STANDARD BIDDING DOCUMENTS

Procurement of Medical &Laboratory Equipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutionsetc. during the year, 2016-17:

for

Drugs Testing Laboratory,

Punjab, Lahore.

DIRECTOR,

DRUGS TESTING LABORATORY,

PUNJAB,LAHORE.

INVITATION FOR BIDS

Procurement of Medical &Laboratory Equipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutions etc. during the year, 2016-17.

IFB No.512/DTL

  1. Director, Drugs Testing Laboratory, Punjab, Lahore invites sealed bids from the firms having established credentials in term of Technical, Financial and Managerial Capabilities for supply of Procurement of Medical &Laboratory Equipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutions etc., as per details given in Specifications and Standard Bidding Documents during the financial year, 2016-17to the consignee’s end on DDP (Free Delivery) basis.
  1. Interested Bidders may get the Standard Bidding Documents, Specifications and details from the o/o the Director, Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000 on submission of written application on firm's Letter Head and a copy of CNIC along with payment of non-refundable fee of Rs.1,000.00 (Rupees One Thousand only) for each Tender File of Medical &Laboratory Equipmentand I.T. Equipment andRs.500.00 (Rupees Five Hundred only) for each Tender File of Chemicals / Glassware and AAS Reference Standard Solutions. Standard Bidding Documentsincluding detailed specifications, terms & conditions shall be issued up to 22.03.2017 till 11.00 A.M.However, a copy of the Standard Bidding Documentsis also available on the website of Punjab Procurement Regulatory Authority ( until the closing date for submission of bids.
  1. 2% Bid Security shall be submitted along with the Bid in the shape of Bank Guarantee or CDR from any scheduled Bank, otherwise, Bid will be rejected.
  1. Single stage-two envelopes bidding procedure shall be applied. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters. Financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders.
  1. Procurement shall be governed by the Punjab Procurement Rules 2009, amended upto 2014.
  1. Sealed Bids are required to be brought in person by the authorized representative of the interested bidders on22.03.2017 at 01.00 P.M.positively in the o/o Director, Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000. The bids received till the stipulated date & time shall be opened by the Purchase Committee on the same day at 01.30 P.M.in presence of available bidders or their authorized representatives.
  1. The bidders are required to submit Company Profile including Technical, Engineering, Managerial Capabilities, After-sale Services and Past Experience / Performance along with their Technical Bids.
  1. All the bids should be submitted in tape or ring binding. All documents should contain page markings, attached in sequence as indicated for evaluation in the Standard Bidding Documentsand signature of authorized person. The Bids shall be evaluated on the basis of Evaluation Criteria.
  1. In case the date of opening or last date of sale or Pre-bid Conference is declared as a public holiday by the Government or non-working day due to any reason, the next official working day shall be deemed as the date of sale, submission and opening of Bids and Pre-bid Conference accordingly. The time and venue shall remain same.
  1. A Pre-bid Conference will be held on 15.03.2017 at11.00 A.M. in the Conference Room of Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000. All interested bidders are requested to submit their reservations (if any), in writing by 13.03.2017 till01.00 P.M.
  1. The Procuring Agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal.
  1. The Procuring Agency shall communicate to any Bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds.

DIRECTOR,

DRUGS TESTING LABORATORY,

PUNJAB, LAHORE.

