Ga-Segonyana Municipality:

Bid No: 02/2017-18

Suppliers of Stationery

  1. GENERAL CONDITIONS OF THE BID

1)Municipality/Council

Unless specifically indicated otherwise, municipality/council means the Ga-Segonyana Local Municipality.

2)BIDS

Bids must be submitted on the enclosed Bid Document. Bids will not be considered if Bid Documents are not properly completed and signed.

3)Period of validity

Bids shall be valid for a period of ninety (90) days from the date of the closure of Bids.

Council reserves the right to accept any Bid or portion of Bid within the above period.

4)Telegraphic/electronic Bids

Bids received by telegram, telex, or facsimile will NOTbe considered.

5)Bids Received Late

Bids received after the closing time and date will NOT be considered.

6)Withdrawal of Bids

It is an express condition that No BidSubmitted Shall Be Withdrawn. Signing of the Bid form creates a binding and non-retractable offer that may not be unilaterally withdrawn.

7)Acceptance Or Non-Acceptance Of Bids

Council is not bound to accept the lowest Bid, the only Bid, or any Bid;Council reserves the right to accept any Bid or portion of any Bid.In the instance of non-acceptance of Bids it is not necessary for Council to give reasons.

8)DELIVERY DATE

Delivery (period and place)

Bidders will confirm delivery of Bided items on the Bid form, at the place indicated.

The place of delivery shall be the office of the Ga-Segonyana Municipality at:

Cnr Voortrekker and School Street

Municipal Building

KURUMAN

8460

OR any of its official site(s).

9)Execution

The Bidder hereby undertakes to take the necessary steps to ensure the execution of the Bid, upon the written notification of the acceptance of the Bid.If the Bidder fails to comply with the conditions of the Bid, Council is hereby authorised to cancel the contract after four weeks of written notification and Council will not be liable for any costs/expenses incurred by the Bidder. The afore-mentioned cancellation will be without jeopardising any of the rights of the municipality, or the right of the municipality to damages.

10)Warranty

All items that are found defective or not correct within one year of the date of delivery, will be replaced, repaired or corrected by the Bidder at his/her own costs, to the satisfaction of Council.

11)Material

All the material to be used must conform to the Specifications.

12)Exemption

The successful Bidder exempts Council from any steps, action, claims and losses that might originate from this contract.

13)Compliance to legislation

The successful Bidder undertakes to comply with all legislation, ordinances, regulations or any stipulation applicable to this contract.

14)Price increases

The price will be fixed for the period indicated in three (3) above, unless specifically indicated otherwise by the Bidder.

15)Sub-Contractors

Council will not deal with any sub-contractors. The original contractor will be held accountable in all instances.

16)Bid form

A Bid will not be considered if the Bid form is not signed and completed properly. Clause 18 of this document is also applicable in this regard.

17)Validity of contract

This Bid document is deemed to be a binding contract within the Republic of South Africa and is subject to the legislation of the land and the jurisdiction of its courts. The contract will commence only upon the provision of a contract by the Ga-Segonyana Municipality to the successful Bidder.

18)Bid document

No part of this Bid document may be loosened or separated. Bid documents that are not returned in full will not be considered.

19)Payments

Payments will be done in a South African currency at the head office of the municipality,Cnr Voortrekker and School Street, Municipal Building, Kuruman, 8460, after the Bided goods are received in a satisfactory condition and certified as such by the responsible official and upon receipt of an invoice. Payment does not imply that Council waives any of its rights in terms of this contract.

SPECIFICATIONS:

BID NO: 02/2017-18

SUPPLIERS OF STATIONERY

  1. SCOPE OF WORK

The scope of work is outlined hereunder.

