HORIZON SCIENCE ACADEMY OF LORAIN SAFETY PLAN

2015-2016
SAFETY & EMERGENCY
RESPONSE PLAN (SERP)

For Official Use Only1

HORIZON SCIENCE ACADEMY OF LORAIN SAFETY PLAN

INTRODUCTION AND USE OF THIS GUIDE

Here at Horizon Science Academy we have developed and published a vision, mission, and commitment to the learning community. One of four fundamental beliefs is that "all students need nurturing, guidance, and love in an exciting, safe environment." The staff at HSA of Lorain, Ohio has prepared this ready-reference guide to direct the efforts of personnel in the effective management of emergency situations. Years of work and experience on the part of school personnel and school safety committees have gone into the development of this guide.

Each staff member cooperatively with the Concept Schools and other government and community agencies are trained to prevent, assess, manage, and follow-up on any threat to the safety of the students, faculty, or staff. This guide is designed to contain the primary element or steps necessary for effective intervention and follow-up for selected common emergencies that affect schools.

Since the enumeration of all emergency situations that might occur in the future is not possible, this guide, along with the exercise of good judgment should help to ensure that emergencies would be managed effectively. School faculty, staff, and appropriate government and community agencies will have access to this guide. All staff members should refer to this guide in preparation of an emergency or crisis that may take place.

I. /

TABLE OF CONTENTS

TABLE OF CONTENTS…………………………….

/ 3
II. /

INTRODUCTION

INTRODUCTION……………………………..
/ 5
APPROVAL STATEMENT…………………..
/ 7
III. / BASIC PLAN
SITUATION AND ASSUMPTIONS……………….. / 8
COMMUNICATIONS……………………………….. / 8
EMERGENCY CONTACT NUMBERS……..
/ 9
SITE ASSIGNMENTS AREAS……………… / 10
ICS ASSIGNMENTS…………………………. / 11

EVACUATION CHECKLIST………………………..

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LOCKDOWN/SHELTER IN PLACE………………. / 13
REVERSE EVACUATION…………………………. / 14

SCHOOL MAPS……………………………………..

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RESOURCE INVENTORY…………………...

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IV. / PROCEDURES

A.ANIMALS……………………………………….

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  1. ASSAULT/FIGHTS……………………………
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  1. BOMB THREAT……………………………….
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  1. BUS INCIDENT………………………………..
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  1. FIRE & POWER OUTAGE…………………...
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  1. GAS LEAK……………………………………..
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  1. GENERAL EMERGENCY……………………
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  1. HAZARDOUS MATERIALS EVENT………...
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  1. INTRUDER/HOSTAGE……………………….
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  1. MEDIA…………………………………………..
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  1. RADIOLOGICAL EVENTS…………………...
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  1. SERIOUS INJURY/DEATH…………………..
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  1. SHELTERING PROCEDURES……………...
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  1. STAFF RESPONSIBILITIES…………………
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  1. STUDENT UNREST………………………….
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  1. SUICIDE……………………………………….
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  1. TERRORIST EVENT…………………………
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  1. WEAPONS…………………………………….
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  1. TORNADO……………………………………..
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  1. EARTHQUAKE…………………………………
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V. / Appendices

A.BOMB THREAT CHECKLIST……………….

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  1. FIRST AID……………………………………..
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  1. PANDEMIC PREPAREDNESS……..……….
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  1. PUBLIC INFORMATION RELEASE………...
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  1. SCHOOL-PARENT LETTER………………...
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  1. SEARCH AND RESCUE TEAMS…………...
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  1. SITE STATUS REPORT……………………..
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  1. STAFF SKILLS SURVEY…………………….
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  1. STUDENT ACCOUNTING FORM…………..
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  1. STUDENT RELEASE FORM………………..
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K.UPDATE REPORT……………………………

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L.STUDENT ROSTER………………………….

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M.MASTER SCHEDULE………………………..

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N.FACULTY AND STAFF ROSTER…………..

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O.INCIDENT RESPONSE JOB DESCRIPTIONS

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P.EMERGENCY RESPONSE DRILL LOG…..

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Q.ANNUAL SITE PLAN REVIEW……………..

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  1. INTRODUCTION

What is an Emergency?

