General Services Department

Property Control Division

Building Services Division

Facility Max Close Out Phase

Project Abstract

10/8/2009

FacilityMax Executive Governance / Steering Committee

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Project benefits, milestones achieved and/or accomplishments:

Benefits

The benefits of implementing the FacilityMax project include:

  • Increase efficiency and productivity through the implementation of modules that meet BOSOMM business processes and requirements
  • Replace legacy end-of-life, non-supported systems
  • Implement redundant hardware
  • Implement reporting tool
  • Implement central repository
  • Improve service delivery to constituency
  • Realize a reduction in error rates

Milestones Achieved and/or Accomplishments

•Initiation Phase:

–Project Management Plan Developed

–Purchase FacilityMax Software

•Planning Phase

–Determined Implementation Priority

–Identified Resource Requirements: Technical Support , Vendor Expertise, Training and Security

–Developed As-Is and To-Be Work Process Flows for Business re-Engineering

–Developed Implementation Plan documents, Training Plan Project Schedule and Work Breakdown Structure,

•Implementation Phase

•Develop/Build

•Set-up Database

•Input Data

•Train End Users

•IV&V

•Implement Reports

•Test, User Acceptance

•Move to Production

•Stabilization Period/Monitor and Control

Next Steps

•Close

•Develop DoIT Closure Report

•Project Closure Archive

•IV &V Close out report

•Post Mortem

Certification History (Include any previous project or phase certifications)

Date
/ Amount / Funding Source(s) (use specific citations to laws, grants, etc.)
May 28, 2007 / $378,269.00 / Property Control Division
Capital Project Administrative Fund (15-3B-10 Capital Projects; Administrative Fees NMSA 1978)
May 28, 2007 / $434,600.34 / Building Services Division
HB2 General Fund – Operating Budget
Oct 21, 2009 / $-0-

Technical Architecture Review:

  • Architectural Design Review was presented to DoIT and verbal approval was received.

Proposed Project Phasing / Budget

Phase / Summary of Phase / Budget
Initiation / Formal authorization to start project or project phase. Business needs and system requirements are documented and solution options are evaluated. / $333.6
Planning / Involve all identified stakeholders in planning and organizing a successful project. Identify, define and mature the project scope, project cost and project schedule. Identify and/or resolve dependencies, requirements, risks, assumptions, constraints, and strategies. Plan methods for monitoring and controlling the activities thru the project life. / $129.2
Implementation/ Execution / Complete the work defined in the Project Management Plan. Complete software installation, set up database and input data, train end users and sys admin, test, user acceptance conduct IV&V / $266.7
Monitor and Control / Perform processes to observe project execution so that potential problems can be identified in a timely manner and corrective action can be taken, when necessary, to control the execution of the project.
Close / Formally terminate all activities of a project or a project phase and hand off the completed product to others. / $-0-

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