GO-KIT USE POLICY

1.0PURPOSE:
This policy defines the appropriate use of technology resources that are owned by the City of Seattle Office of Emergency Management and provided for volunteer and Community Safety Ambassador (CSA) use.

2.0APPLICABILITY:

This policy applies to volunteers and CSAs who use City Technology Resources.

3.0DEFINITIONS:
3.01 Go-Kit: the “Go-Kit” includes a City-issued laptop, projector, speakers, presentation clicker, and various power and connection cords.
3.02 Internet: the Internet is a worldwide “network of networks,” including bulletin boards, World Wide Web, data servers, applications, messaging services, and other functions and features, which accessed via computer, a BlackBerry or other client devices.
3.03 Office of Emergency Management: The City of Seattle’s Office of Emergency Management partners with the community to prepare for, respond to, mitigate the impacts of, and recover from disasters.
3.04 Volunteer: Community member trained to teach disaster preparedness to Seattle communities and neighborhoods.
3.05 Community Safety Ambassador: Community leader from a vulnerable group trained to teach disaster preparedness to Seattle communities that would be most impacted by a major disaster.

3.06 Materials: Materials include, but are not limited to, any additional property of the Seattle Office of Emergency Management. Materials can include flip charts, games, table cloths, written materials, giveaways, etc.

3.07 Technology: Technology includes, but is not limited to, computers, projectors, extension cords, computer mouses, chargers, and thumb drives.

4.0POLICY:
4.01 City Resources are for City Business: City-owned technology resources shall serve the business needs of the City of Seattle Office of Emergency Management.
4.02 Personal Use: City-owned technology resources should not be used for personal use.
4.03 Specific Prohibitions and Limitations: City policies regarding acceptable behavior and communication will apply to use of the Internet and messaging. Specifically prohibited use includes but is not limited to:

  • Conducting a private business;
  • Political campaigning;
  • Accessing sites which promote exclusivity, hatred, or positions which are contrary to the City’s policy of embracing cultural diversity;
  • Accessing inappropriate sites including adult content, online gambling, and dating services;
  • Accessing sites that promote illegal activity, copyright violation, or activity that violates the City’s ethical standards.
  • Using the internet to obtain or disseminate language or material which would normally be prohibited in the workplace;
  • Using encryption technology that has not been approved for use by the City;
  • The use of personally owned technology for conducting City business, where official City records are created but not maintained by the City;
  • Making unauthorized general message distributions to all users (everyone); Installing any software that has not been approved by the City;
  • Sharing or storing unlicensed software or audio/video files;
  • Using security exploit tools (hacking tools) to attempt to elevate user privileges or obtain unauthorized resources;
  • Broadcasting e-mail to large numbers of constituents unless the list members are hidden through the use of the BCC field.
  • Using a City e-mail address when posting to public forums e.g. blogs, social media
  • sites, wikis, discussion lists or online shopping sites for personal use;
  • Accessing sites that distribute computer security exploits (“hacking” sites); Excessive use of online shopping,
  • Excessive use of social networking sites for personal use;
  • Excessive use of streaming media for entertainment during work hours;
  • The use or installation of unauthorized Instant Messaging, e.g. AIM, Yahoo Instant Messenger, Meebo, IRC, etc.; links and attachments are prohibited using the authorized IM client;
  • Using unauthorized Peer to Peer Networking, e.g. E-Mule, Kazaa, Limewire, Warez, etc;
  • The Use of “Soft” VOIP phones, e.g. Skype, Vonage, etc.

5.0PROTOCOL:

5.01 Volunteers/CSAs are responsible for taking a pre- and post-inventory of all technology and materials in the Go-Kit. Please note any missing or damaged items and report this to the OEM Staff Point of Contact after your presentation.

5.02 If volunteers/CSAs are picking up a Go-Kit and other materials, they are responsible for returning the items to the Emergency Operations Center (105 5th Avenue S, Seattle) within two (2) business days of presentation.

5.03 If any technology or otherwise valuable materials are damaged, lost, or stolen while in possession of a volunteer/CSA, it is the volunteer/CSAs responsibility to report this to the OEM Staff Point of Contact as soon as possible.

5.04 Volunteers/CSAs are encouraged to keep contact information (phone number, email address)of OEM Staff Point of Contacton-hand during all community presentations.

I, ______hereby certify that I have read and understand the policies and procedures of the use of Seattle Office of Emergency Management technology and resources as outlined in this document. I understand that my failure to abide by the policy and protocols outlined above may result in suspension of the use of further Seattle Office of Emergency Management technology and resources.

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SIGNATURE DATE