  1. A duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons or property caused by air pollution, fire, flood or floodwater, storm, epidemic, riot, earthquake, intruder or other causes. This may be beyond the control of the services, personnel, equipment and facilities of the site and or district and require the combined efforts of the State or other political subdivisions. School district facilities must be prepared to respond to an emergency or traumatic event in an organized and timely manner so that students and staff can continue to function effectively without additional trauma or the development of additional emergencies.
  1. School district emergencies can be small and easily managed, or they can be large and difficult to manage. Every school district emergency must be managed in a way that ensures the safety of everyone involved. In order to provide a safe and secure teaching and learning environment, personnel must plan for the management of emergency events that cannot be predicted or prevented. This plan is designed to help you do that.

Purpose:

  1. To effectively handle an emergency, a comprehensive Emergency Operations Site Plan must be developed and an Emergency Response Team must be organized before an emergency occurs (Required by ORC 3313.536). Our school’s Emergency Operations Plan must be organized and all staff members trained in order to effectively prepare for maximum safety, efficiency and communication in the event of an emergency.
  1. The Incident Command System (ICS) will be used to manage all emergencies that occur within the district. We encourage the use of ICS to perform non-emergency tasks to promote familiarity with the system. All district and site personnel complete mandatory training.
  1. Students and parents must also understand that contingency preparation and procedures are necessary and are conducted for their safety and well-being. An overview of the plan will be explained and distributed to parents.
  1. Planning, preparation, and training will help staff personnel learn the proper course of action in an emergency. This manual will provide step-by-step guidelines to help deal with emergencies that may occur. This manual cannot foresee all possible circumstances of an emergency. Staff must be prepared to evaluate all the circumstances and make sound judgments based on the situation. Staff will receive annual training in the emergency response plan.
  1. A committee will be established consisting of local law enforcement, fire/EMS, emergency management, county health department and site personnel to develop the Emergency Operations Plan. The committee should consist of site staff from the following disciplines at a minimum:

Administrator (Director or Assistant)Food Service staff

Office staffMonitor/Safety personnel

MaintenanceTeachers

  1. Procedures will be developed to provide for disabled and non-English speaking students and staff.
  1. This plan shall be reviewed annually by the above committee and updated to maintain current procedures.
  1. Drills will be conducted periodically to test the effectiveness of the plan. A debriefing shall be conducted after each drill to receive feedback from all participants on the effectiveness of the plan. Identified weaknesses will be addressed to strengthen the plan.
  1. Each classroom will be supplied with a Classroom Emergency Response Guide that provides instructions on how to respond to specific events as determined by site emergency planning committee.
  1. An NOAA capable radio with battery power back-up will be placed in the office where it can be monitored for emergency messages during school hours.
  1. Provisions for off campus emergencies will be addresses in this plan (e.g. bus accidents, field trips, off campus school activities…).
  1. A copy of this plan will be filed with the school district office.

During a Disaster: Step by Step is Right Here

The greatest mistake directors, teachers and staff make in crisis come from not knowing what steps to take and in what order in a given situation. Planning, training and drills will help prevent those mistakes. In a crisis it helps to know where to turn for help. This manual provides specific sequential steps to take. These steps are guidelines to inform you of the most likely steps to take. It is critical to evaluate the circumstances of the actual event and determine the most appropriate course of action. Some common incidents have been addressed to help you in an emergency. Each site must conduct a hazard assessment to identify all hazards that pose a risk to the school.

Approval Statement

The School Safety Plan for Horizon Science Academy of Lorain has been reviewed and found to comply with the Ohio Comprehensive School Safety Plan, minimum and/or recommended requirements.

School Administrator (required) / Date / Sponsor Representative (recommended) / Date
Law Enforcement (recommended) / Date / Fire/EMS
(recommended) / Date
Local Emergency Management
(recommended) / Date / County Health Department
(recommended) / Date
  1. BASIC PLAN

SITUATION AND ASSUMPTIONS

  1. Situation
  1. The school sits on (37 acres) at 760 Tower Blvd. Lorain, OHIO, 44052. The site consists of one building. There is an Average Daily Membership of 600 students,70 staff members and 3-5 visitors.
  1. The Director/Dean has the primary responsibility for developing and implementing the site Emergency Operations Plan. The Director/Deanis responsible for executing the policies developed by the Governing Authority.
  1. Site personnel and/or local fire and law enforcement agencies handle most emergencies on site.
  1. Assumptions
  1. During an emergency, centralized direction and control (i.e., activation of the Command Post) is the most effective approach to management of emergency operations.
  1. In case of an emergency that is beyond the capabilities of the personnel on site to handle, schoolstaff will coordinate with local emergency response agencies. This may include having a member or members act as liaison with responding agencies.