  • The successful bidder will be requested to enter into a short term contract (Up to 12 months) with the municipality, where throughout the contract period; the supplier(s) will be requested to supply the municipality with stationery. The delivery and supply of this product must meet a set standard and the cost to the municipality must be market related.
  • Successful bidders will be listed on the official database (suppliers of stationery).
  • The bidder must provide a price list on the following:

Item
No / Qty / Description / Specifications / Unit Price (Vat Inc)
01 / 01 / pencil leads / 0.7 pencil leads (Quantity in a pack)
02 / 01 / clutch pencils / 0.7 clutch pencils(box of 12)
03 / 01 / heavy duty puncher / 2 hole heavy duty punch, punches up to 50 sheets
04 / 01 / puncher / 2 hole punchers, punches up to 40 sheets
05 / 01 / Envelopes / A3 brown seal easy envelopes (Quantity in a pack)
06 / 01 / Envelopes / A3 white seal easy envelopes (Quantity in a pack)
07 / 01 / Envelopes / A3 yellow seal easy envelopes (Quantity in a pack)
08 / 01 / Papers / A4 coloured papers(assorted colours) 80gsm, 500 Sheets ream
09 / 01 / white papers / A3 white papers, 80gsm, 500 sheets ream
10 / 01 / Envelopes / A4 buff manilla seal easy envelopes(250 envelopes per box) 324 x 229
11 / 01 / binding covers / A4 clear binding covers 200 mic
12 / 01 / clip board / A4 clip board
13 / 01 / frosted binding covers / A4 frosted binding covers(100 per pack)
14 / 01 / frosted binding covers / A4 frosted binding covers 180 mic assorted colours
15 / 01 / Hard cover note book / A4 hard cover note book, 192 pages
16 / 01 / project board / A4 project board white sheets(100 sheets per pack)
17 / 01 / Project boards / A4 project boards assorted colours(100 sheets per pack
18 / 01 / copy paper / A4 white copy paper 80gsm(box)
19 / 01 / Envelopes / A4 white seal easi envelopes(250 envelopes per box) 324 x 229
20 / 01 / Hard Cover Manuscript Notebook / A5 hard cover manuscript notebook 192 pages feint and margin
21 / 01 / Manuscript notebook / A5 manuscript books 192 pages feint and margin
22 / 01 / Antistatic foam cleaner / Anti static foam cleaner 375ml 9 computer care
23 / 01 / Paint marker white / Artline 400 paint marker white
24 / 01 / Permanent marker / Artline 70 permanent marker: blue
25 / 01 / Permanent marker / Artline 70 permanent marker: red
26 / 01 / Permanent marker / Artline 70 permanent marker: black
27 / 01 / Permanent marker / Artline 700 permanent marker: black
28 / 01 / Permanent marker / Artline 700 permanent marker: blue
29 / 01 / Permanent marker / Artline 700 permanent marker: red
30 / 01 / Permanent marker / Artline 90 permanent marker:black
31 / 01 / Permanent marker / Artline 90 permanent marker:blue
32 / 01 / Permanent marker / Artline 90 Permanent marker: red
33 / 01 / Computer file / Bantex PVC computer file 1564 file 256 x 330mm blue
34 / 01 / Big refill super smooth / Big refill super smooth
35 / 01 / Rubber bands / Rubber bands(# 19) 100g
36 / 01 / Rubber bands / Rubber bands(# 19) 500g
37 / 01 / Rubber bands / Rubber bands(# 54) 100g
38 / 01 / Rubber bands / Rubber bands(#54) 500g
39 / 01 / Rubber bands / Rubber bands(#64) 100g
40 / 01 / Rubber bands / Rubber bands(#64) 500g
41 / 01 / Sellotape / Sellotape 48mm x 50m(36 roll box)
42 / 01 / Binding ring / Binding ring 10mm( pack of 100)
