DATE: June 22, 2011
TO:John Beebe
Paul Romere
Debbie Guanci
Jon Robison
John Van Schaik
FROM:Sandy Robison, Secretary
CC:Bill Swapp, Architectural Review Committee Chairperson
Terry Beebe, Welcome Committee Chairperson
Paul Duggan, Conflict Resolution Committee Chairperson
Les Kole, Firewise Council Representative
All owners with e-mail
RE:Minutes of the Deer Valley Board of Directors’ meeting held on June 22, 2011.
The Board of Directors’ meeting was brought to order at 6:30 p.m. June 22, 2011 at the home of Jon
and Sandy Robison. Directors present were John Beebe,Jon Robison, John Van Schaik, Paul Romere and Debbie Guanci. Also present were Sandy Robison (Secretary), Bill Swapp (Architectural Committee),Betsy Romere, Hal and Wanda Mullen, Terry Beebe, Paul Duggan and Trudy Pingree. .Also present was Sid Arnold from Brainstorm Internet.
Prior to the formal meeting, Sid spoke about the possibility of upgrading the service to Deer Valley in order to offer improved service to the 32 existing customers and accommodate others who may wish to sign on to their service. His specialty is wireless internet, and he discussed two options. Qwest cannot install any more T-1 lines because there is some sort of problem in the Bayfield area that would prohibit this.Sid’s proposals were as follows:
-To run a wireless link from Beebe’s house that could expand service to 3 to 3-1/2 mgb. However, this would be a very short term solution since once everyone discovered the expanded capacity; it would quickly be used up.
-He can offer an increase of 15-20 mgbthat would be expandable, but the cost would be $15,000 upfront.
These proposals resulted in a discussion by the Board—should everyone pay a fee for added bandwidth? Has internet access become as much a part of our infrastructure as electricity and telephone lines? Should the issue be submitted to the entire POA for a vote and what would the wording entail?
As a result of the discussion, the Board passed a resolution to recommend the formation of a current Brainstorm Internet “User Group” to consider these options. Recall that the Association only helped to facilitate Brainstorm offering their service alternative in Deer Valley and the Board still feels that it should only continue in that role since there are other commercial alternatives available. The Board also chose not to invite Sid to the Annual Meeting as he had offered for the same reasons.
Property owner Trudy Pingree asked to speak regarding her objections to the comments in the preliminary May minutes about the euthanizing of her horses. She asked to be quoted in this month’s minutes.
“One of the horses was 29 years old and was ailing; the other was 24 and trying to starve himself to death. We loved our horses, they had been a part of our family for 19 years and a vet handled it professionally. To have put this very private affair in the minutes was callous, unfeeling and unnecessary and should not have been done”
The Board talked briefly about this with Trudy and subsequently agreed that this was not an Association matter and should not have been recorded in the minutes.Amended May minutes that deleted any reference to putting down the horses were approvedin the course of the regular meeting agenda and a formal apology will be delivered to Trudy and Gai from the Board by John Beebe and Paul Romere.
Following this discussion, the Board reevaluated its practice of sending the Board minutes to the Owners in advance of the next Board meeting and prior to their officially being approved by a vote of the Board members. It was felt that this practice should continue to be followed to allow Owners to stay more current with the business of the Association, but that we should clarify when they are sent that they are preliminary minutes and are not official until the Board can officially approve them at their next meeting.
MINUTES
-Minutes from theMaymeeting were submitted and amended to exclude references as discussed previously.Also, the reference to the approval of an “agricultural barn” for lot 51 under the report from the Architectural Review Committee was amended to call it a “garage and storage building”. Minutes were accepted with the revisions.
TREASURER’S REPORT (Debbie Guanci)
-Lot 21 has had no further activity and their dues are up to date.
-Lot 25 has dues paid through June.
-Lot 49 has been purchased.
-Lot 52 is closing on June 23rd.
-Because of Debbie’s protest, Desert Mountain removed the taxes they had added to the fuel surcharge.
-Most of the remaining lot owners offered the fire mitigation have signed on and paid.
-Total Revenues = $50,283. (Grant money for right of way work still needs to be received).
-Total Expenditures = $53,878.
-Cash Balance (as of September 30) = $3,099.
-There is $15,470.00 in the Reserve Account C.D.
-Entrance donations= $141.
ARCHITECTURAL REVIEW COMMITTEE (Bill Swapp)
-Driveway has been approved for Lot 52.