Tel: 042-37425494

TABLE OF CONTENTS

  1. Check List...... 5
  2. Invitation for Bids...... 6
  3. Bid Data Sheet...... 7
  4. Letter of Invitation...... 8
  5. Schedule - Invitation for Bids...... 9
  6. Instructions To Bidders (ITB)...... 10
  7. General Instructions...... 10
  8. Content of Standard Bidding Documents...... 10
  9. Source of Funds...... 10
  10. Eligible Bidders...... 10
  11. Eligible Goods and Services...... 10
  12. Cost of Bidding...... 10
  13. Clarification of Standard Bidding Documents...... 11
  14. Amendment of Standard Bidding Documents...... 11
  15. Qualification and disqualification of Bidders...... 11
  16. Corrupt or Fraudulent Practices...... 11
  17. Preparation of Bids...... 12
  18. Language of Bid...... 12
  19. Documents Comprising the Bid...... 12
  20. Bid Form and Price Schedule...... 12
  21. Bid Prices12
  22. Bid Currency12
  23. Documents Establishing Bidder’s Eligibility and Qualification...... 12
  24. Documents Establishing Good’s Eligibility and Conformity to Standard Bidding Documents...... 13
  25. Bid Security13
  26. Bid Validity13
  27. Submission of Bids...... 13
  28. Format and Signing of Bid...... 13
  29. Sealing and Marking of Bids...... 13
  30. Deadline for Submission of Bids...... 14
  31. Late Bid14
  32. Withdrawal of Bids...... 14
  33. The Bidding Procedure...... 14
  34. Single stage-two envelops bidding procedure...... 14
  35. Opening and Evaluation of Bids...... 14
  36. Opening of Bids by the Procuring Agency...... 14
  37. Clarification of Bids...... 15
  38. Preliminary Examination...... 15
  39. Evaluation and Comparison of Bids...... 15
  40. Evaluation Criteria...... 15
  41. Technical Evaluation Criteria...... 16
  42. Technical Evaluation Criteria for Medical & Laboratory Accessories...... 16
  43. Financial Proposals would be evaluated...... 17
  44. Technical Evaluation Criteria for Chemicals / Glassware &Pharmacopoeial Reference Standards...... 17

and Services etc. etc.

  1. Contracting the Procuring Agency...... 18
  2. Rejection of Bids...... 18
  3. Re-Bidding18
  4. Announcement of Evaluation Report...... 18
  5. Award of Contract...... 18
  6. Acceptance of Bid and Award criteria………...... ………………………………………………..18
  7. Procuring Agency’s right to vary quantities at the time of Award...... ………………….… ………………….18
  8. Limitations of Negotiations………………………………… ……………………...... ……………19
  9. Notification of Awards...... 19
  10. Signing of Contract...... 19
  11. Performance Guarantee...... 19
  12. Schedule of Requirements...... 19
  13. Redressal of grievances by the Procuring Agency...... 19
  14. General Conditions of Contract...... 20
  15. Definitions20
  16. Application20
  17. Country of Origin...... 20
  18. Standards20
  19. Use of Contract Documents and Information...... 20
  20. Patent Rights20
  21. Submission of Samples...... 20
  22. Ensuring Storage / Installation Arrangements...... 21
  23. Inspection and Tests...... 21
  24. Physical Examination / Inspection of Goods...... 21
  25. Delivery and Documents...... 21
  26. Insurance21
  27. Transportation...... 21
  28. Incidental Services...... 22
  29. Warranty22
  30. Payment22
  31. Prices22
  32. Contract Amendments...... 22
  33. Assignment22
  34. Subcontracts22
  35. Delays in the Supplier’s Performance...... 22
  36. Penalties / Liquidated Damages...... 22
  37. Termination for Default...... 23
  38. Force Majeure...... 23
  39. Termination for Insolvency...... 23
  40. Arbitration and Resolution of Disputes...... 23
  41. Governing Language...... 23
  42. Applicable Law...... 23
  43. Notices24
  44. Special Conditions of Contract (SCC)...... 25
  45. General25
  46. Insurance of Local Goods...... 25
  47. Payment25
  48. Execution of Warranty...... 26
  49. Packing and Marking...... 26
  50. Trans-shipment...... 26
  51. Place of Delivery...... 27
  52. Correspondence Addresses...... 27
  53. Performance Guarantee Form……………………………………………………………………………………...28
  54. Manufacturer’s Authorization Form...... 29
  55. Contract Form………..……………………………….……………………………………………………………………….30
  56. Bid Form...... 32
  57. Price Schedule...... 33
  58. Letterof Intention…………………………………………………………………………………………………..34
  59. Affidavit35
  60. Tender List36
  61. Tentative Technical Specifications...... 37
  62. Medical & Lab Equipments...... 40
  63. Chemicals40
  64. Glassware41
  65. IT Equipments & Accessories……………………………………………………………………………………...41