43 / 01 / Binding ring / Binding ring 16mm( pack of 100)
44 / 01 / Binding ring / Binding ring 20mm(pack of 100)
45 / 01 / Binding ring / Binding ring 25mm(pack of 100)
46 / 01 / Binding ring / Binding rings A4(no movements)
47 / 01 / Black big pens / Black bic pens(60 per box)
48 / 01 / Blue big pens / Blue bic pens(60 per box)
49 / 01 / Bostic clear adhesive / Bostik clear adhesive 25ml
50 / 01 / Heavy duty brown tape / Heavy duty brown tape 50mm x 60m
51 / 01 / White Envelopes / C5 white envelopes 229mm 165mm self seal(box)
52 / 01 / White seal envelopes / C6 white seal easi 114 x 162mm(box)
53 / 01 / cashbooks / Cashbooks(account books treble cash JD 168 3 Quires A4 297 x 210mm)
54 / 01 / Steadtler rasoplast eraser / Steadtler rasoplast eraser
55 / 01 / Correction fluid / Correction fluid
56 / 01 / Correction fluid thinners / Correction fluid thinners
57 / 01 / Correction tape / Correction tape
58 / 01 / Desk tidy / Desk tidy
59 / 01 / Calculator / Calculator (10 digit/ Twin Power Calculator)
60 / 01 / Buff manilla seal easi with windows / DLB boxed 500 buff manilla seal-easi with windows 110 x 220mm 80gsm
61 / 01 / Buff manilla plain brown / DLB boxed 500 buff manilla plain brown 110 x 220mm 80gsm
62 / 01 / White seal-easi with windows / DLB boxed 500 white seal-easi with windows 110 x 220mm 80gsm
63 / 01 / White envelopes / DLB white envelopes(500 in a box) 110 x 220mm 80gsm
64 / 01 / Eraser refill / Eraser refill
65 / 01 / Desk pads / Executive desk pads
66 / 01 / Exam pads / Exam pads
67 / 01 / File divider / File divider papers(1-31 divider set)
68 / 01 / File divider / File divider papers(10 divider set)
69 / 01 / File divider / File divider papers(5 divider set)
70 / 01 / File divider / File divider papers(A-Z)
71 / 01 / File divider / Filer divider papers(Jan to Dec)
72 / 01 / File fastener / File fastners(50 in a box)
73 / 01 / Flip charts / Flip charts 50 sheets drilled 4 holes
74 / 01 / Hard drives / Hard drive 1TB
75 / 01 / Heavy duty stapler / Heavy duty stapler, uses 23/6 to 23/10, staples up to 70 sheets
76 / 01 / Heavy duty staples / Heavy duty staples(10 in a box) 23/10
77 / 01 / Heavy duty staples / Heavy duty staples(10 in abox) 23/6
78 / 01 / Highliters / Highlighters(pack of 10) assorted colours
79 / 01 / Indicators pins / Indicator pins(20) 15mm
80 / 01 / Laminating pouches / Laminating pouches A3(pack of 100) 150 micron
81 / 01 / Laminating pouches / Laminating pouches A3(pack of 100) 250 micron
82 / 01 / Laminating pouches / Laminating pouches A4(pack of 100) 150 micron
83 / 01 / Laminating pouches / Laminating pouches A4(pack of 100) 250 micron
84 / 01 / Leaver arch files / Lever arch files A4 50mm spine
85 / 01 / Leaver arch files / Lever arch files A4 75mm spine
86 / 01 / Ruler / Rulers(30cm)
87 / 01 / Magnetic round top / Magnetic round top with 250 30mm clips, heavy duty 0.9mm wire gauge, boat shaped clips
88 / 01 / Masking tape / Masking tape(18mm x 50m)
89 / 01 / Memory sticks / Memory sticks 4GB
90 / 01 / Notice board pins / Notice board pins
91 / 01 / King size paper clips / King size paper clips(10 a box) 78mm
92 / 01 / Paper fasteners / Paper fasteners(30) 19mm
93 / 01 / Cube note pads / Cube note pads
94 / 01 / Parker pens / Parker pens black medium
95 / 01 / Parker pens / Parker pens refill black medium