-Garage/Carport approved for Lot 75
CONFLICT RESOLUTION COMMITTEE (Paul Duggan)
-There is no activity to report.
WELCOME COMMITTEE (Terry Beebe)
-We have 4 new families to visit.
FIRE WISE COUNCIL (Les Kole)
-No report. (Both Les and Steve were out of town for the Board meeting)
OLD BUSINESS
STATUS OF FUNDS FROM STATE FOR RIGHT-OF-WAY CLEANUP (John Beebe)
-The applicationfor the remaining grant funds was sent about four weeks ago. The clean-up is essentially finished!
U.S. FOREST SERVICE TRAVEL MANAGEMENT PLAN (John Beebe)
-Bill Dunkelberger, who works with Mark Stiles at the U.S Forest Service, contacted John seeking to set up a meeting with Ranger Janowiak in early July to try and come up with a workable plan to give Deer Valley access to the new trail system. Mr. Dunkelberger said he had devised a workable solution with a development in the Telluride area that he feels might serve as a template for us. He and Mark Stiles had been with Congressman Tipton in connection with the Chimney Rock effort to become a National Monument and Mr. Tipton asked them to work with Deer Valley toward a viable solution. Recall that John had approached the Congressman in an effort to get attention to our untenable situation of being excluded from the trail system because we will not allow the public to use our entrance. Any plan we can work out with the Forest Service will be put to a vote of the Owners in connection with the Annual Meeting in August, if it can be worked out by the time the ballot must go out.
CWPP IMPLEMENTATION (Les Kole)
-Mitigation is nearly complete on 4 properties. Upper Pine River Fire still hopes to finish all the planned mitigation including the burns by the end of the summer. They have loaned personnel to help fight fires around the country so the mitigation has been slower than originally planned.
LOT 16 & 17 POND WATER & ACCESS AGREEMENT
-Thisissue will go before a vote of Lot owners in August.
DEER VALLEY ARCHIVING PROJECT
-Paul is still scanning and sortingpaper recordsfrom the Association into computer files.
STATUS OF REFINISHING OF ROAD SIGNS (Van Schaik)
-John Van Schaik said he will start when the bugs are gone. He needs to do some sanding and obtain light reflecting beads.
STATUS OF ENTRANCE REDESIGN (Van Schaik)
-John has had no feedback from those who expressed interest in helping him with the redesign.
FENCING PROJECTS ARE NEAR COMPLECTION
-Volunteers still need to paint a few metal fence posts and fill in old post holes. Volunteers will install the stays after the bugs are gone!
ANNUAL MEETING PLANNING
-The Agenda and call for resumes were sent out. Three resumes from incumbent Directors were received.
-The opening for Association Secretary for the upcoming yearso far has had no responders.
-A new emergency contact form will be included with the annual meeting packet and this year, as called for by the CWPP, all residents will be asked to participate in this fire safety measure that had been voluntary in the past.
LOT 86 COVENANTS COMPLIANCE
-Hopefully the trailer will be taken away soon according to owner, Steve Rumore.
-The person responsible for removing the oil has taken some of the smaller jugs and was given until July 5th to remove the remainder.
BOARD GOALS FOR THE COMING YEAR
-Some perimeter fencing projects will continue for this year. (In process)
-Develop a plan to address resident and non-resident fire mitigation for the protection of all
(CWPP).
- Plan to purchase the mailboxes needed for the entrance was put on hold for another year at the March Board meeting.
NEW BUSINESS
-Justin Blythe, Frontier Excavation, supplied a bid for adding finish gravel to the Wieland turnaround. It will require three loads.
-The Board discussed buying a load of crushed asphalt for repairs at a price of $8.00/yard.
-The Board will hold off buying any gravel until the State money is received to smooth out our cash flow.
CALENDAR
-The next regular Board meeting will be held at 6:30 p.m. on Wednesday,September 21, 2011at the home of Les & Linda Kole.
-The Deer Valley Property Owners Association Annual Meeting and pot-luck will be held at the Bayfield Lions Club Hall on Saturday, August 7, 2011 beginning at 11:45 am with the pot-luck.
-Our guest speaker, Craig Goodell of the US. Forest Service, will give his presentation at the end of the meeting.
-The packet for the Annual Meeting with ballots, resumes, etc. will be mailed to all Property Owners on July 15th.
The meeting was adjourned at 10:25 PM.
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