CHECK LIST

Provision of this CheckList is essential pre-requisite along with submission of Technical Proposals

Sr. No. / Technical Proposal / Yes / No. / Page No.
(a) General enclosures (firm related)
1. / Original Tender Purchase Receipt along with Standard Bidding Documents.
2. / Minimum one year business history from the date of authorization
3. / Latest Income Tax Return, Audited Balance Sheet and at least one year Bank statement
4. / Acceptance of terms and conditions of tender documents duly signed and stamped.
5. / Company profile including engineering and managerial capability. Technical staff list, workshop, machinery, factory ware house.
6. / An affidavit on stamp paper of Rs.20.00 submitting following clause: that i) only replacement and not repair of equipment parts under warranty shall be done. ii) that the firm is never blacklisted on any grounds whatsoever. iii) that the country of origin of equipment is mentioned clearly and correct. iv) standard accessories as a part and parcel of the equipment are clearly mentioned.
7. / Price should not be mentioned on technical bid
8. / Valid National Tax Number and General Sales Tax Number Certificates
(b) Technical offer / enclosures for each equipment / item(separate set of equipment related documents for each equipment as a part of Technical Bid)
1. / Specification offered for each equipment against floated specifications along with model / brand / make / country of origin
2. / Agency agreement / Authorization from manufacturer for sale and after sale services duly certified by concerned sanctioning authority.
3. / Certificates regarding quality of production for conformity with international standards (attested certificate EC / CE, FDA, MDD (Medical Device Directive) / JMHLW (Japan Ministry of Health and Labour Welfare).
4. / Installation list of the offered equipment along with user address (Public / Private / Hospitals/ Laboratories).
5. / Literature / Broachers of product with technical data sheet
6. / List of standard accessories of the equipment and software catalogues
7. / Awards contacts / supply orders detail over last one year minimum.
8. / Certificate / documentary proof to the effect that the principle is the original manufacturer of the required goods & list standard accessories of equipment
9. / Services record and pay roll of the firm for the specific product / service certificate.
10. / Bidder must indicate the country of manufacturer of product
FINANCIAL OFFER
1. / Offered rate of items inclusive standard accessories (inclusive of sale tax, if applicable)

INVITATION FOR BIDS

IFB No.512/DTL

Procurement of Medical &Laboratory Equipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutions etc. during the year, 2016-17.

  1. Director, DrugsTestingLaboratory, Punjab, Lahore invites sealed bids from the eligible bidders for supply of Medical &Laboratory Equipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutions etc. forDrugsTestingLaboratory, Punjab, Lahoreduringtheyear, 2016-17. Detailed description and quantities of equipment etc. are given in the Standard Bidding Documents.

2.Interested bidders may get the Standard Bidding Documents, Specifications and details from the o/o Director, Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000 on submission of written application on letter head and a copy of CNIC along with payment of non-refundable fee of Rs.1,000.00 (Rupees One Thousand only) for each Tender File of Medical &Laboratory Equipmentand I.T. Equipment and Rs.500.00 (Rupees Five Hundred only) for each Tender File of Chemicals / Glassware and AAS Reference Standard Solutions.Standard Bidding Documentsincluding detailed specifications, terms & conditions shall be issued up to 22.03.2017 till 11.00 A.M. However, a copy of the Standard Bidding Documents is also available on the website of Punjab Procurement Regulatory Authority ( until the closing date for the submission of bids.

3.Bidding will be conducted through Single Stage – Two Envelopes bidding procedure as per Rule 36 (b) of PPRA, 2009, amended upto 2014.