96 / 01 / Pen carbon book / Pen carbon book dplicate A5 100 leaves(210 x 148)
97 / 01 / Pen carbon book / Pen carbon book dplicate A5 100 leaves(105 x 155mm)
98 / 01 / Pencil sharpener / Pencil sharpeners
99 / 01 / Pencil / Pencil Wooden(box)
100 / 01 / Pritt stick / Pritt stick 22g
101 / 01 / Pritt stick / Pritt stick 43g
102 / 01 / Pritt stick / Pritt prestik 100g
103 / 01 / Bic red pens / Bic red pens(box)
104 / 01 / Roll clear self adhesive / Roll clear self adhesive roll 450cm
x 10m 60 micron
105 / 01 / Scissors / Scissors 18cm
106 / 01 / Scissors / Scissors 21cm
107 / 01 / Short-hand note book / Short-hand notebook
108 / 01 / Short rulers / Short rulers (15CM/150MM)
109 / 01 / Small papers clips / Small papers clips(pack of 1000)
110 / 01 / Selotape / Sellotape 12mm x 33m
111 / 01 / Standard staplers / Standard staplers
112 / 01 / Spring clips / Spring clips
113 / 01 / Document tray / Document tray
114 / 01 / Cartridge / HP 951 cartridges: Magenta
115 / 01 / Cartridge / HP 951 cartridges: Yellow
116 / 01 / Cartridge / HP 951 cartridges: Cyan
117 / 01 / Cartridge / HP 950 cartridges: Black
118 / 01 / Cartridge / HP 953 cartridges: Cyan
119 / 01 / Cartridge / HP 953 cartridges: Magenta
120 / 01 / Cartridge / HP 953 cartridges: Yellow
121 / 01 / Cartridge / HP 953 cartridges: Black
122 / 01 / Cartridge / HP 652: Black
123 / 01 / Cartridge / HP 652: Tri-colour
124 / 01 / Cartridge / HP 650: Black
125 / 01 / Cartridge / HP 650: Tri-colour
126 / 01 / Cartridge / HP 903: Cyan
127 / 01 / Cartridge / HP 903: Magenta
128 / 01 / Cartridge / HP 903: Yellow
129 / 01 / Cartridge / HP 903: Black
130 / 01 / Cartridge / HP 652: Black
131 / 01 / Cartridge / HP 652: Tri-colour
132 / 01 / Cartridge / HP 650: Black
133 / 01 / Cartridge / HP 650: Tri-colour
134 / 01 / Cartridge / HP 78A
135 / 01 / Cartridge / HP 05A
136 / 01 / Cartridge / HP 85A
137 / 01 / Cartridge / HP 125A
138 / 01 / Cartridge / HP 55A
139 / 01 / Tally fabric ribbon cartridge / Tally fabric ribbon cartridge for T6212
140 / 01 / Cartridge / HP 56: Black
141 / 01 / Cartridge / HP 53A
142 / 01 / Cartridge / Samsung 117
143 / 01 / Cartridge / Epson S015637 Ribbon cartridge
144 / 01 / Cartridge / HP 920
145 / 01 / Cartridge / HP 940
146 / 01 / Cartridge / HP 12A
147 / 01 / Toner / Konica Minolta Toner TN114
148 / 01 / Cartridge / Brother cartridges TN1000
149 / 01 / Printer / HP Laserjet P 2055dn
150 / 01 / Cartridge / Samsung CLT K 407S cartridge: Cyan
151 / 01 / Cartridge / Samsung CLT K 407S cartridge: Magenta
152 / 01 / Cartridge / Samsung CLT K 407S cartridge: Yellow
153 / 01 / Cartridge / Samsung CLT K 407S cartridge: Black
154 / 01 / Cartridge / HP 940 XL: Cyan
155 / 01 / Cartridge / HP 940 XL: Mangeta
156 / 01 / Cartridge / HP 940 XL: Yellow
157 / 01 / Cartridge / HP 940 XL: Black
158 / 01 / Receipt Book / Municipal Receipt Book (Sample obtainable from the Municipality)
159 / 01 / Traffic Book / Section 341 (Sample obtainable from the Municipality)
160 / 01 / Traffic Book / Section 56 (Sample obtainable from the Municipality)
161 / 01 / Traffic Book / Warrant of Arrest Book (Sample obtainable from the Municipality)
162 / 01 / Traffic Books / 1st Notice Book (Sample obtainable from the Municipality)
163 / 01 / Traffic Books / Summons Books V2 and V3 (Sample obtainable from the Municipality)
  1. CONFIDENTIALITY

