GLF Schools Job Profile
Job Title / Business and Development Leader / Job Reference / GS/BDLLocation / Glyn School / Travel required / NO
Core purpose
· To be responsible for the effective and efficient strategic leadership and management of: procurement, site and facilities, administration, business planning, marketing, finance (including benchmarking), human resources, payroll, legal and insurance.
· To be a key member of the Leadership and Management Team (LMT), providing professional leadership and management for the School, securing its success and development and ensuring high quality education for all our students and improved standards of personalised learning and achievement.
· To raise aspiration, embed ambition and drive improvement by ensuring the highest quality provision and outcomes.
· To assist in the setting of the School’s aims and targets and the production and implementation of the School’s Development Plan.
· To provide accurate and timely reports on the School’s current and future financial position, offering professional guidance and advice to the Local Governing Body (LGB) in liaison with the Headteacher and Deputy Headteachers.
· To play a full part in leading and supporting wider School functions including evening events, conferences, working within GLF Schools and having responsibility for School activity during School holidays.
Key Accountabilities
Strategic Leadership
As a member of LMT, the post holder will:
· Lead on the development, management and implementation of effective financial strategies and plans for the School, within the guidelines set by the Headteacher, Deputy Headteachers and LGB.
· Understand the effects and implications of government policies, legislation and directives and develop effective strategies for long-term educational trends and development.
· Provide clear information, advice and recommendations to the Headteacher, LMT, LGB and/or GLF Schools regarding the strategic development of service support and the utilisation of School assets.
· Proactively seek, write and submit bids for additional projects and finance streams.
· Attend all relevant governors’ meetings, providing expert advice to the committee, including provision of required financial information.
· Provide professional leadership and management of all support staff; ensure an efficient and cohesive approach to the management of finance, human resource management, premises management, whole-School administration and marketing. This to include all matters within the management of the School which are supportive to, but do not involve, the teaching function.
· Interpret matters of policy, procedure and statute to ensure the School’s compliance, and initiate appropriate action.
Organisation
· Be responsible for the planning, development, design, organisation and monitoring of support service and whole School systems, procedures and policies.
· Take direct line management responsibility for Finance & Premises Teams & Administration Manager, and ensure effective line management is delivered for all other support staff, including recruitment, induction, Appraisal, CPD and development.
Administration
· Be responsible for the design and effective operation of administrative procedures.
· Ensure the completion of relevant statistical returns to the EFA, DfE, Government Departments and other relevant external bodies.
· Motivate and facilitate teamwork and good practice in order to achieve excellent standards of service delivery.
· Ensure inventories of equipment and stock are maintained.
· Monitor the effectiveness of the support staff line management structure and processes in order to ensure the needs of the School are met.
Financial Management
· Business and budget planning to prepare the School’s 3-year budget plan for approval by the LGB and provide specific expertise in long-term financial management.
· Development and management of robust financial systems and processes, which includes its on-going review and improvement. Ensuring accurate financial records are maintained, and that reporting and financial deadlines are met.
· Preparation of annual statutory accounts and audit in line with the Companies Act, Charity Act and other regulations.
· Liaison with GLF Schools and external auditors to ensure the effective audit of the School’s business and the preparation of statutory financial accounts and assist in the interpretation of the auditors’ recommendations and the actions to be taken.
· Presentation of clear and timely financial reports to the Headteacher, LMT, LGB and/or GLF Schools and budget holders so that all may discharge their roles effectively from a position of secure financial awareness and understanding.
· Management of reserves, ensuring that financial regulations and policies and procedures of the School are observed.
· Planning and submitting bids, monitoring and controlling of capital expenditure on buildings and grounds, placing of contracts, the appointment and monitoring of contractor services.
· Engage and support non-financial budget holders in the management of their budgets, including provision of training.
· Overall responsibility for cash flow management and banking.
· Overall responsibility for the School’s fixed asset register.
· Keep abreast of changes to, and comply with, the Academies Financial Handbook.
HR Management
· Ensure the appropriate controls are in place and checks made in relation to the School’s monthly payroll.
· Overall responsibility for employer pension matters.
· Ensure the HR system is effective and complies with all relevant legislation.
· Provide leadership and guidance for the induction, Appraisal, professional development and training of all Support Staff
· Work with and support the HR Manager in strategic review of workforce planning, advising on implications of proposals.
· Oversee the management and maintenance of accurate personnel records for all staff, recruitment, induction, performance management and development and staff absence.
· Ensure staff returns are completed and all queries are reconciled.
· Report to governors on all aspects of HR policy and practice on a regular basis.
· Oversee the completion and updating of the Single Central Record in accordance with the latest legislation.
Contracts & Procurement
· Working with GLF Schools, manage the tendering and contracting of services including for example grounds maintenance, catering, insurance, facilities management, HR, communications, insurance, audit and educational support services in line with regulations and in line with strategic deadlines.
· Prepare and implement policies concerning the buying and ordering of all School supplies and services.
· Monitor and oversee the provision of services to the School, which includes the performance management of contracts to ensure that services are delivered to a high quality that supports the operation and performance of the School, its students and staff.
· Take a proactive lead to ensure that value for money is continuously received for all contracts entered into and that payments are timely.
· Work closely and collaborate with other academies, Schools and connected organisations to make use of best practices and achieving value for money.
· Review regularly all contracts entered into on behalf of the School.
· Ensure that all contracts and Service Level Agreements entered into are sound and robust.
Premises Management
· Provide the Headteacher and LMT with all necessary financial information underpinning the management, maintenance and security of the School site.
· Developing and implementing strategies for premises management to ensure quality is maintained and improved.
· To be responsible for the School’s Asset Management Plan, ensuring that accurate data is maintained and that the appropriate priorities are set, liaising with external organisations and drawing up proposals as required.
The post-holder is required to respect the confidentiality of matters relating to students and other members of staff. The post holder must be aware of and comply with the requirement of the Data Protection Act (DPA).
FLEXIBILITY STATEMENT
The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities. The Job Description is therefore intended to be flexible and is subject to annual review and amendment in the light of changing circumstances, following consultation with the post holder.