St Anne’s College, Oxford

Accommodation Assistant

Full time, permanent, £18,274 per annum.

The College

St Anne’s is a modern, informal, academically ambitious College and is one of the largest in the University. It is known for its domestic setting and the diversity of its student body. It is an energetic and friendly co-educational community of some 730 students plus tutors and staff.

St Anne’s has a radical tradition. It can trace its origins back to 1879, and the formation of the Association for the Education of Women in Oxford. It became a College in 1952 and first admitted men in 1979. The College has always set its face outwards towards the world, driven by its commitment to making accessible the opportunities of an Oxford education to those of academic potential who otherwise might not encounter them. The College has over 422 undergraduate students and, in recent years, has built up its graduate community to around 308. It has a small endowment, and relies on its successful vacation conference business and upon the generosity of its large and committed alumnae base to secure its financial stability. For further information about the College, please visit http://www.st-annes.ox.ac.uk

Accommodation at St Anne’s College

The Accommodation Department are responsible for managing the College Accommodation which includes all bedrooms located on College’s main-site and off-site properties during Term Time as well as the Vacation Periods. The Department is comprised of; the Accommodation Manager, Deputy Accommodation Manager, Accommodation Administrator, Accommodation Assistant and 21 Scouts (college cleaners).

Overview

Job Title Accommodation Assistant

Location Oxford

Reports to Accommodation Manager

Direct reports None

Key areas of responsibility

·  Maintain records for Scouts (Cleaners) of daily attendance and holidays

·  Retain all COSHH product data sheets

·  Organise yearly COSHH training for Scouts

Purchasing

·  All white goods

·  Furniture

·  Carpets

·  Window Treatments

·  Any other items specified by the Accommodation Manager and Deputy Accommodation Manager

Inventory

·  Maintain and replenish stock levels including all items relating to Student and Conference facilities: e.g. Desks; Desk Chairs; Beds; etc.

Projects

·  Provide assistance with any College project involving carpets and window treatments

International storage

·  Organise Student Helpers during the Vacation periods

·  Distribute and retain storage forms

·  Organise schedules for students to access storage facility

Maintenance reporting

·  Submit maintenance requests relating to issues on College site and from the Graduate Centre – Robert Saunders House.

Robert Saunders House – (St Anne’s Graduate Student Centre – Summertown, Oxford)

·  On an “as-needed basis” visit this facility

·  “Meet and Greet” incoming Graduate Students – when required

·  Liaise with Senior Scouts and Residents regarding any maintenance issues

·  Communicate with residents regarding any announcements relating to the site

·  Responsible for the issue and return of weekly shift rotas for Robert Saunders House (RSH) Wardens.

Other

·  Provide general clerical support and perform other appropriate tasks as directed by the Accommodation Manager; the Deputy Accommodation Manager; and when required - the Domestic Bursar.

Personal specifications:

·  Customer service focus

·  Excellent communication and interpersonal skills

·  Ability to work in a team

·  Attention to detail and accuracy

·  Numeracy and spreadsheet skills

·  Ability to work to deadlines and manage own workload when required

·  Tact and confidentiality

·  Experience of working in a college or hotel accommodation role would be advantageous although full training will be provided

·  A high level of written and spoken English.

Terms and Conditions

Appointment: / The appointment will be conditional on confirmation of eligibility to work in the UK. Further information is available at: http://www.ukba.homeoffice.gov.uk/workingintheuk/
Hours of work: / 36.25 hours per week, Monday to Friday. Normally 9.00 am – 5.15 pm. Lunch breaks are unpaid. Overtime is not usually offered or paid.
Salary: / £18,274 per annum.
Probation: / There will be a 6 month probation period.
Annual Leave: / 35 days per year, this includes 8 public holidays. Some holiday must be taken during winter closure. All other holidays will be agreed with the manager.
Pension: / The College offers membership of the Oxford Staff Pension Scheme.
Meals: / Free lunch is provided on working days, when the post holder works either side of lunch.
Parking: / You may be eligible to apply for a parking permit for which an annual fee applies.
Notice Period; / One month.
Other: / Employment is subject the policies and procedures outlined in the Staff Handbook.

Application process

Prospective candidates should download and return an application form with a CV and a covering letter stating why you are interested in, and suitable for, this role. The closing date is Wednesday 30th August at 12 noon.

Applications should be sent to

We anticipate holding interviews in the w/c 11th September.

St Anne’s College is an equal opportunities employer.

The policy and practice of St Anne’s College require that all staff are afforded equal opportunities within employment. Entry into employment with the College and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. Subject to statutory provisions, no applicant or member of staff will be treated less favourably than another because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Applicants are encouraged to complete the equal opportunities monitoring form.