1.The information contained in this document is of a confidential nature, and may only be used for purposes of responding to this bid request. This confidentially clause extends to Vendor partners and / or implementation agents, whom the Bidder may decide to involve in preparing a response to this bid request.

2The prospective bidder shall take all such steps as may be reasonably necessary to prevent

the Ga-Segonyana Municipality’s confidential information form coming into the possession of unauthorised third parties. In protecting the proactive bidder’s confidential information, the Municipality shall use the same degree of care, but no less than a reasonable degree of care, to prevent, the unauthorised use or disclosure of the confidential information as the prospective bidders uses to protect its won confidential information.

  1. PREVIOUS EXPERIENCE

Bidder will indicate previous experience of dealing in supplying stationery on an as when needed basisas requested by the municipality in the space provided at Bullet G below.

  1. COMPANY PROFILE AND CAPACITY

Bidders are expected to provide an overview of their companies.The said overview must be in a form of a company profilewhich must indicate the capacity of the company to executethe job on hand.

  1. INTERVIEWS WITH BIDDERS

The Municipality reserves the right to interview bidders before and / or bids are / or after bids are awarded in order to discuss methods and approaches.

LIST OF RETURNABLE

Kindly make sure the following documentation is attached:

  • Company registration documents
  • License relevant to the industry
  • Safety requirements documentation relevant to the industry
  • Valid Tax certificate
  • Vat certificate (where applicable)
  • Certified Copy of a Workmen’s Compensation Certificate
  • Certified copy of Unemployment Insurance Certificate, Act 4 of 2002
  • Certified Copy of Identity Documents
  • Joint Venture Agreement (If Bidder is a Joint Venture)
  • CSD Registration Report

G.WORKS PREVIOUSLY EXECUTED

  • The following is a statement of major works successfully executed by myself/ my entity in recent years (Relevant to the Supply of Stationery).
  • Failure to detail the required information shall signify that the Bid is submitted by an inexperienced Bidder.

Employer / Contract Number / Contract Value / Contract Period

H.CURRENT COMMITMENTS

Employer / Contract Number / Contract Value / Contract Period

Bankers Details

Bidder Name:

Name reflected on Bank Statement:

Bank:

Account Number:

Account Type:

Signature:

By Bidder:

Company Name:

Date:

Ga-Segonyana Municipality

Bid No: 02/2016-17

Suppliers Of Stationery

SPECIAL CONDITIONS:

Clause / Contract Data
1)Employer / The employer is Ga-Segonyana Local Municipality
2)Address / The Address of the employer is:
Ga-Segonyana Local Municipality
Private Bag X1522 Cnr Voortrekker and School Street
KURUMAN KURUMAN
8460 8460
053 712 9300 (Tel)
053 712 3581 (Fax)
3)Scope / Bids are hereby invited for the supply of stationery to the Ga-Segonyana Local Municipality as listed in the Bid Document.
4)Objective / To provide the municipality with the standard and approved goodsfor the utilisation by the Municipality.
5)Transfer And Cession /
  • The preferred bidder shall render the services himself and the use of subcontractors will not be allowed without prior written permission.
  • The preferred bidder shall not cede, transfer, sell or alienate in any way the contract or any part
  • Thereof to any person or company without obtaining prior written permission thereto, provided the cessionary complies with the requirements of this contract.

6)Breach And Termination / Should either party commit or breach the provisions of this contract or fail to remedy any breach(es) within 14 (fourteen) days after the receipt of written complaint, the party that is not in default shall be entitled to cancel this contract per written notice delivered to the other party’s domicillum citandi et executandi as per bid documents without prejudice to any other right which the non defaulting party may have as a result of such breach.
7)Pricing / Prices shall be valid for a period of twelve (12) months. Within escalation rate not exceeding inflation rate
8) Evaluation Criteria / Bidswill be evaluated in accordance the 80/20 principle,where:
Price 80
Preferential points 20
Over and above the evaluation criteria the Municipality will consider the following as well:
  • Previous Experience
  • Financial Viability (Considering that the bidder will provided with purchase orders on every transactions, and payment thereto is made within 30 days from the date of the invoice)

Page 1 of 15