COMMUNICATIONS

  1. Emergency Communications

When an emergency condition exists, the Incident Commander will notify the necessary personnel to respond to their area of assignment. The methods of communication listed below in descending order will be used (a being the primary mode of communication followed by alternative modes). Notifications will be given in plain language. Code words may be used.

  1. Intercom or P.A.
  2. Two-way radios
  3. Telephone
  4. Runners
  1. Media Relations

The site Information Officer will be prepared to deal with the media prior to the arrival of the district Information Officer. A separate staging location will be pre-identified for media briefings (Banquet Room).

EMERGENCY CONTACT NUMBERS

Public Safety Agencies / Number
General Emergency / 911*
Lorain Police Department / 204-2100
Lorain Fire Department- Contact to Send S.E.R.P Plan- Jeff Fenn () / 204-2219
Poison Control / 800-222-1222
Local Hospital / 911*
Mercy Hospital / 960-4000
Amherst Hospital / 988-6000
Oberlin Hospital / 775-1211
EMH Regional Healthcare Systems / 329-7500
Alternate Site: St. Peter School- Debra Singleton (Principal) / 282-9909 Ext.202
Alternate Site: Tower Fitness- John Wall (Owner) & Chad Wall (Son) / 823-9521
School Contacts / Number
Director: Mr.Sum / Ext: 160
Assistant Director: Mr. Bendik / Ext: 161
School Safety: Mrs. Knight & Mrs. Wosko / Ext: 158/159
Transportation: Lorain Public School Transportation / 440-233-2273
Operations: Mrs. Amanda Darmos Ext: 200 / Ext. 200
Food Services: Preferred Meal Systems (Janice Mantle/Wayne Jackson) / 937-478-6351/440-668-3678
Health Services: Nurse / 440-282-4277
Sponsor : Buckeye Community Hope Foundation / 614-942-2002
Local District: Horizon Science Academy of Lorain / 440-282-4277
Management Company: Concept Schools / 216-298-9002

* Determine the appropriate sequence required to dial 911 from your sites phone system.

SITE ASSIGNMENTS AND STAGING AREAS

On Site Locations and Staging Areas
Primary / Alternate / Alternate
On Site Command Post / Conference Room / Director’s Office / Teacher’s Lounge
Student Care / Main Office / Director’s Office / Teacher’s Lounge
First Aid / Nurse Room / Main Office / Director’s Office
Student Request / Main Office / n/a / n/a
Student Release / Main Office / Student Entrance / Bus Entrance
Media Staging / Auditorium / Conference Room / Cafeteria
Law Enforcement Staging / Main Office / Hall Ways / Cafeteria
Fire Equipment Staging / Main Office / Hall Ways / Cafeteria
Public Works Staging / Main Office / Hall Ways / Cafeteria
Utilities Staging / Hall Ways / Cafeteria / Parking Lot
Student Relocation Center / Gymnasium / Cafeteria / Parking Lot
School Staging / Hall Ways / Cafeteria / Parking Lot

INCIDENT COMMAND SYSTEMS ASSIGNMENTS

POSITION

/ 1ST (Primary) / 2ND(Alt) / 3rd (Alt)
Incident Commander
Safety / Mr. Sum / Wosko/Knight / Mr. Bendik
Liaison / Mrs. Darmos / Wosko/Knight / Mr. Bendik
Information Officer / Mr. Bendik / Mr. Sum / Mrs. Strohsack
Operations
Communications / Mr. Sum / Mr.Bendik / Mrs. Wosko
Recorder / Mrs. Darmos / Mrs. Strohsack / Mrs. Wosko
Security / Wosko/ Knight / Mr. Bendik / Mr. Sum
Search & Rescue / Wosko/Knight / Mr. Bendik / Mr. Sum
Safety/Damage / Mr. Sum / Mr. Bendik / Wosko/Knight
Medical/First Aid / Mrs. Sum / Mrs. Jayaraman / Mrs. Darmos
Student Supervision / Mrs. Strohsack / Wosko/Knight / Mr. Bendik
Student Request / Mr. Sum / Mr. Bendik / Mrs. Darmos
Student Release / Mrs. Darmos / Mr. Bendik / Mrs. Wosko
Runners / Mr. Massa / Mr. Rodriguez / Mrs. Strohsack

Notes:

EVACUATION CHECKLIST

1.Evacuation

Incident Commander (IC) initiates evacuation procedures.

IC determines if students and staff should be evacuated outside of building or to Horizon Science Academy relocation center. Mr. Sum, Mr. Bendik, or Mrs. Knight/Mrs. Woskocontacts Mrs. Darmos and informs them that the evacuation is taking place.