4. Bids must be delivered at the address below at or before 01.00 P.M. on 22.03.2017.Bid security @ 2% of the total bid value in the shape of Pay Order / Bank Draft / Call Deposit required to be supported with the financial bid in favour of Director, Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000. Late bids will be rejected. Bids will be opened in the presence of the bidders’ representatives, who choose to attend at the address below at 01.30 P.M. on 22.03.2017.

5. The Bidders are requested to give their best and final prices.

Director,

Drugs Testing Laboratory,

Punjab, 1-Birdwood Road,

Lahore-54000

Tel:042-37425494

BID DATA SHEET

ITB Ref / Description / Detail
N/A / Bid Reference Number / 512/DTL
N/A / Commencement of sale of Standard Bidding Documents / From the date of publication during office hours from 08.00 A.M. to 04.00 P.M.
N/A / Last date of sale of Standard Bidding Documents / 22.03.2017 till 11.00 A.M
ITB Clause 21 / Last date and time for the receipt of bids / 22.03.2017till 01.00 P.M.
N/A / Pre-bid ConferenceDate, Time and Venue / 15.03.2017 at 11.00 P.M.,Conference Room of Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore.
ITB Clause 25 / Date, Time and Venue of opening of Technical Bids / 22.03.2017 at 01.30 P.M.,Conference Room of Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000.
ITB Clause 14 / Bid Currency / Pak Rupees.
ITB Clause 10 / Language of bid / English.
ITB Clause 17 / Amount of bid security / 2% of the total bid value.
ITB Clause 18 / Bid validity period / Upto 30.06.2017.
ITB Clause 24 / Bidding procedure / Single stage – Two Envelops procedure.
ITB Clause 25 / Address for Communication:
Director,
Drugs Testing Laboratory,
Punjab, 1-Bidwood Road,
Lahore-54000.
Tel: 042-37425494.

LETTER OF INVITATION

Procurement of Medical &Laboratory Equipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutions etc. during the year, 2016-17.

IFB No.512/DTL_

Dear Sir / Madam.

  1. Director, DrugsTestingLaboratory, Punjab, Lahore invites sealed bids from eligible bidders for the finalization of Contract for Medical &LaboratoryEquipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutions etc. forDrugsTestingLaboratory, Punjab, Lahorein quantities and specifications more specifically described in Section III of the Standard BiddingDocuments.
  1. Bidding shall be conducted as per the procedure specified in the Standard Bidding Documents.
  1. Interested bidders may obtain further information and inspect the Standard Bidding Documents at the address given below from 08.00 A.M. to 04.00 P.M. on any working day before closing date or the same can be examined online at the Punjab Procurement Regulatory Authority (PPRA) website (
  1. A complete set of original Standard Bidding Documents shall be purchased from the below mentioned office on all working days from 08.00 A.M. to 04.00 P.M. on submission of a written application and payment of non-refundable fees of Rs.1,000.00 (Rupees One Thousand only) for each Tender File of Medical &Laboratory Equipment and I.T. Equipment and Rs.500.00 (Rupees Five Hundred only) for each Tender File of Chemicals / Glassware and AAS Reference Standard Solutions etc.
  1. Prospective bidders may note that a Pre-bid Conference will be held at 11.00 A.M. on15.03.2017 in the Conference Room of Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000.
  1. Bids must be delivered in the manner prescribed at or before 01.00 P.M. on22.03.2017.Late Bids will be rejected.Bids will be opened on the same day at 01.30 P.M. in the presence of bidders or their representatives, who choose to be present.
  1. All Financial Proposals must be accompanied with a Bid Security which is 2% of the total bid value in form of a Pay Order / Deposit at Call in favour of the Director, Drugs Testing Laboratory, Punjab, Lahore.
  1. In an event where the last date for submission of bids be declared a public holiday, due date for submission and opening of bids shall be the following working day at the same appointed timings and venue.
  1. Interested bidders may visit the PPRA, Punjab website ( for more information.

