GATTON ASSOCIATION

ANNUAL GENERAL MEETING

Wednesday 10th June 4pm

PRESENT
Diana Bromley
Sefora Dias
John Billingham
Benny Jones
Helen Pollard / Ray Davies
Paul Spencer Ellis
Alexandra Beer
Ruth Turner
Frances Hartigan / Mark Measey
Alistair Phillips
Michael Rugen
Edward Carne

MINUTES

Action By
1. / Chairman’s opening remarks
Opening remarks were given by John Billingham who took on the role of acting Chair for the start of the meeting.
2. / Apologies for absence
Apologies were received from:
Di Martin
Jenny De’Ath
Frank Bickerstaff / Alicia Edwards
Will Wilson
Phil Wade / Eric Clark
Maureen Clark
John Turner
3. / Minutes of the last AGM
Minutes were available from a Committee Meeting on 30th June 2013, but there were no minutes available for the last AGM which was held in 2013.
4. / Audited accounts
This item was deferred and returned to after the appointment of the Executive Committee.
Diana Bromley circulated the accounts for 2012-2015. The current balance is £4,194.13. There is a query over one cheque so the balance could be around £700 higher. DB to discuss with Ray Davies outside of the meeting.
Ray Davies asked whether the amount for the music bursary could be reduced so that the bursary can continue for longer. It was agreed that the situation would be reviewed in about six months.
The meeting noted the accounts.
5. / Appointment of the Executive Committee
Ray Davies announced that he wished to resign his position as President and Treasurer but that he would be happy to remain on the Executive Committee.
John Billingham and Paul Spencer Ellis thanked Ray for all his work over the years and in his capacity of President and Treasurer.
Chair
There is a vacancy for the post of Chairman following the resignation of Phil Wade. John Billingham nominated Benny Jones to be Chairman. This was unanimously agreed by those present.
Vice Chair
The current Vice Chair is Alicia Edwards. Benny Jones advised the meeting that Alicia had indicated that she would like to remain on the Committee but, as she was not present, we could not be sure that she wants to remain as Vice Chair. It was agreed that the post would remain vacant for the time being.
President
Benny Jones proposed that John Billingham be the President. John agreed to the nomination but not on a long term basis. The meeting unanimously agreed that John Billingham should be appointed President.
Vice President
Benny Jones is the current Vice President and is happy to remain in that position. He was nominated by John Billingham and the meeting unanimously agreed with the appointment.
Secretary
There is currently a vacancy for the role of Secretary. Ruth Turner was nominated to the position by Benny Jones and this was unanimously agreed by the meeting.
Treasurer
There is a vacancy for the position of Treasurer. Diana Bromley was nominated for the role by Benny Jones and this was agreed.
No other specific committee roles were appointed but the following people were elected to the Committee en bloc:
Ray Davies
Alicia Edwards
Frances Hartigan
Di Martin
JennyDe‘Ath
Will Wilson
John Turner
MarkMeasey
Benny Jones moved into the position of Chair of the AGM.
6. / Election of auditer
Diana Bromley advised that we would need an independent reviewer.
The address for correspondence on financial matters will be changed from Ray Davies’ address to the School address. / DB
DB
7. / Trustees
Signatories for the bank account will be Benny Jones and Diana Bromley / DB
8. / Any other business
It was agreed that the Chair should set up a sub committee to review the Rules of the Association.
The AGM wanted to formally minute their thanks to the following people for their work for the Gatton Association:
Phil Wade – the outgoing Chair
Chas Bailey and Andrew Bailey – for their on the newsletters and membership
Alicia Edwards and Will Wilson for the work so far on the Committee.
Ray Davies thanked the School for always providing sound advice, and thanked John Billingham for his support. John Billingham thanked the Chair of Governors, Bill Gillen, for his support for the Gatton Association and the transition to the new Committee. There were thanks to the catering team for their sterling work at all the wonderful events. / BJ
The meeting closed at 4.45pm