Mr. Sum/Mrs. Darmosnotifies relocation center.

Direct students and staff to follow evacuation drill procedures and route. Follow alternate route if normal route is too dangerous.

Close all windows.

Turn off lights, electrical equipment, gas, water faucets, air conditioning and heating system.

Describe how disabled and non-English speaking students and staff will be provided for.

Lock doors.

2.Teachers:

Direct students to follow normal evacuation drill procedures unless IC alters route.

Take classroom roster and emergency kits (red bags).

Close classroom doors and turn out lights.

When outside building, account for all students. Inform Director or Incident Commander immediately of missing student(s) over the radio on frequency #2.

If students are evacuated, stay with class unless relieved by buddy teacher. Take roll again when you arrive at the relocation center.

  1. Relocation Centers

List primary and secondary student relocation centers:

Primary Relocation Center Secondary Relocation Center

St. Peter’s Church Tower Fitness

3651 Oberlin Ave. 1212 Tower Blvd.

Lorain, OH 44052 Lorain, OH 44052

Phone: 440.282.9103 Phone: 440.282.1372
LOCK-DOWN PROCEDURE

If the need arises (based on judgment of a member of the crisis management team) to lock-down the building due to a building intruder, increased national security threat or any other possible emergency situation the following procedures will be instated:

An announcement will be made over the P.A. System stating two types of lockdowns or activating emergency evacuation procedures.

Level One Lockdown- Close your classroom doors, continue teaching and do not allow anyone in the hallway. Make sure all your students are accounted for, but there is no need to take actual paper/pencil attendance. (Ex: Unruly student in hall, disgruntled parent wanting their child, a minor medical issue)

Level Two Lockdown- Close classroom doors, lock them (Universal key location: Hooks on back of door with key) and barricade the door immediately using door wedges & furniture. All students must enter classrooms even if they are not yours and will be held in the classrooms until further instructions are given. They are to remain completely silent as well during this process. Place your green or red cards in your windows facing toward the outside for our authorities, (Green= present & ok / red = emergency only). (Ex: A person harming people in the local area, student with a possible weapon in locker).

Emergency Evacuation Procedures- Get out of the building by exiting towards the closest emergency exit and make sure the exit route is safe before leaving the building. Reconvene at our first safe site location- St. Peter’s of Lorain or at our secondary location-Tower Fitness. Take class roll from information in your red emergency bag to identify who is missing/present. (Ex: Building intruder with a gun, bomb threat)

Never open your doors under any circumstances during a Level One or Two Lockdown- You do not know who is on the other side. Also, do not come on the radio to verify your whereabouts, students missing, or other problems that you may be encountering.

After the situation has been assessed, further instructions and general information will not be broadcasted over the P.A. system. A member of our administrative team will come to each classroom and provide each class with the “All Clear,” announcement. If this is not heard, then for no circumstances are you to open your door.

Parents will be allowed to pick up their child/ren once the proper authorities have deemed the building to be safe and have neutralized the threat. Parents will be detained in the regular dismissal (depending on location) area by the local authorities and students will then be escorted to the dismissal area by the homeroom teacher. Parents must show proper identification to get their child and teachers will have parents sign them out from their list as they leave.

An emergency letter will also be sent home to the parents that day and all parents will be contacted via the phone through our school outreach program. Administrative team will handle any PR situations that arise.

REVERSE EVACUATION

Reverse Evacuation/Shelter-in-place provides refuge for students, staff and public within school buildings during an emergency. Shelters are located in areas that maximize the safety of inhabitants. Safe areas may change depending on the emergency. Be prepared to go into lockdown/shelter-in-place once inside.

Identify safe areas in each school building.

Incident Commander warns students and staff to assemble in safe areas. Bring all persons inside building(s).

Teachers take class roster, radio and red emergency bag.

Close all exterior doors and windows.

Turn off any ventilation leading outdoors.

Cover up food not in containers or put it in the refrigerator.

If advised, cover mouth and nose with handkerchief, cloth, paper towels or tissues.

Teachers should account for all students after arriving in the safe area.

Office personnel must contact each teacher/classroom for a headcount.

All persons must remain in safe areas until notified by Incident Commander or emergency responders.

SCHOOL MAPS

AT MINIMUM INCLUDE THE FOLLOWING INFORMATION ON THE MAP:

(Primary and Alternate evacuation route maps shall be placed in each room)