Director,

Drugs Testing Laboratory,

Punjab, 1-Birdwood Road, Lahore-54000

Tel:042-37425494

STANDARD BIDDING DOCUMENTS

Procurement of Medical &Laboratory Equipment, I.T. Equipment, Chemicals / Glassware and AAS Reference Standard Solutions etc. during the year, 2016-17

for

Drugs Testing Laboratory, Punjab, Lahore.

SCHEDULE - INVITATION FOR BIDS
Schedule for sale of Tenders / Bids / From the date of publication during office hours from 08.00 A.M. to 04.00 P.M.
Last date for submission of tenders / 22.03.2017till 01.00 P.M.
Pre-bid Conference: / 15.03.2017 at 11.00 A.M.in the Conference Room ofDrugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000.
Opening of Tenders (Technical Proposals) / 22.03.2017 at 01.30 P.Min the Conference Room of Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000.

DIRECTOR,

DRUGS TESTING LABORATORY,

PUNJAB, 1-BIRDWOOD ROAD,

LAHORE-54000

A.INSTRUCTIONS TO BIDDERS (ITB)

General Instructions:

1.Content of Standard Bidding Documents

1.1The goods required, bidding procedures, and Contract terms are prescribed in the Standard Bidding Documents. In addition to the Invitation for Bids, the Standard Bidding Documentsinclude:

(a)Instructions to Bidders (ITB);

(b)General Conditions of Contract (GCC);

(c)Special Conditions of Contract (SCC);

(d)Schedule of Requirements;

(e)Generalized Technical Specifications;

(f)Contract Form;

(g)Manufacturer’s Authorization Form;

(h)Performance Guarantee Form;

(i)Bid Form; and

(j)Price Schedule.

1.2The “Invitation for Bids” does not form part of the Standard Bidding Documents and is included as a reference only. In case of discrepancies between the Invitation for Bid and the Standard Bidding Documents listed in 1.1 said Standard Bidding Documents shall take precedence.

1.3 The Bidder is expected to examine all instructions, forms, terms, and specifications in the Standard Bidding Documents. Failure to furnish all information required by the Standard Bidding Documents or to submit a bid not substantially responsive to the Standard Bidding Documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid.

2.Source of Funds

2.1The Government of Punjab will provide the funds during the financial year 2016-17 to the Director, Drugs Testing Laboratory, Punjab, 1-Birdwood Road, Lahore-54000(hereinafter referred to as “Procuring Agency”) for purchase of Laboratory Equipment and other items under the relevant Head of Account during the financial year 2016-17.

3.Eligible Bidders

3.1This Invitation for Bids is open to all original Manufacturers/Authorized Agents of Foreign manufacturers in Pakistan for supply of goods.

3.2The bidder must possess valid legal enforceable authorization from the Foreign Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required goods.

3.3Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), a local body or a public sector organization.

4.Eligible Goods and Services

4.1All goods and related services to be supplied under the contract shall have their origin of manufacturers in USA, Europe and Japan unless otherwise mentioned against specifications of the items and all expenditures made under the contract shall be limited to such goods and services.

4.2For the purpose of this clause, (a) the term “Goods” includes any Goods that are the subject of this Invitation for Bids and (b) the term “Services” includes related services such as transportation, insurance, after sale service, spare parts availability, etc. For purposes of this clause, “origin” means the place where the goods are mined, grown, or produced, or the place from which the related services are supplied. In case of the “manufacturer” the “origin” means the firm is based and registered in that country and registered with their stock exchange. Goods are produced when, through manufacturing or processing, or substantial and major assembly of components, a commercially recognized product is produced that is substantially different in basic characteristics or in purpose or utility from its components.

5.Cost of Bidding

5.1The Bidder shall bear all costs associated with the preparation and submission of its bid, and the Procuring Agency shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

6.Clarification of Standard Bidding Documents