocharitiesinourTownandheexpressedthankstoall. Healsothankedallwhosupportedthe"FillItUpwithFood". Itwasagreatsuccess. He

extendedbirthdaygreetingstoMs.TeresaGoodyear whorecentlycelebrated her

1oothbirthday. HecongratulatedMs.HollyDwyeronwinningthe2018TeachingExcellenceAwardfromRegion1fortheCollegeoftheNorthAtlantic. ThisregionincludesthenortheastareaofNorthAmerica(NewEnglandStates,PuertoRico,RhodeIsland,QuebecandAtlanticCanada). HealsoadvisedthatCouncilmetwithDr.PeterVaughntodayandgavehimourpresentation onCentralHealthandourpositiononthereview. Wedidpresenthimwithaletterandthatwillbemadepublictomorrow. CentralHealthisveryimportant tothisarea. Dr.Vaughndidsaywehavetolookatwaystodothingsdifferently.

Motion

Bennett\Finn

BeitresolvedthatthemeetingoftheGrandFalls-WindsorTownCouncilwouldbeadjourned untilthenextregularscheduled meetingof7:00P.M.,Tuesday,May8th,2018. Thismotioncarriedbyavoteof7-0.

Themeetingadjourned at8:50P.M.

Mayor

J.Sders

Manager\Clerk